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COMMITTEE OF THE WHOLE - MINUTES - 1/13/2005 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO A pproved 1-20-05 MINUTES OF MEETING HELD JANUARY 13, 2005 Audio Available Mayor Slocomb called the meeting to order at 7:02 P.M. Those present recited the Pledge of Allegiance. Roll call: Aldermen Salentine , Patterson, Buckmaster, Borgman, Melcher, Schroeder, Madden, Mayor Slocomb, Clerk-Treasurer Moyer, and Interim Plan Director Muenkel were present. Clerk-Treasurer Moyer stated that the meeting was noticed in accordance with the open meeting law. Alderman Schroeder moved for approval of the meeting minutes from November 11 and December 8, 2004. Alderman Buckmaster seconded, motion carried. Minutes from November 11 were changed to reflect excused absences for Alderman Melcher and Borgman. Alderman Schroeder moved to approve the agenda. Alderman Melcher seconded. Alderman Melcher suggested the agenda items each have a time frame in order to cover all of the agenda and not rush through items later in the meeting. Alderman Schroeder stated that there is a time limit for the meeting, which is 10:00 p.m., exclusive of budget time. Agenda approval offers the opportunity to move agenda items if needed. Alderman Patterson did not want to cut off a discussion because of a time limit for an agenda item. Alderman Schroeder suggested that agenda items not taken up, because of lack of time, be moved to the beginning of the agenda for the next meeting. No action was taken on the suggestions regarding the agenda. Motion carried to approve the agenda. TEEN ADVISORY BOARD NOMINATIONS - INTERVIEWS AND SELECTION (Ald. Schroeder) – Motion by Alderman Schroeder, seconded by Alderman Patterson to nominate Kerry Werner and Kaitlin Kroening for the Teen Advisory Board member positions. A roll call vote was taken, motion carried 7-0. Clerk-Treasurer Moyer administered the Oath of Office to the newly appointed members. Fred Washa and Don Skarda were recognized as the new adult at large members who began last year. UNFINISHED BUSINESS – Discussion, update and possible action may be taken on any or all of the following: 1. The following agenda items were combined for a discussion with the Muskego Historical Society. Unfinished Business: Discuss Status of Old Muskego Settlement Centre (Lease); Discuss Status of Old Muskego Settlement Centre (Renovation), and New Business: Discussion with Muskego Historical Society Regarding the Old Muskego Settlement Centre Lease (COW 9/04). Ron Peters, President of the Muskego Historical Society, was asked to explain the mission of the Society and explicit plans for the Settlement Centre. The members of the Muskego Historical Society present were Ron Peters, Agnes Posbrig, Richard Faust, Sue Rhode, Bill Latick, Jane Mundra , and John Spitzner. The following comments were made:  Ron Peters, explained that the mission of the Muskego Historical Society is the preservation of the artifacts pertinent to Muskego’s particular history, the dissemination of the information they have, and the preservation of records for anyone who is curious about the formation of the City, its growth, and history. Mr. Peters went on to explain that their numbers have decreased and funds have also decreased. Under the lease agreement, the Society has been responsible for maintenance and upkeep of the buildings. The Kearney log house is the latest building. The Wohlman building was finished this last year. They replaced a porch and the porch roof, repainted it, and stained the woodwork on the inside of the house. Current and future projects include: applying preservative and sealant to the two log buildings, estimate is $6,000; painting of the barn; revamping the tool shed; a major project is the machine shed. The Society has $11,000 in their general purpose fund. Special funds include $9,000 for a general store, $1,000 for the church, and $8,000 for towne hall. Funding sources have been garage sale proceeds held on weekends from April through September, approx. $3,000 to $4,000 annually (which are no longer held), Historic Days, approx. $1,000 to $1,500, Treasure the Holidays, approx. $600, and donations and membership dues. $21,000 has also been received from grant dollars for the Old Towne Hall project. The grant funds were paid to the City.  Mayor Slocomb, stated that the City did apply for historic structure status for Old Towne Hall in order to be included in the National Historic Register. The building was turned down because it was not unique and old enough. The building must now comply with the commercial building code. The City is hiring Independent Inspections to do a full commercial inspection of the Old Towne Hall within the next two weeks. The results will be available by mid-February. It is expected that within six to eight weeks after the results are known that most of the issues in the building will have been addressed. City funds appropriated to address the needs and/or issues should be adequate. Spring occupancy is the goal. Use of the building by the City and Society will be worked through over time.  Alderman Buckmaster, complimented and thanked the Society for their work. He expressed concern over the City funds spent for the Centre, which may take funding from other projects. The amount of funds spent have exceeded what the original estimates were for the Centre. He feels the public would like to keep the existing Centre, but the amount of public funds put into the Centre may warrant a professional maintenance program versus a volunteer organization with limited resources. The Centre is an investment that needs to be protected. He asked the Society Board to offer ideas and/or suggestions regarding the ongoing maintenance of the Centre.  Alderman Schroeder, expressed a concern regarding how the Society is going to achieve their goals and how the City will assist. He asked if additional grant dollars can be pursued for completion of projects/goals. As a taxpayer representative he wants to see how the Society is bringing in funds for projects/goals. He asked the Society to update and present a five-year plan at budget time this coming fall. Also, the latest financial statement should be presented at the same time.  Alderman Patterson, feels that the City appreciates the comfortable relationship with the Society over the years. The arrangement has been informal with the Society doing maintenance/projects on their own and with the City’s help. As City funding has increased, additional communication is needed to keep a comfort level between the City and the Society.  Alderman Salentine, stated that she also feels the City and the Society can work together. The reroofing project at Old Towne Hall was completed by the Public Works Department and is an example of cooperation between the City and the Society.  Alderman Melcher suggested that the Muskego-Norway High School woodworking shop be contacted for possible assistance with cabinets for the Centre. Also, he suggested using Eagle Scout candidates for projects at the Centre. A ten minute recess was taken before continuing on with the agenda. 2. Update on Proposed Development at Valley Sand & Gravel Site (Ald. Schroeder 1/04) – The Mayor reported that the CDA for New Berlin continues to meet. The CDA recommended that this site should continue to be pursued. Alderman Patterson asked if this proposed development could be used to pursue intergovernmental agreements between the City of Muskego and New Berlin. Alderman Schroeder was not in favor of tying the development to an intergovernmental agreement. Mayor stated that there are no City funds being expended on planning for this development at this time. Alderman Patterson is the Common Council liaison for this development and has attended New Berlin CDA meetings in the past and will attend in the future. Alderman Buckmaster suggested that the Committee of the Whole invite the developer, Sean McMullen, and Scott Kloskowski to the March meeting for an update. 3. Continued Review of Conservation Subdivision Ordinance (Common Council 3/04) – Alderman Melcher asked who is in charge of maintaining the outlots in a conservation subdivision. The Mayor stated that each conservation subdivision has a conservation management plan that is monitored by the City. The staff person responsible for reviewing compliance is Tom Zagar. Alderman Schroeder would like a conservation subdivision ordinance that is stricter than the current ordinance. The Common Council has control over conservation subdivisions through the zoning process. Interim Plan Director, Jeff Muenkel, stated that the conservation plan will be reviewed and amended with the Conservation Commission this year. At this time all proposed conservation subdivisions are reviewed with the conservation plan guidelines. Alderman Schroeder asked that when conservation subdivisions are being considered that the criteria used for qualifying that subdivision also be provided to the Common Council. NEW BUSINESS - Discussion, update and possible action may be taken on any or all of the following: 1. Discuss Removal of OHS Zoning from Property(s) on Durham Drive (Ald. Madden 1/05) – Interim Plan Director, Jeff Muenkel, stated that an area on Durham Drive just before the intersection of Schultz Lane and Durham Drive, then north about 700 feet, currently has a zoning classification of RS-2/OHS. Alderman Madden had been approached by three property owners regarding the rezoning of that area to RS-2, as are the majority of the adjacent properties. This area will be bypassed when the Durham Drive realignment is completed. This will probably not be considered a commercial area in the future. If this change moves forward, it will have to go to public hearing. At that time any concerns by property owners would be known before a decision is made and possibly change the zoning to accommodate the property owners in the area. Motion by Alderman Schroeder, second by Alderman Salentine to send this possible rezoning, taking the OHS out, to Common Council for a public hearing. Legal advice will be sought before the public hearing is noticed. The cost for a rezoning is $500. Alderman Schroeder wanted the property owners and not the City to pay for the cost to rezone the area. After further discussion regarding the fees, Alderman Schroeder rescinded the motion, Alderman Salentine rescinded the second. Motion by Alderman Madden, second by Alderman Salentine, to first get legal advice and upon the legal advice, if the legal advice is leaning towards what is being asked for, then it go to public hearing to get OHS cleaned up. The City will pay for the process and fee for legal advice. Jeff Muenkel stated that the whole zoning code is going to be redone this year, including the zoning map. Every parcel in the City will be reviewed during the process. He stated that many of these areas will be dealt with during the process. Alderman Madden rescinded the motion, and Alderman Salentine rescinded the second. The City will seek legal advice regarding this matter. 2. Discuss Offering Janesville Road Property to CDA for Redevelopment Purposes (Ald. Salentine 1/05) – Parcel no. 2198.991 is located on the north side of Janesville Road across from the Muskego Public Library. The CDA is requesting that the south side of this parcel, approximately 1.97 acres, be used by the CDA for development. Any sale of the property is subject to Common Council approval. The CDA would be handling the development of the property. The north side of the property will remain City owned for proposed storm water pond(s). Motion by Alderman Buckmaster, second by Alderman Borgman to accept the proposal from the CDA and pass this request on to the Common Council for consideration. Motion carried. Alderman Schroeder asked that the CDA communicate progress on a frequent basis. 3. Discuss Availability of Monies for a CDA Development Budget for Use of Land Acquisitions and Grant Matching (Ald Salentine 1/05) – Alderman Buckmaster suggested changing the percentages from landfill fees and then dedicate a certain amount of the funds for the CDA in order to keep the funding off of the tax levy. He would like to see non-tax levy funding in the future for the CDA. Alderman Schroeder would like to have the funds available before committing them for a purpose such as CDA. Borrowing for proposed development(s) could have an affect on the City’s financial statements depending on the term of the borrowing. Communications and Miscellaneous Business as Authorized by Law – The Committee of the Whole Meeting in February will include discussion regarding the Waterbugs Ski Team and the Proposed Idle Isle Building, and regulations for boathouses. Adjournment – Motion by Alderman Buckmaster, second by Alderman Salentine to adjourn at 10:15 p.m. Respectfully submitted, Janice Moyer, CMC, CMTW Clerk-Treasurer