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Public Works Committee - MINUTES - 11/22/1999 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD MONDAY, November 22, 1999 The meeting was called to order at 7:03 P.M. by Chairman Pionek. Committee members Ald. Kathy Chiaverotti and Ald. Nancy Salentine were present. Also present was Ald. Mark Slocomb, Public Works Supt. Wayne Delikat, Interim Director Building/Inspection Al Biwer, and Sean McMullen (Ruekert Mielke). The meeting was posted in accordance with the Open Meeting Law on November 19, 1999. Review of Minutes of Meeting Held October 25, 1999 - The minutes were reviewed by the Committee and placed on file. PERSONAL APPEARANCE - None STATUS OF PROJECTS - The following items were reported on: Police Firing Range - Sean reports that a letter has been sent to Police Chief John Johnson by R&M stating that final commitment is forthcoming by the FBI for their portion of the funding for the firing range. Once the Federal Budget is approved in Washington, DC this will occur. The contractor has agreed to honor his bid for an additional 60 days. The range will be ready by this spring. Additionally, Super Western has been contacted to fix the cracks on top of the berms. A skid loader will be used to compact the soil further or the use of erosion control fabric may be employed. Muskego Theater - R&M has met with the theater owner regarding the restoration and detention pond issues that still remain to be resolved. Additional silt fence will be installed and swale work will also be done by Fulcrum Contractors. R&M also contacted Mary Thomas (adjoining property owner), she has her contractor coming out to the property to complete restoration as well. Woods Road Reconstruction - Sean reports that the decision regarding the discussed increase in the cost of road cuts for this road only are currently with the City Attorney. At this time, it appears that the base cost of $3,576 can’t be increased for one road only, however additional monies can be charged back to the requester of the road cut from the fines imposed by State and Federal authorities for cutting into roads that they have paid a portion of the cost to create. Sean also reports that the status of the “historic” homes found in each of the three phases of the entire project are being reviewed in Washington DC The individual reviewing these homes has 60 days to respond. It is likely that this project will not be able to begin in the year 2000 as was originally scheduled. Year 2001 may be more realistic. New Library Project - 16 week backlog has been reduced to 4 weeks. Moorland Road South Extension - At last month’s meeting, Ald. Chiaverotti moved to direct R&M to provide a cost estimate for the calculation of the turning movements and assemble the traffic count data. Sean reports that a 15 hour data collection process would cost $1,200 and the turning lane and feasibility study costs for Durham Drive and Woods Road intersection would cost $2,360, bringing the total to $3,560.00. Ald. Salentine moved to recommend the expenditure of $3,560.00 for the data collection for this intersection to Finance Committee. Seconded by Ald. Chiaverotti. Carried by all. Tess Corners Pond Expansion - Sean reports that the field work is complete and modeling is occurring at this time. R&M expects the project to be ready for review by January 15, 2000. Additionally, the proposed new Jewel/Osco store will also partially drain into this pond. Public Works Committee Minutes November 22, 1999 - Page 2 UNFINISHED BUSINESS Discuss Urban/Rural Drainage - Wayne reports that ditching is complete for the most part for this year. Culvert work is occurring at this time. Status of Public Works Committee Procedures and Policies - Ald. Chiaverotti provided a copy of the current procedures and policies with suggested edits included. The Committee reviewed the comments. A revised copy is attached. Discussion regarding item #8 (Curb Design Requirements). Wayne and Sean report that contractors are having a difficult time installing the required style of curbing as no forms exist (that they can find a vendor for) to install that type of curbing. Sean will work to find a vendor for this type of curb. Ditching for New Construction was discussed as a potential addition to the P&P’s. Lengthy discussion on the need to determine the criteria of when a culvert is necessary and who is responsible for paying for ditches. This is due to the City, on 3 recent occasions, installing and paying for the ditches as a result of private development. The Committee will be looking for a way to put a stop to this practice. Ald. Pionek read from the recently adopted Storm Water Ordinance and indicated that this Ordinance will now stop these situations from occurring. Review Information on Downspout and Sump Pump Material - No further information at this time. Further Discussion on elevation Plans for Durham Drive (Pizur) - Sean reports that not all of the property owners have been contacted regarding the options available for this situation. Further Discussion of Bass Bay Basin 3000 - Ald. Pionek reports that no information is available at this time. The Mayor will be setting up a date for all interested parties. Further Discussion on Meeting With City of New Berlin on Drainage Issues - The Mayor had set a meeting with the Mayor of New Berlin to discuss the situation. The Committee requests a report on the outcome of that meeting. Sean has spoken with a representative from CDM regarding some of the potential errors that were contained in New Berlin’s initial report provided to Muskego, including the 7500 CFS flow calculation. It appears to be a typographical error, however CDM will be rechecking their data. Status of Drainage Tile Concern Mudd Lake - City of Franklin - Nothing new to report until January/February when a hard freeze should occur. Status of Leaf Collection - The leaf machine works well per Wayne. 2 complete rounds of leaf rd collection have been performed with a 3 in the works. Wayne will be providing detailed information regarding the amount of material, mileage and time it took to perform the task. At this time, feedback has been very favorable from the residents. Wayne indicated that disposal of the leaf material is being researched by his Department. Status of Drawdown - Little Muskego Lake - At last month’s meeting, it was requested that Wayne provide a list of the last 10 years draw down dates (attached). The last four years, the draw down th occurred on the 15 of October. It was determined that this was done to honor residents requests. A representative from the Little Muskego Lake Protection and Rehabilitation District and the Big Muskego Lake/Bass Bay Protection and Rehabilitation District should be invited to attend the next meeting that this issue is discussed. The Committee directs the Office of the Mayor to invite a representative from this group for additional discussion and input. NEW BUSINESS Review Driveway/Asphalt Complaint - Maple Court - No response from the affected resident. R&M has attempted contact on several occasions. Resident will be invited to next Public Works Committee meeting. Public Works Committee Minutes November 22, 1999 - Page 3 Review of Superintendent’s Letter Regarding Storm Sewer Concern - Rosewood Subdivision - At this time, Ald. Pionek turned over the Chair to Ald. Nancy Salentine due to his potential conflict of interest in this agenda item. Sean and Brian Turk have discussed this issue with respect to residents discharging towards the rear of their buildings because it makes the most sense for those properties. However, by doing so, it is in direct opposition to Ordinance #756 08-11-92, 16.20(1), which clearly states that water must be discharged to the front of the building. Sean suggests that an amendment be made to the Ordinance in order to provide wording that would encompass each property and how its discharge affects the neighboring properties. This wording will also help to clearly define “nuisance” issues. Ald. Salentine moved to direct R&M to write an Ordinance amendment to include the new wording. R&M to forward draft of amendment to City Attorney for review. Upon completion, return document to Public Works Committee for recommendation. Seconded by Ald. Chiaverotti. Carried by all. Ald. Pionek abstained. The Committee agreed that current and past decision will remain unchanged. Ald. Pionek resumed his Chairman duties at this time. Review Request for Variance of cul-de-sac - Adrian Drive - The owner of the property is requesting a waiver for the installation of a temporary cul-de-sac. At this time a $10,000 bond is being held to complete this requirement. Mr. May is requesting relief from this citing hardship due to the costs to complete approaching $20,000. All correspondence relating to this request were reviewed by the City’s consulting engineer and the Public Works Superintendent. Both believe that the improvement should be installed. The issuance of an Occupancy Permit prior to this improvement being made was questioned by the Committee. Ald. Salentine moved to deny the request of Mr. May and request that the required standard size (90 foot) cul-de-sac be installed by June 1, 2000. If this is not completed, the City will seize the Letter of Credit, conduct the work and invoice or assess the individuals for any work in excess of the $10,000 security. Seconded by Ald. Chiaverotti. Carried by all. ACCEPTANCE OF IMPROVEMENTS - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - The next meeting date was discussed by the Committee. It was determined that a meeting in December would not be necessary and that if issues arise prior to the January meeting, a special daytime meeting could be held. DEPUTY BUILDING DIRECTOR’S REPORT - None HIGHWAY SUPERINTENDENT’S REPORT - Wayne reports that additional bore samples need to be performed before he can close down the fuel tanks. Additionally, Wayne states that the plows are ready to go. ADJOURNMENT - Being no further business to discuss, Ald. Chiaverotti moved to adjourn the meeting at 9:45 P.M. Ald. Salentine seconded. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary