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COMMITTEE OF THE WHOLE - MINUTES - 2/22/2007 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO APPROVED 3/15/07 MINUTES OF MEETING HELD THURSDAY, FEBRUARY 22, 2007 Mayor John Johnson called the meeting to order at 6:30 PM and led those present in the Pledge of Allegiance. ROLL CALL Present: Mayor Johnson, City Administrator Sheiffer, Ald. Borgman, Ald. Madden, Ald. Schaefer, Ald. Snead, Ald. Buckmaster and Ald. Melcher. Also present were those listed on the attached sheet. Excused: Ald. Salentine STATEMENT OF PUBLIC NOTICE City Administrator Sheiffer stated that the meeting was noticed in accordance with the opening meeting law. APPROVAL OF AGENDA REVIEW MINUTES OF PREVIOUS MEETING Ald. Madden moved to approve the minutes of January 18, 2007, seconded by Ald. Snead, motion carried. NEW BUSINESS – Discuss Sewer and Water Facilities Plan – Joseph Eberle (Ruekert & Mielke) Joseph Eberle introduced Mr. Michael Campbell who would be reviewing the Sanitary Sewer System Facilities Plan and Mr. Steve Schultz who would be reviewing the Water Facilities Plan. Mr. Campbell distributed maps noting that this is just a draft document and is not meant for publication. He explained that it has taken over two years to provide this draft as they are doing this in sync with MMSD’s plan, as both have to mesh. He explained this plan is very important for developing public works infrastructure and providing for an orderly development of a community. He pointed out the existing sanitary sewer service area and a possible future sewer service area if and when the entire community is developed, as well as gravity flows. He stated that the present system is in very good condition and has been well maintained by the City’s Utility Department. Future Land Use plans were also discussed as defined by the Southeastern Wisconsin Regional Planning Commission. He explained the concept that the cost of expansion would be covered by new growth. He pointed out three internal alternatives for what would have to be done if there would be utility extensions to the City of New Berlin. Another alternative would be to service the Mill Valley area only. Presently, there is only one external connection to MMSD. If the whole community was developed, there are three possibilities for external connections: 1.) All flows conveyed to the existing connection, 2) All flows conveyed either south or north; or 3) Split the flows with the south side of the city going to the proposed Ryan Creek Interceptor and the north side flowing to Committee Of The Whole Minutes – February 22, 2007 Page 2 the existing connection. MMSD has dropped the Ryan Creek Interceptor proposal and is now looking into a smaller pump force main that would be very beneficial to the City of Muskego. It is important that MMSD be encouraged to keep this project in their future planning. Intergovernmental agreements would need to be entered into with the abutting communities. Mr. Schultz from Ruekert & Mielke discussed the Water Facilities Plan. The City of Muskego has wells and water facilities. There are two main groups governing public water in the State of Wisconsin. The DNR governs water quality, system design and how you operate and manage the system. The Public Service Commission determines rates and governs level of service to your customers. The Master Plan was started two years ago to assure quality service to this community along with adequate fire protection. With data received from SEWRPC and with the City’s zoning, estimates can be made to determine how many new homes will be built, how many new acres of industrial and acres of commercial and even planned public facilities. They break the data down and compare it to how much water the average residential, industrial, commercial, and public service use and come up with average flows. They also take into consideration peak flows and peak hour periods. Mr. Schultz advised that the City start looking at additional storage. Mr. Schultz also explained the ongoing monitoring of the well located in the Stoneridge Landfill to assure it does not become contaminated. Discuss Sewer and Water Extension to the City of New Berlin Mr. Schultz reviewed the proposed Mill Valley development and if it would develop, the infra- structure required. The options depend on how development occurs, timing and costs. He advised that if the City of Muskego and City of New Berlin would share costs for this area, it would be cost effective for both communities. SEWRPC is looking at water regionally. Ald. Melcher questioned the groundwater condition in this area. Mr. Schultz advised there is a tremendous amount of water in that area. The committee recessed at 7:45 PM. The committee reconvened at 8:04 PM Review Network Assessment Report – Joseph Sommers, Information Systems Director Joseph Sommers appeared before the committee to come up with ways to implement the Network Assessment Report presented at the last meeting. Joe distributed a report with CSEI network assessment recommendations along with his comments (attached). Craig Anderson, Parks & Recreation Director, and Jeff Muenkel, Plan Director, discussed their website use for their programs dealing with recreation programs and mapping issues. Mayor Johnson expressed the need to be user friendly and felt this needs to be addressed for the next budget. Several aldermen commented that there are various areas of the City’s website that need updating. Department heads will draft suggestions to be presented to the council at a future date. Ald. Buckmaster felt that a Disaster Recovery system be discussed with all departments and then recommendations brought back to the Council. Joe advised that he works with department heads on a regular basis prior to the budget process. Committee Of The Whole Minutes – February 22, 2007 Page 3 Final Projects for 2007 Road Program Ald. Buckmaster, Chairman of the Public Works Committee, requested this item be put on this agenda. He explained that during the 2007 budget process, the Committee Of The Whole approved a public works department item for the Industrial Park pertaining to installing a turn lane at the intersection of Mercury & Apollo. The Public Works Superintendent is now recommending that this item be removed and the 2007 Road Program be revised according to need. The Public Works Committee had no problem with this request but felt that since approval had been given by the Committee Of The Whole, it should be their decision. After considerable discussion, Ald. Madden recommended that this item be sent back to the Public Works Committee for their review when the new City Engineer is on staff. COMMUNICATIONS AND MISCELLANEOUS BUSINESS – None Ald. Borgman moved to adjourn at 10:16 PM. Seconded by Ald. Melcher, motion carried unanimously. Respectfully submitted, Cathie M. Anderson Transcribing Secretary