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Public Works Committee - MINUTES - 7/26/1999 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD MONDAY, July 26, 1999 The meeting was called to order at 7:04 P.M. by Acting Chairman Ald. Nancy Salentine Chairman Don Pionek assumed the Chair position at 7:28. Committee member Ald. Kathy Chiaverotti was present. Also present was Ald. Mark Slocomb, Public Works Supt. Wayne Delikat, Interim Director Building/Inspection Al Biwer, Lakes Project Coordinator Tom Zagar, Sean McMullen (Ruekert Mielke), and those per the attached sheet. The meeting was posted in accordance with the Open Meeting Law on July 22, 1999. Review of Minutes of Meeting Held June 28, 1999 - The minutes were reviewed by the Committee and placed on file. STATUS OF PROJECTS - The following items were reported on: Firing Range - Sean reports that he is in the process of working with the City of Muskego Police Department and the FBI to determine what needs to be bid according to the FBI priority list. The project is to be out for bid within the next 3 weeks. Additional monies are being sought from the FBI for the firing range. Muskego Theater - The owners are working with Brian Turk and Sean to complete the restoration process that has been ruined from the recent large rainfalls. Additionally punch list items still need to be completed. Rawson Contractors will be dredging the pond to restore the grade. A November/December completion date is projected. Woods Road Reconstruction - Sean has nothing new to report. Still waiting for signed contracts from the Governor’s Office. Currently working with the State to determine how much the State will pay for specific items associated with the reconstruction. New Library Project - The resident who has a fence and shed came into City Hall to state that he is unable to locate his lot corner markers to determine if actual encroachment is taking place. Sean will be going out with equipment to find the lot corners. Moorland Road South Extension - Sean has nothing new to report. Ald. Pionek is working to obtain a survey to place a regional pond in the area. Resident Mark Pizur questioned why an additional public hearing on this project will occur since layout and road design was voted on and approved by the residents at a past public hearing. Ald. Slocomb explained the changes that have been proposed. The resident is requesting that a berm between Durham and the extension be included in the plan to provide a noise barrier and increase safety. 1999 Road Program - Ditching and restoration work on-going. Additional money is available for more road paving. The City is determining which roads should be done. Ald. Slocomb questioned if additional contract workers are needed to complete the ditching work. Wayne stated that at this time the process is working well with the individual from Payne and Dolan doing a very efficient job. UNFINISHED BUSINESS Discuss Urban/Rural Drainage - R&M provided a cost breakdown/Scope of Services for the proposed Tess Corners Pond Expansion Project. Estimate for the project is $18,000 (without construction costs). New Berlin run-off is creating a problem downstream. In order to help handle the water, Tess Corners Creek should be increased. Due to Waukesha County possibly helping to pay for part of the reconstruction of Janesville Road, money could be available to assist with the financing of the project due to Waukesha’s impact on the creek with run-off. A more detailed cost breakdown is requested by the Committee of R&M. Due to the length of time involved with the pursuit of restitution for the cost of this project from New Berlin, action must be Public Works Committee Minutes July 26, 1999 - Page 2 taken now to provide relief to the residents in Muskego experiencing water damage. Legal action can occur at a later date. Construction costs will also be provided. Water quality analysis will stay included in the cost estimate. Please make this topic an additional “Status of Projects” for subsequent meetings. Status of Public Works Committee Procedures and Policies - Due to the length of the meeting and no topics to discuss regarding this issue, item will be discussed at next month’s meeting. Further Discussion of Testing Lakes for Salt - Tom Zagar provided the Committee with a report detailing the sampling regimen for chloride level monitoring. Tom stated that lakes in urban areas are experiencing an increase in the level of chloride. Several factors can contribute to an increase in those levels (weather, level of the water at the time of testing to name a few). Tom suggests testing for several chemicals. Full testing such as this would cost $8,000 per lake. Ald. Pionek stated that due to this Committee approving the use of 100% salt on the roads, the Committees main concern is with the testing of the lakes for chloride. Tom indicated that the results may be inconclusive due to the frequency, location and timing of testing (during or after a large rain event). Discussion on the timing of testing was done by the Committee. Tom suggests that if the Committee wishes to test for chloride only, one test per year in April will be sufficient. Ald. Salentine moved to direct Tom Zagar to track salt usage and compare that usage with the chloride levels in the lakes, including Lake Denoon, once per year to occur in April, at a cost of $19.00 per sample. Seconded by Ald. Chiaverotti. Carried by all. Storm Water Ordinance - The public hearing for the Ordnance will occur on August 10, 1999. The second reading will occur on August 24, 1999. Final edits will be completed by Ald. Slocomb which include commentary from both R&M and the Planning Department. Minimal additions including submittal times and accountability between the City and individual submitting their plan. Further Review of Public Works Department Fee Schedule - Due to the amount of the Cost of Living adjustment not being known prior to the meeting, Wayne was not able to provide the Committee with his adjusted figures for the 2000 budget. Wayne will have the necessary information for next month’s meeting. Review Information on Downspout and Sump Pump Material - Due to the lack of time, this item was not discussed. Will be discussed at next month’s meeting. Discussion of Erosion Control Enforcement - Al Biwer has suggested using the existing inspectors to perform this duty in lieu of hiring and training temporary workers. All of the Aldermen were sent a memo from Ald. Slocomb directing all Aldermen to contact Al if any situations exist within their District regarding erosion control that Al is not aware of. Further Review of Flooding on Crowbar - Per Ald. Sanders, this item will be discussed at next month’s meeting due to the resident impacted not being able to attend this meeting. Further Discussion on Leaf Collection - The Committee discussed the need for this equipment and the type of vehicle necessary to attach the leaf unit to. Wayne indicated that approximately $30,000 is available that could be reallocated to purchase this equipment. Ald. Salentine moved to direct Wayne to obtain quotes for the purchase of leaf collection equipment. Seconded by Ald. Chiaverotti. Carried by all. New Berlin/Muskego Public Works Meeting - Salt Usage - At this time no figures have been received by Muskego detailing the amount of salt used in New Berlin. The Mayor will contact New Berlin to obtain the data. Public Works Committee Minutes July 26, 1999 - Page 3 NEW BUSINESS Discuss Drainage Concern on Durham Drive - Mark Pizur - Mr. Pizur was present to discuss his on-going problem. A survey crew was sent out to shoot the site in question. A large low-land area did at one time exist next to Mr. Pizur’s property that handled a majority of the water. That area has now been filled in by the property owner and the water now goes onto Mr. Pizur’s property. Previously, according to Mr. Pizur, the City was going to correct the problem at their expense. Mr. Pizur has lost 8 trees due to the water problem. Sean provided 2 options to those present to correct the problem. The first option would be to run a drainage swail along the back of the property line by Hidden Creek Court, this could pose additional water problems. Option two consists of running a swail along 6 lots and into the creek in Tess Corners and ultimately into Root River. A pipe (culvert) can’t be used due to the lack of elevation. A swail would be the only viable option. The residents along this area have not been contacted regarding this. A concrete invert could also be installed to facilitate the movement of water. Soil borings need to be done to determine soil type/quality. Ald. Pionek questioned if the individual who filled in the wetland obtained the proper permits? Sean did not know. Additionally, a discrepancy exists between the topography maps and the wetland inventory maps on what is supposed to be there with respect to wetlands and what is currently shown. Sean did indicate that approval may be difficult to obtain from the DNR due to the draining of the wetlands. Ald. Chiaverotti moved to direct R&M to draft a plan with elevations and property lines detailed. Seconded by Ald. Salentine. Carried by all. Mr. Pizur requested additional consideration by the Committee to allow a “temporary” drainage under Durham Drive. At this time, there is no ability by the City to grant this request due to the land across Durham being actually higher than the property Mr. Pizur rests on. Review Kelly Estates - Acceptance of Improvements - R&M has recommended that the Committee accept the improvements of Kelly Estates. Ald. Salentine moved to accept the improvements. Seconded by Ald. Chiaverotti. Carried by all. Discuss Grading and Drainage Plans for Woods Road Senior Center - Mr. Dave Glodowski of Gremmer & Associates was on hand to discuss the grading and drainage plan for the th development. The materials were not received by the Committee until the 15 of July, which did not provide the Committee sufficient time to review the documents. Discussion centered on the .7 acres total of land that abuts the property that the engineering firm did not add in their detention calculations regarding the run-off this portion of the property would have on the pond. The Storm Water Ordinance was consulted and it was determined it should be included for comparison and as a future reference when the adjacent property is developed. The Committee request that Gremmer & Associates provide TR55 calculations to include the .7 acres of the adjacent property run-off this pond will handle. Additionally, easement documents are also requested prior to occupancy being granted. Erosion control methods were discussed and silt fence location was determined. The addition of a tracking pad (20’ x 60’ #2 limestone at 6” in height) needs to be installed for access for trucks. The architect will be providing the paving plan and Mr. Glodowski will be coordinating that with the individual. Due to the Woods Road reconstruction, Sean recommends that a temporary culvert pipe be installed until the reconstruction is completed. A 30’ culvert pipe already exists that could be used in lieu of the developer purchasing a new one, a 10’ extension would need to be welded onto the 30’ pipe. Mr. Glodowski will discuss this option with the developer. The Committee also requests that an architectural plan be submitted. Mr. Glodowski was also given the option of changing the concrete pipes to plastic, which would cost the developer less. New plans will be submitted for approval at next month’s meeting. Public Works Committee Minutes July 26, 1999 - Page 4 Review Request for Surface Course Paving - Park Estates - Mr. Wayne Salentine and Mr. Reno Berg have requested permission to install the surface course paving within their subdivision. This development is at 89% completion. 90% completion is usually when the paving course is installed. This paving will also facilitate the water drainage. Ald. Chiaverotti moved to approve the surface course paving at Park Estates. Seconded by Ald. Salentine. Carried by all. Review Request for Splitting Costs for weed removal (Alby) - Ald. Chiaverotti requested that the Committee review this residents request. According to Wayne, the residents were sent notification via the U.S. Mail to cut down the thistles on their lot. The letter was sent on June 18, 1999 with a 5 day window for compliance. The residents received the letter June 22, 1999 nd which left 3 days for them to perform the task. The residents contacted Wayne on the 22 to request an extension, which Wayne granted. Wayne gave an extension until June 28, 1999. th The residents went to the property on the 29 of June to cut down the weeds and found that the City had already did this. The residents were billed $58.60 for this service. The residents are requesting that the City split the bill with them. After discussion as to sufficient notice, Ald. Salentine moved to deny the request of the residents to split the bill. Seconded by Ald. Chiaverotti. Carried by all. The residents were not present at this evenings meeting. Additionally, Ald. Pionek requests that the City check to see if the City is working with a Policy or an Ordinance when enforcing the 5 day weed removal requirement. Discuss Ditching on Tomar Drive - Ald. Chiaverotti, Sean and Wayne have visited the site. The existing pond is not handling the water. New Berlin Grading currently owns the property that the pond is on and has been contacted to ditch out the pond. Freedom Square Pond - Alterations/Funding - Sean provided 4 various options. Option 1, would increase the size of pond #1 to also incorporate part of Parkland Mall. This option would not be viable. Option 2, consists of wetland mitigation. This option is expensive and involved. Engineering and the maintenance of the mitigated wetland would take approximately 5 years to complete and would require the involvement of the DNR and Army Corps of Engineers. Option 3, consists of buying wetland points from the DOT. According to R&M, the DOT needs every wetland point they have in the bank. Option 4, will require a new outlet pipe or a parallel pipe to alleviate the flooding but would not address water quality issues. The Committee will review this item further at next month’s meeting. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - None HIGHWAY SUPERINTENDENT’S REPORT - Wayne is awaiting word from the State regarding the tank closing. ADJOURNMENT - Being no further business to discuss, Ald. Chiaverotti moved to adjourn the meeting at 10:20 P.M. Ald. Salentine seconded. Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary