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COMMITTEE OF THE WHOLE - MINUTES - 12/11/2007 Approved 1/8/08 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO MINUTES OF MEETING HELD TUESDAY, DECEMBER 11, 2007 Mayor Johnson called the meeting to order at 6:37 p.m. and led those present in the Pledge of Allegiance. ROLL CALL Mayor Johnson, Ald. Snead, Ald. Borgman, Ald. Werner, Ald. Melcher, Ald. Fiedler and Ald. Schaefer. Ald. Pavelko arrived at 6:55 pm. Department Heads/Other Staff present: Finance Supervisor Sharon Mueller and Utilities Superintendent Scott Kloskowski. Also present were Tess Corners Volunteer Fire Department Chief, Skip Wojnowski, and citizen Suzi Link. STATEMENT OF PUBLIC NOTICE The secretary noted that the meeting had been noticed in accordance with the Open Meeting Law. APPROVAL OF AGENDA Mayor Johnson advised that he would take items out of order to accommodate those present. APPROVAL OF MINUTES Ald. Fiedler moved to approve the minutes of the meeting held November 27, 2007. Seconded by Ald. Snead, motion carried. NEW BUSINESS Review of Muskego Volunteer Fire Company Service Agreement for 2008 Mayor advised that he met with Mike Kersky, president of the Company, who requested a one- year contract. Mayor indicated that the committee had been provided with a draft timeline. Mayor also stated that the Company would like to be able to pay their bills instead of submitting to the City for payment. Ald. Werner is in favor of continuing the present practice of the City paying the bills. Ald. Snead stated she felt that the Company should be able to pay their bills as it is only for one year, it is in their contract and we review their report quarterly. Ald. Melcher and Ald. Fiedler voiced concern with the Company being able to handle reporting responsibilities. Ald. Borgman would like to give the Company an opportunity to handle their bills noting that we can always revert back to the City handling their books. Supervisor Mueller recommended that the Company submit monthly statements to the City for check and balances. Mayor is concerned with monies being put into their savings account. Suzi Link questioned the committee if the contract with the Company guarantees payment by the city if the Company defaults. She questioned the City’s role in paying the bills. Ald. Fiedler stated that, per the contract, the City would not be liable. Ald. Fiedler moved to recommend to Council the approval of the agreement with the Muskego Volunteer Fire Company Service Agreement, January 1, 2008 to December 31, 2008 with quarterly payments of $72,280.50. Seconded by Ald. Borgman, motion carried unanimously. Committee of the Whole December 11, 2007 Page2 Review of Tess Corners Volunteer Fire Department Service Agreement for 2008 Mayor advised that Tess Corners Volunteer Fire Department has requested a one-year contract instead of the present six-month contract. Ald. Fiedler moved to recommend to Council the approval of the agreement with Tess Corners Volunteer Department Service Agreement, January 1, 2008 to December 31, 2008, with quarterly payments of $39,393.75. Seconded by Ald. Werner, motion carried unanimously. Mayor explained that these agreements would be acted upon at the Common Council meeting and amendments can be made at Council regarding payment of bills. Review of Ambulance Service Agreement Mayor advised that this contract is identical to last year’s contract and this will go directly to Council. Review of Sewer and Water Utility Budgets Ald. Fiedler questioned billing methodology and Utility Superintendent Kloskowski explained the ordinance. The increase in operating expenditures for sewer and water for 2008 is approximately $127,000 (2%) for sewer and $129,000 (8%) for water. Utilities Superintendent Kloskowski advised that there is a rate case determination at the Public Service Committee. Finance Supervisor Mueller stated the rate case determination probably would not occur until the latter part of the first quarter of 2008, with new rates not going into effect until mid-year. This is due to a backlog at the PSC. Staff is recommending a zero rate increase in Water and Sewer residential user rates for the year ending 2008. Discuss Liability, Workers’ Comp., Property and Auto Physical Damage for 2008 Mayor and City Administrator are working on comparing two plans, the League of Wisconsin Municipalities and Cities Villages Mutual Insurance Company (CVMIC). Presently the City is with League of Wisconsin Municipalities. Mayor is proposing to extend agreement with League for a month to allow more time to evaluate. The committee had no objections. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Snead moved to adjourn at 7:29 pm. Seconded by Ald. Fiedler, motion carried unanimously. Respectfully submitted, Cathie M. Anderson Transcribing Secretary