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Public Works Committee - MINUTES - 9/22/1997 PUBLIC WORKS COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD MONDAY, SEPTEMBER 22, 1997 The meeting was called to order at 7:10 PM by Chairman Domonic D’Acquisto. Also present was committee member Don Pionek, Ald. Mark Slocomb, Supt. John Loughney, Mayor David De Angelis arrived at 8:25, Sean McMullen and Mike Campbell (Ruekert & Mielke) and those per the attached list. Absent was Ald. Woodard. Chairman D’Acquisto noted that the meeting was posted in accordance with the Open Meeting Law. REVIEW OF PREVIOUS MEETING Ald. Pionek mentioned corrections to the minutes from the August 21, 1997 meeting. Page two, paragraph one. An omission occurred regarding the Muskego Regency. Add: City of Muskego approves plan on condition that plan was submitted to R&M in a correct form. Storm sewer to be moved, a letter from Giles regarding sump pumps, auxiliary power, final intentions on the method of construction of the building foundation at that time and an explanation statement from Giles regarding the continuous sump pump operation. If R&M was satisfied with all of these items, the plan would be approved. Minutes corrected as noted. STATUS OF PROJECTS - The following were the only status reports given: HEC-2 Study - Study done. Went to public hearing. Awaiting word on findings. Next step, submittal to FEMA. Muskego Regency - Last week plan revision was approved. See attachment SP#6. The parties involved have complied with the requests. Don Kresse would like to install a 12 inch drain tile that would act as an overflow. Mike Campbell would like Metropolitan to submit a plan with elevations for review on this request. Lannon Drive Turn Lane - Touch-up work needs to be completed. Holz Drive Road Project - Please remove from listing. UNFINISHED BUSINESS 1. Discussion of Urban/rural Drainage: Supt. Loughney discussed the Mercury Drive problem. Currently, resident Chuck Hunt has complained that his neighbor, Mr. Wiza, is discharging water into the ditch and is causing some damage on his property. The Mayor has instructed Supt. Loughney to shoot the grade to see if the water could be diverted to the north on Mercury Drive. It has been determined after shooting the grade that there is no pitch to the north. There is 4 feet of pitch to the south on Mercury Drive from Mr. Wiza’s discharge pipe to the intersection with Gemini Drive. Supt. Loughney is looking for guidance from the Committee on this matter. The Committee directed that the ditch on the east side of Mercury Drive from Mr. Wiza’s discharge pipe south to the intersection of Gemini Drive be cleaned out. Ald. Pionek briefly mentioned the Mr. Basse situation and has been informed that employees from the clinic will be coming up with a plan. 2. Status of Moorland Road Extension: No new business to report. 3. Status of Projects - Big Muskego Lake: Sean McMullen reported that Western was in the lake with a weed cutter cleaning the channel out. Work should be completed by tomorrow Public Works Committee Meeting - September 22, 1997 Page 2 afternoon. Supt. Loughney reported that the alternate parking lot (just south of current parking lot) is scheduled for a December 1, 1997 completion date. 4. Status of Linnie Lac Dam: Nothing to report at this time. 5 Status of grading plans for Graves - Hillendale Drive - Deleted 6. Further discussion of Bluhm Creek Drainage project is deferred to next month’s meeting. 7. Further review and introduction of platting ordinances for parcels not covered under subdivision platting ordinances. Ald. Pionek feels that as a matter of good practice, grading plans need to be submitted to help head-off future drainage problems on private property. Pionek suggests that freestanding lots should have a drainage plan submitted for approval prior to building permits being granted. 8. Further review of storm sewer and paving plans - Muskego Theater: Mike Campbell completed the most recent review of the grading and drainage plans for the theater. See attached letter (UB#8). Special attention should be given to item #2, where the slope should accommodate a wheelchair and item #3, since a large amount of water will sheet flow into the parking lot, the pipe would help to keep the water out. Additionally, a tracking pad for the construction equipment must be included in the erosion control plan to be submitted to Tom Chiconas. The Mayor mentioned that the Public Works Committee has requested the removal of left-turn only barrier at Tans Drive. He indicated that it is not within this Committee’s jurisdiction to make these design requests. The Planning Commission approved the exit with the “physical barrier” to ensure that the traffic obeyed. Discussion ensued regarding what the Planning Commission approved and what the Public Works Committee wanted with respect to design for safety and practicality issues. Motion: Ald. Pionek moved to have contractor get corrections to Mike Campbell and call a special meeting to approve the plans to keep project moving forward. Seconded, D’Acquisto. Vote 2-0, carried by all. Ald. Pionek wanted it noted that his prior concern regarding trees on the berm off of the pond would be a poor idea. Ald. Slocomb agreed with concern resulting from trees dying and root damage to the berm. Theater owner (Mrs. Thomas) would like to be able to use Tans Drive since Racine Avenue access will not be available. They Mayor stated that a bond will have to be posted and work would have to be completed by a predetermined date after occupancy is granted. The parking lot won’t be complete at the opening due to the late start. The owner would like to open with a binder course on the parking lot, however, if weather does not permit, could traffic bond be allowed for occupancy? Discussion continued regarding binder vs. traffic bond. Committee members determined that theater owner, if frost line cooperates, place the binder course on the parking lot this year. Otherwise, traffic bond would be allowed to gain occupancy. 9. Further review of Loomis road Repaving: Mr. Joe Dibb represented concerned citizens and presented Chairman D’Acquisto with a signed petition from residents procured at a neighborhood meeting held September 18, 1997. Mr. Dibb also provided photographic evidence to support the groups position. Mr. Dibb posed several questions to the R&M staff regarding the project, concerning cost, longevity of the repair and quality of the repairs made. Sean McMullen responded that the cost differentials given over the history of the project were due to the fact that they were only estimates. McMullen also stated that the repair should last five years and at that time, the road would be reassessed for any subsequent work. McMullen indicated that 1½ to 2 inches was removed from the surface and any deviations to that depth Public Works Committee Meeting - September 22, 1997 Page 3 would have been removed. Mr. Dibb requested clarification on why patching was being performed three weeks after the job was to be completed. Mr. McMullen reported that patching is necessary due to the milling process which can cause deviations in the road. Mr. Dibb questioned Supt. Loughney on milling cost ($40,000) and if a traffic count was performed on Parker Drive (no) and Loomis Road (yes). Loughney indicated that a count was done on Loomis because estimates could not be substantiated. Mr. Dibb asked, on behalf of the concerned residents, for Committee members to walk the site in question to see first-hand the completed project. Supt. Loughney, would like to see how the job will hold up until final judgment is made on the road. Ald. Pionek wanted clarification of the exact problems the residents have with the road. The issues were, washboard effect, pot holes and loose gravel. Motion: Ald. Pionek moved to defer this matter until a site visit has been completed. Seconded by Chairman D’Acquisto. Vote 2-0, carried by all. Discussion continued on who would participate in the site visit. Ald. D’Acquisto, Supt. Loughney, Sean McMullen, along with Joe Dibb who will coordinate with the residents. NEW BUSINESS 1. Review Road and Parking Lot Paving Policy: Ald. Pionek discussed timing issues with regard to the developers ability to pave roads and parking lots taking into consideration weather concerns. According to Supt. John Loughney, the paving ordinance states that st November 1 is the cut-off date for paving, unless John grants special dispensation. He does not want City plows on unpaved streets. Chairman D’Acquisto discussed the difference between roads and parking lots with regard to jurisdiction on each. D’Acquisto believes that roads and roadways should be under the jurisdiction of the Highway Superintendent. However, with parking lots, the Public Works Committee can and should have some flexibility. Mike Campbell gave a different spin on how and when paving occurs within Waukesha. Waukesha does not pave a subdivision until 80% of the homes are built. However, sidewalks are put in. Upon reaching the 80% level of occupancy, the roads are closed for approximately two weeks and the roads, curb and gutter are put into place. This is a “developer-friendly” process, whereby allowing the developer to begin construction on a subdivision much quicker. The down-side is that the residents would be inconvenienced to complete the roads. 2. Review Request for Mountable Curbs: Mr. Alvey presented his position on behalf of a potential customer. Supt. Loughney has met with Mr. Alvey regarding this issue. Vehicles with a low-rise have difficulty negotiating curbs. Mr. Alvey suggested a standard driveway cutout to replace the curb and provided a copy of the specifications used by New Berlin. Chairman D’Acquisto is unsure as to who has jurisdiction regarding this situation. D’Acquisto will research to determine where the scope of this Committee begins/ends and will also talk with the homeowners association in the subdivision in question, to obtain input from them on the matter. Motion: Ald. Pionek moved to defer until additional information can be obtained. Seconded, Chairman D’Acquisto. Vote 2-0, carried by all. 3. Review Grading, Storm Sewer, etc...Rozman True Value: Mayor had item removed from agenda due to size of parcel being under five acres (parcel is 2 acres). According to policy, parcels under 5 acres can be reviewed by staff and plans are not needed to be submitted to Committee for approval. Discussion continued regarding this issue. Ald. Pionek would like to see where this policy is actually written down. Chairman D’Acquisto was aware of this policy from a predecessor. Research of the origin of the policy needs to be performed. 4. Review Grading, Storm Sewer, etc...Muskego Norway School District - Middle School: Mike Campbell has reviewed the plan. A letter dated September 19, 1997 (attachment NB#4). The main issues were that curb and gutter being added to entrances to the Middle School site along the accel/decel lanes and the drainage basin discharging. A water quality pond is being Public Works Committee Meeting - September 22, 1997 Page 4 developed to handle the runoff. Chairman D’Acquisto inquired about the width of the water quality pond (20 feet wide). Ald. Slocomb is concerned that the drainage solutions will not be adequate to handle a large amount of rainfall. Discussion continued regarding how calculations are formulated for the size of pipe used, amount of acres in question and land use after completion of project (lawn/natural prairie) and future plans for the land (i.e. baseball diamond placement). Motion: Ald. Pionek moved to defer until full plan is provided with modifications specified. Once received, Committee will go to special session to review/approve plan. Seconded, Chairman D’Acquisto. Vote 2-0, carried by all. Discussion continued on exact outstanding issues requiring clarification: Curb and gutter, grading limits, sediment capture at water quality pond, contours shown at water quality pond and center alignment fitting, and south side drainage into park needs to be brought around to water quality pond. Turnaround time was discussed with the two areas holding up forward progress being Public Works Committee and Public Utilities (sewer and water plan). 5. Review Driveway Culvert Policy: Ald Pionek provided a copy of the current city of Muskego Ordinance 18.47(4). Ald. Pionek would like to see clarification on the wording with regard to who is responsible for payment when a storm sewer installed is greater than those which are necessary to serve tributary drainage areas lying outside of the proposed subdivision. Chairman D’Acquisto recommends that Ald. Pionek send a letter from this Committee detailing his concerns to the City Attorney for a formal reply. Discussion continued regarding who would pay for up-sized drainage. 6. Discuss Little Muskego Lake Drawdown: Ken Fries sent a letter requesting a 20-inch drawdown of Little Muskego Lake for this fall. The drawdown would cover a two-week period. The rationale for this process is for potential flooding and shoreline protection. Since the level is below 24-inches, no additional permits are required from the DNR. Ald. Slocomb will act as a liaison between parties. Motion: Chairman D’Acquisto moves to commence with the 20- inch drawdown on or around October 15, 1997. Seconded, Ald. Pionek. Vote 2-0, carried by all. HIGHWAY SUPERINTENDENT’S REPORT: Supt. Loughney is looking for advice regarding employee abuse of sick time. Chairman D’Acquisto recommends that Loughney begin documentation and notifying employee of his doubts regarding sick time used vs. sick time necessary. Ald. Pionek related that he was aware of a similar situation where the supervisor made a visit to the individuals home to see if the employee was truly at home and ill. ADJOURNMENT: Ald. Pionek moved to adjourn, seconded by Chairman D’Acquisto. Vote 2-0, carried by all. Time: 12:07 AM. Respectfully submitted, Linda Gulgowski Recording Secretary