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Public Works Committee - MINUTES - 3/24/1997CORRECTED PUBLIC WORKS CONNITTEE - CITY OF NUSKEGO 0 MINUTES OF NKETING HELD MONDAY, MARCH, 24, 1997 - The meeting was called to order at 7:OO p.m. by Alderman Suhr Also present were Committee members Pionek and D'Acquisto (arrived at 9:35 p.m. and assumed Chair), Mayor DeAngelis, Aldermen Rasmussen and Salentine (arrived 9:30 p.m.), Public Works Superintendent Loughney, Grant Administrator Mark Paulat, Mike Campbell and Sean McMullen (Ruekert & Mielke), and those per the attached list. The Committee noted that the meeting was posted in accordance with the Open Meeting Law. The Committee reviewed minutes of previous meeting. Mike Campbell updated the Committee on the status of Lannon Drive turn lane. Restoration remains to be completed. Resolution as to liquidated damages has been agreed to by contractor. Mike Campbell updated the Committee on the status of Deer Creek Subdivision. Grade certification for swale near Bridgeport Way has been received. Ald. Suhr stated there is an existing problem at end of swale that still needs to be taken care of. c Mike Campbell updated the Committee on the status of Holz Drive road project. Utilities work has been bid out. Determination needs to be made if some of the road work will be non-assessable. Plans and bid costs involved with the project were reviewed. The Committee discussed complaint received by Superintendent Loughney from Mike Saddy concerning drainage from Muskego Regency. Superintendent Loughney advised that there appears to be erosion control problems also, which have been referred to Tom Chiconas. Ald. D'Acquisto will follow-up with Tom Chiconas on Tuesday, 3/25/97 and have him report to the Committee in memo form. Mike Campbell updated the Committee on the status of Moorland Road extension, He advised that the County is aware of City of Muskego concerns regarding the traffic signals at the intersection of Moorland Road and Hwy. IL', and has made changes to accommodate the City's concerns to the extent possible. Ald. Pionek suggested that an answer be solicited from Waukesha County as to their plans for the speed limit on Hw. 'L' when Moorland Road extension is completed. The Committee reviewed status of Groveway Lane ditching permit. Mark Paulat made a presentation to the Committee as to the scope of the project. 0 0 PUBLIC WORKS COMMITTEE - PAGE 2 MARCH 24, 1997 Mark Paulat updated the Committee on the status of the boat ramp on Big Muskego Lake. There is a slight change in the location of the ramp, and Mark Paulat shared information regarding the ramp design. The project is scheduled to start this week. The Committee deferred action on the backyard flooding concern of Mr. Doll until Ald. Pionek and Superintendent Loughney have made grade determination, as weather permits. Item will appear on April Public Works Committee meeting agenda. The Committee discussed the status of Loomis Drive reconstruction with Joe Dibb. Mr. Dibb voiced concern with estimate for road rebuilding which was received from Ruekert & Mielke. Sean McMullen explained increased cost estimate figures. Ald. Pionek moved to proceed with Loomis Drive road rebuilding with revised cost estimate in the amount of $300,000.00, and to proceed with plans and specs and to bid out the project pending approval of the Common Council. Seconded by Ald. Suhr, motion carried 2-O. The Committee discussed the removal and installation of a fuel tank at the Municipal Garage. Superintendent Loughney advised the Ruekert & Mielke is working on specifications. Robert Skatrud of Ruekert & Mielke is doing research, with a meeting to be scheduled in the near future for all departments who have concerns ie., Parks Department, Police Department. Superintendent Loughney explained the federally mandated requirements for alternative-fueled vehicles which may affect the City in the near future. The Committee was updated regarding the asphalt paving specifications by Sean McMullen. 1997 asphalt paving documents were reviewed. Ald. Suhr moved that the 1997 Road Improvement Program be advertised for bid. Seconded by Ald. Pionek, motion carried 3-O. Superintendent Loughney advised that the dam on Little Muskego Lake was opened and at 4:30 p.m. March, 24, 1997 was 1 ft. below the spillway. Dam has been closed enough to maintain this level. Ald. Suhr requested that discussion of drainage concern on Spring Drive (Hetzel) be removed from the agenda, and that item not be carried forward on future agendas. The Committee agreed. Superintendent Loughney advised that Gary Evans of Waukesha County has advised that the planning for the widening of Janesville Road is in the very preliminary stages. The Committee discussed status of Public Works Garage and stone repair. The $117.00 overage on bill from Holton Brothers Inc. PUBLIC WORKS COMMITTEE - PAGE 3 MARCH 24, 1997 Contractors will be deducted from monies being held for F. C. Price final payment. The Committee discussed the Holz Drive Dredging Project with Mr. Stewart. Mr. Stewart explained that homeowners in the neighborhood of Holz Drive had undertaken a dredging project in a channel to Big Muskego Lake. A portion of this dredging project abutted a City-owned parcel of land. The homeowners are requesting payment in the amount of $1,044.00 to cover the cost of the dredging in front of this City-owned parcel. Ald. Pionek moved to defer. Seconded by Ald. Suhr, motion carried 2-O. Mr. Ken Nelson, Rust Environmental engineer, gave presentation as to the Freedom Square Stormwater Management Practice (East Pond Component). The Committee reviewed bids for the Freedom Square Stormsewer Reroute and Outlet Structure as follows: Contract Alt. #1 Total Rawson Contractors $37,888.00 $25,000.00 $62,888.00 Eces Services $45,260.00 $ 8,250.OO $53,510.00 Major Underground $53,109.00 $17,510.00 $70,619.00 The Committee discussed variables that were solicited in bid documents, and difficulty in comparing bids because of these variables. Ald. Suhr moved to accept bid from Rawson Contractors, the apparent low bidder, subject to verification of pipe size and type, and further engineering review, as the Eces Services bid was rejected due to being unresponsive. Seconded by Ald. Pionek, motion carried 3-O. The Committee discussed request from property owner for a guardrail on Hillendale Drive. Superintendent Loughney advised that large boulders would be allowed in this location provided that they are placed off the road right-of-way. Ald. Suhr moved to defer action. Seconded by Ald. Pionek, motion carried 2-O. The Committee discussed camp time side agreement with Public Works/Utilities personnel. The Mayor explained procedure for banking of camp time. Issue of banking camp time on a day-to-day basis vs. biweekly pay period was explained. Superintendent Loughney expressed concern with possibility of banking more than 60 hours of camp time and his concern about an agreement being reached without his being consulted. Superintendent Loughney gave brief history of camp time use by employees in his department, and his desire to continue to bank camp time on a day-to-day basis. Ald. D'Acquisto suggested that l PUBLIC WORKS COMMITTEE - PAGE 4 MARCH 24, 1997 Superintendent Loughney confer with Finance Director Dawn Gunderson regarding this matter. Aid. Suhr moved to defer matter to the Finance Committee for further discussion. Seconded by Aid. Pionek, motion carried 3-O. The Committee reviewed quote from Myers Tire Supply for tire changer in the amount of $7,000.00. Ald. Suhr moved for acceptance of quote for tire changer from Myers Tire Supply in the amount of $7,000.00. Seconded by Ald. Pionek, motion carried 3-O. Ald. Salentine addressed the Committee on concerns regarding Linnie Lac dam condition and the possibility of the State of Wisconsin pursuing abandonment procedures. She explained that ownership of the dam is an issue. Mayor DeAngelis updated the Committee on the DNR's stand on the issue, and their feeling that the dam is in need of repair. His conversations with the City of New Berlin have indicated that the City of New Berlin is not interested in owning the dam. Ald. D'Acquisto further explained that the dam is not in danger of collapse. Mayor DeAngelis stated that he felt the matter would move forward in a timely manner. Mr. Roger Hauk, a representative of Berg development, addressed the Committee on a development near the intersection of Janesville Road and Racine Avenue. Mr. Hauk explained the plans for the development. Mr. Les Rebernick, an adjacent property owner, shared a video describing his drainage concern on his property due to the proposed Berg development. Mr. Hauk assured the Committee that property would be graded to alleviate drainage concerns. Ald. Pionek moved to defer. Seconded by Ald. Suhr, motion carried 3-O. Superintendent Loughney advised that numerous calls have been received regarding sand that has been gathered by residents from the roadways. Residents may dispose of this material at the City Garage. Street sweeping will begin April 1, 1997. Ald. Suhr acknowledged this meeting as being his last and thanked the Committee. Ald. D'Acquisto expressed the Committee's appreciation for his efforts. Ald. Suhr moved to adjourn at lo:55 p.m. Seconded by Ald. Pionek, motion carried 3-O. Superintendent 0 SIGN-IN SEEET FOR CITY MEETINGS PLEASE PRINT YOUR NAM2 ANI2 AGENDA ITEM BELOW. THANK YOU. Meeting: Date: a