COMMITTEE OF THE WHOLE - MINUTES - 9/13/2007
COMMITTEE OF THE WHOLE – CITY OF MUSKEGO Approved 9/20/07
MINUTES OF MEETING HELD SEPTEMBER 13, 2007
Mayor Johnson called the meeting to order at 6:33 p.m. and led those present in the
Pledge of Allegiance.
ROLL CALL
Present: Mayor Johnson, Ald. Snead, Pavelko, Borgman, Werner, Schaefer, and
Fiedler. Ald. Melcher arrived at 7:25 PM. Department Heads/Other Staff present:
Finance Department Supervisor Mueller, Assessor Mecha, Police Chief Geiszler, Parks
and Recreation Director Anderson, Plan Director Muenkel and GIS Coordinator
Wisniewski, IS Director Sommers, City Engineer White, Public Works Superintendent
Delikat, Public Utilities Superintendent Kloskowski and Deputy Clerk Blenski.
Also present: Tess Corners Volunteer Fire Department: Jeff Verburgt,
Muskego Volunteer Fire Company: Andy Mack and Mike Kersky.
STATEMENT OF PUBLIC NOTICE
The Deputy Clerk stated that the meeting was noticed in accordance with the open
meeting law.
NEW BUSINESS
Presentation and Review of Proposed 2008 Capital Budget Items
Mayor Johnson commended City Administrator Sheiffer and Finance Department
Supervisor Mueller for their work preparing and organizing all of the budget documents.
The Committee determined that it would review all the capital expenditure requests prior
to making any decisions on specific items.
Ms. Mueller reviewed a draft summary of the 2008 capital expenditure requests and
funding sources as attached. She stated that future capital requests for 2009 through
2012 will be discussed at a later date if the Council proceeds to adopt a five-year capital
plan. The City’s first capital plan was adopted in 2002 and later revised to include the
years 2003 through 2007. Ms. Mueller noted that the items to be funded by Capital
Borrowing total $1,944,160 with $1,136,310 available. An additional $807,850 would
have to be borrowed or funded from other sources if all of those items are approved.
Mayor Johnson reviewed the City’s existing Purchasing Policy, which requires that
budgeted items over $25,000 be reviewed and approved by the Finance Committee and
Common Council. The City Administrator alone can approve budgeted items between
$15,000 and $25,000.
Committee of the Whole Page 2
September 13, 2007
The following Department Heads presented their requests:
ASSESSOR
Project/Item Cost Comment
Replacement Copier $5,000
Replacement of existing
equipment that is 10 years old.
POLICE DEPARTMENT
Project/Item Cost Comment
Vehicle Replacement $76,291
Agreeable to Mayor’s request that
$24,000 be removed for one
vehicle.
Uninterrupted Power Source (UPS) $10,000
Could be postponed to 2009.
Seven Radar Units $15,000
Replacement of existing
equipment that is 7 years old.
Department’s main concern for
2008.
Impound Storage Building - will be $120,000
Both Dept. Heads agree to
done in conjunction with DPW
postpone to 2009.
CABLE TV (Presented by Craig Anderson)
Project/Item Cost Comment
Two Studio Cameras $10,000
Replacement of old, existing
equipment.
Was in last 5-Year Plan and
moved several times.
Only request for next 5 years.
PLAN DEPARTMENT
Project/Item Cost Comment
Planning/GIS Server Replacement $8,500
Current server is 6 years old and
in disrepair and not being used.
Replacement critical to
department applications.
Other City servers on 6-year
replacement schedule.
Truck Replacement (for $12,000
Replacement of 1989 vehicle in
Conservation)
degraded condition.
Global Positioning System (GPS) $8,400
Will be utilized by several other
departments as noted by the
Public Works and Public Utilities
Superintendents present.
Support also expressed by City
Engineer and Jeff Verburgt of
TCVFD.
Committee of the Whole Page 3
September 13, 2007
Janesville Road Reconstruction $54,000
Funding committed in 2008 for
consultant (PDI) to do
streetscape design.
$50,000 needed in 2009 for
streetscape construction plans.
$4,000,000 preliminary estimate
for 2009 for burying utilities.
Mayor Johnson noted that funding sources would be reviewed for the $4,050,000 that
may be needed for 2009. He prefers that the City not borrow the entire amount needed.
INFORMATION SYSTEMS
Project/Item Cost Comment
Server Replacement $23,579
Industry standard for replacement
is 3-5 years.
Servers to be replaced (Internet,
Building, and Recreation) are
older than industry standard.
Recreation server could be
postponed to 2009.
Firewall Replacement $6.941
Will no longer get updates or
support in 2008.
Have experienced problems with
existing firewalls.
Switch Replacement $11,500
Completion of project began in
2006. Public Works, Library and
City Hall lower level to be done in
2008.
Website Upgrade $29,525
Complete overhaul of current
website developed in 1996.
New website will be easier to use,
navigate, update and grow with
new technology.
Mayor requested.
Priority item recommended by
study that was done.
CITY ENGINEER
Project/Item Cost Comment
2008 Road Program $585,000
Budget amount same as in 2007
Roads included in 2008 program:
Martin, Lentini, College, Ryan,
Bluhm and Restful
Future asphalt costs unknown.
Budgeted amount includes funds
for cost increase and
contingencies.
Committee of the Whole Page 4
September 13, 2007
DEPARTMENT OF PUBLIC WORKS
Project/Item Cost Comment
Urban and Rural Drainage $60,000
$10,000 in Operating and
$50,000 in Stormwater Funds
Vehicle Replacement (Plow Truck) $128,400
Mayor recommends removal.
Dept. Head noted that if truck not
replaced in 2008, it would be
needed in 2009.
Maintenance costs may increase
if replacement of truck is moved
to 2009.
Mini Excavator $25,000 - ½ total
Equipment will be shared by
cost
DPW and Utilities.
Roadside Mower $65,000
Replacement of 1995 mower to
cut roadside grass.
STORMWATER PROJECTS (Presented by City Engineer White)
Project/Item Cost Comment
Tess Corners Creek Channel $200,000
Engineering started. Plans to be
done by year end.
Construction cost is an estimate;
scope of work not known.
Dry Basin Retrofit Industrial Park $340,000
Feasibility of detention pond in
the Industrial Park being
reviewed by Ruekert & Mielke
2008 amount for detail design
and land acquisition only.
Estimated construction cost-
$1,000,000.
Mayor has concern if the value of
any proposed Industrial Park
expansion will warrant doing the
project.
Part of Ruekert & Mielke’s
research is to determine funding
alternatives.
Pilak Creek Drainage - North of $40,000
Cost is an estimate for
Woods Road
stabilization work.
NR216 Compliance $110,000
Compliance/modeling and permit
work for the MS4 NR216 permit.
PARKS AND RECREATION
Project/Item Cost Comment
Kubota Tractor Winter Package $11,594
Equipment will allow current
Kubota to be used in winter and
provide a second means for snow
removal.
Committee of the Whole Page 5
September 13, 2007
PARK DEDICATION (Presented by Craig Anderson)
Project/Item Cost Comment
Park Arthur $30,000
Design, engineering, permitting.
Town Hall $23,500
Landscaping and window and
front door replacement.
Moorland Park $19,600
Electricity, water fountain, camera
Parks & Recreation Board
reviewing future of skateboard
park.
Horn Field $18,000
Baseball field restoration
Cost sharing with field users
anticipated.
Idle Isle $3,000
Curb for beach.
Trails $31,410
Trail construction along Hwy. 36.
Quietwood connector trail to
Janesville Road.
Kurth Park $5,000
Grade, seed, mulch, plantings.
DPW to do work.
Was on list for past 3 to 4 years.
UTILITIES
Superintendent Klowskowski noted that the capital items/projects for the utilities are not
funded by tax dollars; they are supported by the water and sewer utilities.
Project/Item Cost Comment
Water Utility - Meters $100,000
Same amount budgeted every
year for new meters and
replacements.
Funds budgeted in 2007 will not
be used.
Water Utility - Truck Replacement $37,500 ½ total
Replacement of confined space
cost
truck, which is required.
Existing equipment not reliable
Water Utility - Lakewood Meadows $150,000
Well conversion to municipal
Conversion
water.
Funds needed in 2008 dependent
on future development.
Water Utility - Pumping Station and $2,400,000
Larger station needed
Reservoir - Well #13
Iron levels require filtration, which
increased cost substantially
Water Utility - Elevated Storage $500,000
Waiting for future development on
(Moorland Road)
Moorland Road.
May be eligible for TIF
Will not be done in 2008.
Water Utility - Mini Excavator $12,500 - ¼ total
Equipment will be shared by
cost
DPW and Utilities.
Committee of the Whole Page 6
September 13, 2007
Sewer Utility - Truck Replacement $37,500 ½ total
Replacement of confined space
cost
truck.
$20,000
Sewer camera truck upgrade to
utilize DVDs and use GIS system.
Sewer Utility - Oversizing Land $40,000
Belle Chasse
Purchase
Sewer Utility - Rain Gauges and $103,500
State and MMSD requesting.
Flow Monitors
MMSD may pay for.
Sewer Utility - Mini Excavator $12,500 ¼ total
Equipment will be shared by
cost
DPW and Utilities.
TESS CORNERS VOLUNTEER FIRE DEPARTMENT (Presented by Jeff Verburgt)
Project/Item Cost Comment
SCBA Upgrade $182,000
Upgrade the department’s
existing units, which will be 12
years old.
New standards require
replacement.
Arial Quint $621,160
Will be needed for expansion of
Moorland Road corridor as
building heights exceed 2 stories
Truck would compliment existing
equipment of both departments.
Mayor noted the fire study
recommended that TCVFD give a
pumper to MVFC and asked for a
response from Mr. Verburgt,
which was no. Mr. Verburgt
stated that the recommendation
would be a temporary fix and not
meet the needs of either
department.
911 Dispatch Center $185,000
Mayor believes this is a priority
Hardware/Software (Both
for 2008.
Departments)
Committee of the Whole Page 7
September 13, 2007
MUSKEGO VOLUNTEER FIRE COMPANY
(Presented by Andy Mack)
Project/Item Cost Comment
Pumper Replacement $362,000
Obtained 3 bids. Marion is
preference.
Would become a front-line
engine. Freightliner would
become a backup engine.
Currently there is no backup
pumper.
Out of the three requests, this
one is priority.
Replace Roof - Station #1 $70,000
Could be moved to 2009.
Tanker 1293 Replacement $350,000
Could potentially be moved to
2009.
The fire department representatives clarified that Muskego has two pumpers and Tess
Corners has two pumpers with two that are backup and not used often because they
are manual.
ADJOURNMENT
Ald. Snead moved to adjourn at 9:40 PM. Seconded by Ald. Fiedler, motion carried.
Jill Blenski, CMC
Deputy Clerk