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Public Works Committee - MINUTES - 9/27/1999 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD MONDAY, September 27, 1999 The meeting was called to order at 7:03 P.M. by Chairman Pionek. Committee member Ald. Kathy Chiaverotti was present. Also present was Mayor David De Angelis (7:15), Ald. Mark Slocomb, Public Works Supt. Wayne Delikat, Interim Director Building/Inspection Al Biwer, Planning Director Brian Turk, Mike Campbell (Ruekert Mielke), and those per the attached sheet. Ald. Nancy Salentine was excused. The meeting was posted in accordance with the Open Meeting Law on September 24, 1999. Review of Minutes of Meeting Held August 23 and September 17, 1999 - The minutes were reviewed by the Committee and placed on file with the addition of the Big Muskego Lake District, Wind Lake and Deputy Commissioner’s receiving letters regarding anticipated date for the drawdown of Little Muskego Lake on the September 17, 1999 minutes. STATUS OF PROJECTS - The following items were reported on: Muskego Theater - The owners are working with Brian Turk and Sean to complete the restoration process. Pond construction and other punch list items need to be completed. Working closely with the owners to complete all of these items. Monies may be taken from the Letter of Credit to accomplish the completion of the project. Woods Road Reconstruction - August 2000 is the anticipated start date of the project. New Library Project - The Mayor reports that construction is approximately 11 weeks behind. A new schedule has been devised to shorten this gap. At this time only 1 property owner has property remaining on the area scheduled to become a swail. Furniture delivery is scheduled for December 15, 1999. Occupancy to be at the beginning of January, 2000. Moorland Road South Extension - Ald. Slocomb discussed the need to determine the exact scope and impact of the layout for the extension. Options developed by the Public Works Committee and the former City Engineer will be reviewed. A public information meeting needs to be scheduled as well as the proposed Woods Road options to join into the extension. Cost estimates for the options need to be determined as well. Notices will need to be sent to the public for this informational meeting with the options provided to the residents prior to the meeting. R&M will determine the budget cost estimates for the options. Tess Corners Pond Expansion - See City of New Berlin drainage issues (Unfinished Business). 1999 Road Program - Please remove from subsequent agenda’s. UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Wayne reports that additional work has been performed on Skylark Lane to Woodland Court to help contain the soil and ease the erosion problem that has been occurring in the area. Wayne and his staff have installed rip-wrap to help with this. Additionally, Ald. Slocomb questioned the use of plastic pipe and subsequent evaluation of the pipes successful functioning. The Committee, at last months meeting determined that the pipe installed at the Pipke Farm location be televised as soon as pavement is in and then again at the time of 80% occupancy (just prior to the finish course of pavement being laid). Status of Public Works Committee Procedures and Policies - Ald. Pionek provided a cross section of drop inlets that are used in Franklin when no curb is used. This process was used in the Deer Creek Public Works Committee Minutes September 27, 1999 - Page 2 subdivision, it resulted in $12,000 of costs to clean out. The drop inlets do work well, if properly maintained. Ald. Pionek would like to see this included in the Policy Manual for Public Works. R&M will create an accurate drawing of the detail and then the process will be included in the Policy and Procedure Manual. Review Information on Downspout and Sump Pump Material - Al Biwer provided a draft of his interpretation of appropriate wording for downspouts that attempts to establish rules for discharge. Al will also look at sump pump wording and will develop a draft of his take on this issue as well for next month’s meeting. Further Discussion on Freedom Square Pond - Alterations/Funding - The July 26, 1999 Public Works Committee minutes were reviewed for the past discussion on this topic. At this time, no money has been allocated for this project for the 2000 budget. Due to a lack of an option for the project. 4 options were provided by R&M but at the time of the last discussion of the topic, the Committee felt that none were cost effective options. The Mayor stated that no matter what option is ultimately chosen, this will be an expensive and time consuming project. At this time, expansion of pond #3 may be the best choice. A plan from this Committee will need to be forwarded to Council for their approval. Design money needs to be determined and allocated now for future budgeting needs and calculation of the financial impact to the residents. Flooding and water quality issues are the main areas that need to be addressed by what ever plan is picked by the Committee. Ald. Chiaverotti moved to direct R&M to begin the process to create a comprehensive proposal for basin redesign with financial impact for each option proposed. Seconded by Ald. Pionek. Carried by all. R&M will coordinate a scope meeting for this project prior to design process. Further discussion on Elevation Plans for Durham Drive (Pizur) - Sean McMullen requested that this Committee defer discussion on this topic until the October Public Works meeting. Survey work will be complete at that time. Further Discussion of Bass Bay Basin 3000 - Ald. Pionek provided a map of the area in question. Mr. Doering (Towne Realty) and Ken Servi (Carity Land) were present to discuss the potential of a regional pond in this area to handle all of the retention needs for the entire area which will be developed eventually. Delineation of the wetlands will be necessary to begin the process. Billing the developers for their portion of the pond based on the percentage of watershed they contribute to the pond would be calculated. At this time, Carity has over 160 acres that they are in the final phase to be developed, Brian Turk also stated that all plats and plans have been submitted for final approval. At this time, Carity has no intention of changing their plans at this late date to buy-into the regional pond. Brian also stated that the City cannot force a developer to utilize a regional pond if on-site water retention has been accomplished. At this time, if both Carity and Towne Realty both opt-out of the regional pond idea, one will not be possible on this parcel of land. The main advantage to a regional pond is that the City would maintain the facility and cost would be diffused to several developers rather than absorbed by one developer. Both representatives wish that this option would have been available to them one year ago when the planning phase of their projects were in their infancy. However, both developers will be contacting their project engineers to discuss the viability of this option and if found to be a better utilization of their land, may change their plans. Dave Ludwig will be asked to join the next meeting by Brian Turk when this topic is discussed as a land-owner in the area in question. Further Discussion on Meeting With City of New Berlin on Drainage Issues - R&M was directed to research what New Berlin is currently doing regarding storm water management. A draft copy of their Ordinance (not adopted at this time) was provided. Ald. Slocomb questioned what “Pre-Settlement” condition was used in the calculations provided? There is no Tess Corners area watershed mentioned in the current plan that New Berlin does enforce. R&M was told by New Berlin that the current plan amendments and additions are forthcoming. The Committee speculated that these new additions may Public Works Committee Minutes September 27, 1999 - Page 3 include the Tess Corners area. The Committee also reviewed the CFS calculations which seem to be extremely high. Mike Campbell suggests meeting with New Berlin once again to clarify these areas. The Committee directs R&M to meet and obtain in writing clarification on ponds and the 7500 CFS flow calculation. Wayne also questioned the original elevation of the Tess Corners pond since his staff has cleaned out the entire area and have removed a vast amount of silt that could come nowhere else but New Berlin. Wayne will provide to the Committee the exact dollar amount for the clean-up as well as the volume of material removed. NEW BUSINESS Discuss Drainage Tile Concern - Mudd Lake (Referred From Public Utilities) - At the last Public Utilities meeting a request was made for a property on the west side of North Cape (OO) to be included in the sewer service area. At this time, Public Utilities will not allow any additional properties into the sewer service area until the Mudd Lake drainage issue is corrected. Due to the drainage running into Franklin, this issue needs to be resolved with Franklin. A portion of the drain tile runs under a WEPCO Right-of-Way and has not yet been cleaned due to the mild winters Wisconsin has experienced as of late. Franklin is awaiting a hard freeze in order to accomplish this task. The Mayor is working with the City of Franklin in order to relive the drainage problem to the surrounding residents. Review Request for Construction of Wet Pond - Schwab Property - Mr. Bob Schwab and Ald. LeDoux were present to discuss this issue with the Committee. The resident is requesting the construction of a wet pond to accomplish some landscaping on the property as well as better define the area of the wet pond. Due to the flat nature of the area, some grading work has been done by the residents adjacent to his property, this has helped increase the flow of the water between properties. The final step in the process is for Mr. Schwab to essentially increase the size of the current pond at the back of his property and define the lines of the pond. Mike Campbell stated that the overall Spinnaker Pond capacity needs to remain the same based upon post policy (Mr. Schwab indicated that in-fact he may increase the capacity of the pond after his work on it). Wayne Delikat has no objection to this request and has visited the site. Additionally, the DNR has no objection to the project as well. Ald. Chiaverotti moved to recommend to Plan Commission acceptance of the proposed plan, contingent upon City Engineer’s final approval and recommendations, additionally the Committee requests that the bridge be permanently fastened. Seconded by Ald. Pionek. Carried by all. Review of Engineers Report on Rosewood Subdivision - This item was deferred because no quorum was present and will be discussed at next month’s meeting when the entire Committee will be present. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - None DEPUTY BUILDING DIRECTOR’S REPORT - Al reports that the property between the Muskego Storage and the car dealership that was being filled by the property owner has in fact, an expired permit. No calls have been returned to Al from the property owner. HIGHWAY SUPERINTENDENT’S REPORT - Wayne reports that the Public Works garage fence is installed. Samples of soil taken under the line of the fuel tanks have been submitted. Once this is complete, tanks will be filled. 1,000 tons of salt was delivered, the shed is now ½ full. The Mayor questioned the leaf collection test site? Wayne suggests the area near Little Muskego Lake due to the burning ban in the area. This needs to be established quickly so notices can be sent to the affected residents. October 15, 1999 is the anticipated equipment delivery date. ADJOURNMENT - Being no further business to discuss, Ald. Chiaverotti moved to adjourn the meeting at 9:40 P.M. Ald. Pionek seconded. Carried by all. Respectfully submitted, Public Works Committee Minutes September 27, 1999 - Page 4 Linda Gulgowski Recording Secretary