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Public Works Committee - MINUTES - 12/18/1995PUBLIC WORKS COMMITTEE - CITY OF MUSKEGO MINUTES OF MEETING HELD MONDAY, DECEMBER 18, 1995 The meeting was called to order at 7:30 P.M. by Chairman D'Acquisto. Also present were Committee Members Suhr and Misko, Mayor De Angelis, Ald. Salentine, Ald. Sanders, Public Works Superintendent John Loughney, City Engineer Michael Campbell (Ruekert & Mielke) and those per the attached list. The meeting was posted on December 15, 1995, in accordance with the Open Meeting Law. There was nothing new to discuss under Urban/Rural Drainage. Mr. Clark Tabbert and Dean Olson, representing Premier Development, appeared before the Committee to discuss drainage concerns on Spinnaker Lane. Privacy concerns arising from the height of the berm were also discussed. Mr. Tabbert informed the Committee that he would present further plans for addressing the drainage concerns at the January Public Works Committee meeting. The Committee further discussed Groveway Lane right-of-way. Mayor De Angelis reported that he was awaiting further information and review by the City Attorney. The Committee deferred action until the January Public Works Committee meeting. Correspondence from Ruekert and Mielke, dated December 12, 1995, was also reviewed by the Committee. A discussion was held on the Big Muskego Lake Dam Shocker. Engineer Michael Campbell presented a topographic mapping of the Big Muskego Lake Dam area and the Committee determined that additional information was needed, including DNR input, the utilization of the shocker at other sites, and liability concerns. The Committee further reviewed the proposed policy for Drug and Alcohol testing. Ald. Misko moved to recommend adoption of the following policy, with clarification that the work week runs from Monday thru Friday and that overtime does not count towards suspension time. All suspensions are without pay. Alcohol Employee testing positive for alcohol between .02 -.039 on a random or reasonable suspicion test will result in a suspension for the remainder of the shift, plus the next day without pay. Employee testing positive for alcohol at or above .04 on either a random or reasonable suspicion alcohol test will result in a five (5) day suspension without pay for first offense, ten (10) day suspension for second offense without pay, and then discharge for any subsequent offense. The first alcohol related offense will count against an employee's record for eighteen (18) months while a second offense will be on the employee's record for thirty-six (36) months. PUBLIC WORKS COMMITTEE - PAGE 2 DECEMBER 18, 1995 Controlled Substances Employee testing positive for controlled substance on any test will result in a fifteen (15) day suspension or discharge without pay for the first offense, with automatic discharge for second offense. Refusal Employee refusing to test or is not cooperative with the testing process will result in a fifteen (15) day suspension without pay, with the second refusal resulting in termination (Lifetime prohibition). Seconded by Ald. Suhr, motion carried 3-O. Mr. Mark Paulat, Grant Administrator, appeared before the Committee to discuss Stormwater Management, RFP. Mark reported that the cost of the project is estimated to be $92,000; with the DNR portion being $58,000, the City's portion being $24,000, and Lake Denoon Association's share to be $10,000. Mr. Mark Paulat, Grant Administrator, Mr. Ray Christenson and Mike Corcoran (Lake Denoon Association) appeared before the Committee to discuss Lake Denoon's involvement in the Stormwater Plan. Mark reported that up to $10,000 in DNR grants are available for development of a Lake Denoon Stormwater Management Plan. He also discussed the possibility of utilizing the same consultants for both the Priority Watershed and Lake Denoon Stormwater Management Plans. Mr. Christenson reported that the Lake Denoon Association is willing to contribute a 25% share towards the Plan. Ald. Misko moved to recommend appropriation of no more than $1,250 (50% cost share) from the City's Contingency subject to the Lake Denoon Association assuming responsibility for the remaining 50% ($1,250) of their 25% total share. Seconded by Ald. Suhr, motion carried 3-o. Mr. Paulat also discussed with the Committee Stormwater Management Guide & Ordinance. Mr. Mark Paulat discussed with the Committee a request received for use of Little Muskego Access #2 for Jewel Crest Dredging Project and to discuss road bond requirement for the proposed project. Problems with establishing road bond requirements were discussed in noting that two haulers were involved. The Committee discussed need for clarification as to which route each of the haulers would be taking. Aid; Misko moved to require a $25,000 road bond, with any adjustments to be made at the January 9, 1995, Common Council meeting. Seconded by Ald. Suhr, motion carried 3-O. supt. John Loughney discussed with the Committee drainage along the east side of Lannon Drive, south of Highway L (Janesville Road) and concerns about whether a portion of the ditching costs PUBLIC WORKS COMMITTEE - PAGE 3 DECEMBER 18, 1995 should be assumed by the Public Works Department versus the Parks Department as a consequence of the construction of a bike path. The Committee directed the City Engineers to obtain a breakdown as to extent of ditching work which will be required, exclusive of the bike path construction. Mayor De Angelis discussed with the Committee the requests received for more lighting at the intersection of CTH Y (Racine Avenue) and CTH L (Janesville Road). The Committee recommended that correspondence be directed to Waukesha County Department of Transportation to review the lighting situation. Ald. Salentine appeared before the Committee to discuss the MS1 commercial project on the corner of CTH Y (Racine Avenue) and CTH L (Janesville Road) and to review the City Engineer's correspondence of December 14, 1995, with City Engineer Michael Campbell. The Committee requests that Mayor De Angelis correspond with MS1 requesting that they respond to the concerns outlined in Ruekert & Mielke's December 14, 1995, correspondence prior to the January meeting, specifically regarding the concerns as to Pond #2, noting that emergency spillway overflow elevation and width was not surveyed, the outlet structure was 'not as-builted, and the top berm elevation of 803.0 was not realized in all locations. The Committee opened the following bids received for the Public Works patrol trucks: Jerry's Landscaping & Tree Service Co. $ 8,666.OO Superior Landscape Maintenance $ 5,ooo.oo Whitehouse Grading & Trenching $10,600.00 Robert J. Schaefer $ 9,255.oo Ald. Misko moved to accept high bid of $10,600.00 from Whitehouse Grading and Trenching. Seconded by Ald. Suhr, motion carried 3-O. Mr. Robert Gassert appeared before the Committee to discuss grading plans for Wilkinson Estates No. 1. Ald. Misko requested that the minutes reflect the lot elevations as shown on the grading plan as follows: Lot 11 (879.6), Lot 10 (881.2), Lot 9 (882.2) and Lot 8 (883.2). Ald. Suhr moved to approve grading plan with variances in grades on each lot to be submitted on a lot-to-lot basis to the Building Inspector, with the stipulation that building pads are constructed to elevations and that any and all changes would go through the standard amendment procedure. Seconded by Ald. Misko, After further discussion, Ald. Misko withdrew his second. Ald. Suhr amended motion to require the developer's agreement to address recertification, with recertification fees to be provided through a $l,OOO.OO cash deposit to be made by the Developer. Amended motion seconded by Ald. Misko, motion carried 3-O. The Committee reviewed the Deer Creek Subdivision exhibits which included the road profile at the south end of Parkland Drive. The Committee directed Premiere Development to work with City Engineer PUBLIC WORKS COMMITTEE - PAGE 4 DECEMBER 18, 1995 Michael Campbell in presenting additional plans for addressing concerns regarding road profile. supt. Loughney discussed with the Committee the road striping issue and use of paint type as well as problem with right turn arrow at Janesville Road and Tess Corners Drive. Ald. Suhr moved, at 12:15 P.M. to go into Closed Session pursuant to 919.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employe over which the governmental body has jurisdiction or exercises responsibility, more specifically 1996 labor negotiation. Seconded by Ald. Misko, motion carried 3-O. The Committee reconvened into Open Session at 12:59 P.M. for the purpose of adjournment. The meeting adjourned at 1:00 A.M. Respectfully submitted, Ald. Mark Suhr Secretary 0 /ca 0 SIGN-IN SHEET FOR CITY MEETINGS PLEASE PRINT YOUR NAME AND AGENDA ITEM BELOW. THANK YOU. NAME: ITEM