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Public Works Committee - MINUTES - 1/25/1999 PUBLIC WORKS COMMITTEE MEETING - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD MONDAY, January 25, 1999 The meeting was called to order at 7:05 P.M. by Chairman Don Pionek. Committee members Ald. Kathy Chiaverotti and Ald. Nancy Salentine were present. Also present were Ald. Mark Slocomb, Public Works Supt. Wayne Delikat, Mike Campbell (Ruekert & Mielke), Christopher Zoppa, Engineer/Building Inspection Director, Mayor David De Angelis and those per the attached list. The Recording Secretary noted that the meeting was posted in accordance with the Open Meeting Law on January 21, 1999. STATUS OF PROJECTS - The following items were reported on: Police Firing Range - Mike Campbell had nothing to report. Muskego Theater - Committee requests that the City Engineer send a letter to the engineering firm of the theater, requesting pipe and catch basin design. Deer Creek Subdivision - Please delete from subsequent agenda’s. Muskego/Norway Middle School - Chris Zoppa in a memo reported that the design of the intersection of Crowbar and Kelsey had been reviewed by his office and mutually resided by the design firm. His office recommends approval of the plan unless the Committee requests further changes. R&M has requested that the thickness of the asphalt be noted on the plan. 4 inches of asphalt over 9 inches of stone will be requested by the City Engineer. Tapers of asphalt to the curb and end sections of curb and gutter need to be defined. 4 foot tapers to be used versus 2 feet. The vision corner needs to be also shown on the plan. The Committee discussed the donation of the Right-of-Way by the land owners and the request of the landowners to be granted future consideration of deferral of road assessment upon dedication of ROW. Ald. Salentine moved to approve the intersection design of Kelsey and Crowbar, contingent upon ROW dedication and changes being made to plan with final staff approval. This Committee waives any future roadway assessments to the School District. Seconded by Ald. Chiaverotti. Carried by all. New Library Project - Railing going up on wall. Moorland Road-South Extension - The City Engineer provided a detailed proposed route for the Moorland Road extension (Janesville Road to Woods Road). The location of the wetland was provided along with floodways outlined. The 750 foot radius used for vehicles (smaller than the WisDoT standard 1,000 foot radius) can be navigated by traffic traveling at 45 MPH. Chris had two alignments outlined on the map (North alignment and South alignment). Either will pose minimal impact on the adjoining wetlands and the DNR has already granted approval to go through these areas. The proposed roadway from Durham to McShane needs to be placed on the plan for reference. Chris reports that his vision of the route has been shared with several developers interested in the area and found that his plan was workable for their development needs. Ald. Chiaverotti questioned the cost to acquire the land for the new version of the plan, what the phases of construction would be and the cost of the new design. The cost of the land was unknown at this time. Acquisition may not be for several years. The property owners will have their say on the two versions and then the Plan Commission will approve the recommended version. The Committee questioned the next stage in this process. The Mayor suggested that at Public Works Committee Minutes January 25, 1999 - Page 2 a future Public Works meeting, the residents on Durham from Westcot to McShane be invited to view the two alternatives. For next months meeting, Chris will have the Fire Chief review the plans to determine if there are any fire/rescue issue with regard to these plans. Additionally, R&M will share with the City Engineer their previously designed versions of the road extension. 1998 Road Program - According to the Mayor, all claims have been paid by Payne and Dolan’s insurance carrier. UNFINISHED BUSINESS Discuss Urban/rural Drainage - Wayne had nothing to report. Status of Public Works Committee procedures and policies - The Committee reviewed the 7 policies that they had determined from the last meeting (attached). Grading on lots with regard to allowance for variance on swails were discussed. The use of tapers and the size of slopes were left to the discretion of the City Engineer, utilizing best practices as outline in departmental procedural manuals. Chris Zoppa requested that under item #7, the 6 inch measurement be thth changed to 3/10 of a foot. Most developers work in 10 of feet rather than inches. Ald. Salentine moved to approve the Public Works Committee Policies, changing 6 inches to th 3/10 of a foot on item #7. Seconded by Ald. Chiaverotti. Carried by all. Further discussion of building permit process - Muskego Industrial Park - Ald. Salentine requested that this item be placed back on the agenda. Currently the City does not possess a revised grading plan for the Industrial Park. The City does not routinely request one. Ald. Salentine requests that this practice be changed in conjunction with Policy #1 of the Public Works Committee Procedure and Policy document. This grading plan has not been submitted or revised for a least 20 years. Under the new Policy, grading and erosion control plans would be required to come to this Committee for review and approval for Industrial sites. Additionally, Subdivisions, Certified Survey Maps of 5 acres or more with a disturbed area of 50% or more, Commercial sites, and Business sites. Further review of drainage, grading, road plans (culvert ends) Avion Estates - Chairman Pionek placed this item back on the agenda for individual consideration requesting clarification of culvert ends. At the October 26, 1998 meeting, tapered concrete end sections were approved for the culvert for the existing home. This can’t be used if corrugated pipe is being used. The driveway taper slope was determined to be 3 feet on each side and then begin to taper down. Wayne is concerned that the pipe ends will collapse with the weight of the vehicles. Chris believes that with the tapers, the pipes should not collapse. Wayne feels that the concrete ends walls are easier to maintain and more ascetically pleasing. Chris stated that safety factors are the reason for his suggestion in stopping the practice of installing concrete end walls. The Committee is concerned that a lack of space may force the need to use concrete end walls. The Ordinance specifies that the Highway Superintendent shall determine the option used. Ald. Chiaverotti made a motion for Avion Estates road plans stating that concrete end walls are to be used rather than tapered concrete end sections. Seconded by Ald. Salentine. Carried by all. Further review of drainage concern - Aiuppa property - Ald. Pionek placed this item back on the agenda due to his absence at the meeting where this issue was discussed and approved. At the October 26, 1998 meeting Mr. Aiuppa was present to request that he be allowed to tie into the detention pond at Kimberly Estates. Mr. Aiuppa is requesting that he be allowed to install a drain tile on his property which will drain into the detention pond to hand the discharge of the sump pump currently discharging continually on his property. Wayne and Chris did a site visit and Public Works Committee Minutes January 25, 1999 - Page 3 determined that Mr. Aiuppa could handle the problem as he had requested. Paragraph that was stricken from the record may be placed into the minutes. Kelsey and Crowbar intersection - final design approval - See Status of Projects. Street Excavation Permit - Chris Zoppa provided a sample copy of the document he wishes to incorporate into his department. The Committee added “Cable Service” to the “Type of Service to be Installed” category and asked Chris to removed both County and State Highway. Ald. Chiaverotti moved to accept the new form and recommends immediate implementation of the form. Seconded by Ald. Salentine. Carried by all.. NEW BUSINESS Review bids for construction of salt shed - Chris provided a memo explaining the options available and costs associated with three different salt shed designs. Only one firm provided a bid for the three options. Option “A” accommodates 2,000 tons of salt with additional cost for Public Works to place asphalt floor and base at an estimated total cost of $138,012. Option “B” includes money for additional thrust walls along the sides to reinforce structure at an estimated total cost of $156,212. Option “C” is a Hi Gabrel Truss Salt Shed (similar in design to the City of Franklin) plus an asphalt floor and base plus $25,000 for a future erosion resistant lift at an estimated cost of $198,800. A full set of plans and specifications will be submitted to approval from the City and the State. The Committee discussed the merits of each plan. Ald. Salentine moved to accept Plan “C”, minus the $25,000 for the cost of the conveyor bringing the total cost estimated cost of the project to $173,800. Seconded by Ald. Chiaverotti. Carried by all. Review of City Engineers recommendation for mountable curb design- In a memo, Chris provided yet another type of roll back curb that will aid in the reduction of motorists “bottoming out” approaching their driveways. When compared with the current City standard, this version is one inch lower (3 inches vs. 4 inches). R&M provided examples of communities in the area that are using similar (though not exact) versions of what Chris is suggesting (New Berlin, Germantown, Franklin and Brookfield). Discussion on the availability of castings for the 3 inch curbs. Chris indicated that he can obtain them from Neenah. Review of proposed Cook-Kingston Drainage corrections - This item was brought to the Committee by Ald. Salentine. The water flow was discussed by the Committee. Chris Zoppa had performed a site visit and found that the entire site is a collection of grades with alterations that have been done over the years that have changed the drainage of the area. The residents in the area would like to add more fill in the low points on their land. Questions as to where the water would go and who would pay for the enhancement once it is decided on the best course of action. Due to the constituent being unable to attend this meeting due to a family conflict, Ald. Salentine moved to defer until next months meeting. Seconded by Ald. Chiaverotti. Carried by all. Review of possible road sections for Woods Road - Chris Zoppa has talked with the Wisconsin Department of Transportation and has found that a grant to improve the roadway on Woods Road (approximately one million dollars) is forthcoming. The road is to be widened, for the entire length of the road. Approximately 2 feet wider in all spots increasing the road 11-12 feet in width. The grant money does not include curb and gutter. With traffic counts performed the traffic projections for this road indicate that a two lane road will be sufficient into the next generation. Discussion regarding the options provided by Chris and the availability of space for bike paths on the road. A separated bike path can be requested in a separate grant but it is not included in this road grant. Proposed costs run from $150.00 per foot for an Urban section to $125.50 per foot Public Works Committee Minutes January 25, 1999 - Page 4 for a Rural section. 5 total miles of road (29,000 total feet). Keeping with the two lanes, the shoulders can be expanded to allow more rood. This plan does not intend to rip up entire portions of Woods Road. Chris asks this Committee to prioritize their desires with respect to what they would like done and in what order. These will be included in the Scope of Services document which will be drawn up to secure bids. RFP’s from three firms will be required as a minimum to obtain funding from the state. North Cape Farms design approval - Both Bob Gassert and Alfred Pipke were present regarding this item. Chris Zoppa provided, in memo form his recommendation for approval of this design plan. Plans form storm water management are being requested by the City of Franklin. Chris indicated that the 100 year storm will not raise the level of the ponds by any appreciable amount. The Committee questioned a low point on the plan between lots 15 and 16. Discussion regarding the developers requesting grading changes when they (the developers) perceive that a lot grade is too low in comparison to the adjacent lots. This has, in the past caused drainage problems and could do so in the future. Sump pumps on the East side of the street can discharge out the back of the homes. Mike Campbell discussed the ability of some of the lots to be made into walk-out basements. According to plan, only lots 8, 9, 10 and 11 are able to have this type of home built on it. On the final plat and grading plan, these four lots will be designated as the only ones within the subdivision to allow walk-out basements. Discussion on the approved use of PVC ribbed and double-walled 48” storm sewer pipe. Chris Zoppa reports that he has personally been involved in the installation of miles of this type of material. The DOT has also approved the use of this material. Ald. Salentine moved to approve the North Cape Farms subdivision. Seconded by Ald. Chiaverotti. Carried by all. Review and approve site grading plan, Holtz-Arrowood property - Chris Zoppa reviewed the plan. It can work and it is 2 feet above the flood plain. Ald. Pionek questioned the lack of contours, elevations by Muskego canal, wet land designation, flood plane level and marking of placement of gravel exits. Ald. Chiaverotti moved to deny request for approval of plan until missing elements are designated. Seconded by Ald. Salentine. Carried by all. Acceptance of improvements for bicycle path for Irgins Development - Matt Sadowski submitted a memo requesting acceptance of the improvements. R&M have reviewed the request and are recommending acceptance of the bike path. Ald. Salentine moved to accept the improvements as submitted by Irgins Development. Seconded by Ald. Chiaverotti. Carried by all. 1998-1999 Salt usage - Ald. Pionek placed this item on the agenda, questioning Wayne on the amount of salt being used (7-800 tons), use of salt (primarily on hills and main roads - none in subdivisions) and amount of salt on order (200 more tons). Wayne explained how the salt spreader is set with little or no spin. The car traffic is used to spread the salt over the roadway. If need presents itself, Wayne may, to increase traction on steep hills and areas prone to ice-up use sand to provide a better grip for the motorist. Discussion of Testing Lakes for Salt - Committee questioned the frequency and locations of salt testing in the area lakes. With the use of clear salt on the roads, it is necessary to determine the impact, if any on the surrounding lakes. The Committee asks Tom Zagar to provide in written format, the protocol involved in testing the water for salt, who completes the task, the locations and the frequency. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW - None Public Works Committee Minutes January 25, 1999 - Page 5 HIGHWAY SUPERINTENDENT’S REPORT - Wayne reports that the two new trucks are on the way. One at the end of this month and the second in February. Also, a gentlemen was flooded this week from the school project. Berms will be constructed to prevent this from occurring again. Resident has been extremely understanding. ADJOURNMENT - Being no further business to discuss, Ald. Chiaverotti moved to adjourn the meeting at 10:13 P.M. Ald. Salentine seconded, Carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary