COMMITTEE OF THE WHOLE MINUTES - 9/4/2003
COMMITTEE OF THE WHOLE – CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD SEPTEMBER 4, 2003
Mayor Slocomb called the meeting to order at 7:02 PM. Also present were Ald. Petfalski, Ald. Patterson,
Ald. Buckmaster, Ald. Damaske, Ald. Schroeder, Finance Director Dawn Gunderson, Plan Director Brian
Turk, Assistant Plan Director Dustin Wolff, GIS Coordinator Emily Champagne, Information Systems
Director Joe Sommers, Police Chief John Johnson, and those per the attached list. Ald. Salentine and
Ald. Madden were excused.
All in attendance recited the Pledge of Allegiance.
Mayor Slocomb noted the meeting was noticed in accordance with the Open Meeting Law.
Mayor Slocomb stated the Committee of the Whole budget minutes would be approved at the last Budget
Committee of the Whole meeting.
Unfinished Business – 2004 Capital Budget
A. Engineering
1. Muskego Channel Dredging –
B. Stormwater
1. North of Kelsy -
2. Tess Corners Cr. Channel (S. of Woods) -
Unfinished Business – 2004 Capital Budget deferred to the September 11, 2004 Committee of the Whole
meeting.
New Business - 2004 Capital Budget
Finance Director reviewed with the committee the detail being presented.
A. Planning Department – Planning Director Brian Turk presented the capital budget requests for his
department. Also present were Assistant Planner Dustin Wolff and GIS Coordinator Emily
Champagne to assist in presenting GIS requests.
1. ArcINFO License – The request is for $7,100.00 for ArcINFO License. There are 2 pieces of
software that make up ArcGIS, ArcINFO that is a management tool and ArcMAP that is a query
and analysis tool. Currently the Plan Department has one fixed base license, so only one person
can be doing upkeep at a time. There are three people that currently use GIS. In 2003 a GIS
Capital Land Records fee was established that developers pay. The fees are projected over the
next five years to pay for GIS Capital Budget requests. Ald. Patterson questioned updating once
every two weeks, once a month, or staggering shifts rather than spending $10,000.00 on license.
As part of the maintenance upgrades are received. It is expected to go on line by the end of the
year and be fully operational with a number of customized web sites for intranet departmental
use.
2. GIS Web Server – $7,700.00 is being requested to have a dedicated server for development and
deployment of Intranet and Internet based mapping services. Currently there is one server that
serves GIS, CAD data and ArcIMS the web-based browser. The GIS Coordinator has become
aware that ArcSDE (which has not been implement) and ArcIMS do not work together. In order
to take advantage of ArcSDE’s abilities it needs to be on a separate server than ArcIMS. An
ArcSDE and ArcIMS Fact Sheet was presented that broke down what each is, what the different
requirements are, why we need both, and why they should be on separate servers. If the current
server was changed to a dual processing server the license fee would go up from $3,000.00 to
$6,000.00 per year. In five years the City has gone from using a map from the seventy’s to a fully
implemented GIS map with weekly updates, providing data the City has not had before, and
updating Ortho photos. The need for GIS and GIS data will exponentially grow. The software will
not require additional staff. It will make the GIS Coordinator’s job easier. Someone should be
looking at the server periodically. Routine maintenance can be done on a daily bases. The GIS
budget has a line item for professional services that would cover additional help.
Committee of the Whole Page 2
Minutes of Meeting Held September 4, 2003
A. Planning Department Continued
3. Copier Shared with Building – Ald. Patterson questioned the type of equipment. The information
as to type and number of copies per minute will have to be gotten from the copier committee.
Ald. Patterson explained that a digitally connected digital copier/printer state bid is between
$7,485.00 and $5,471.00. Engineer/Building Director McMullen and Planning Director Turk
requested this item be moved to 2005.
B. Police Department – Police Chief John Johnson presented the Capital Budget requests for his
Department.
1. Police Vehicle Replacement - $107,804.00 is being requested to replace four vehicles and
equipment changeover. The replacement is funded through the operating levy. The mileage on
the vehicles at rotation is typically between 90,000 and 100,000. The one unmarked squad car
will have less. The Impala started popping transmission at 80,000 miles last year. Ald. Petfalski
spoke about the use of a decoy vehicle. Chief Johnson stated the trade in at auction is about
$4,500.00 to $6,000.00.
2. Sewer and Water to Range - $20,000.00 is the estimated cost to connect Range building to
sewer and water. This item has been carried over from previous years. Waukesha County
Technical College (WCTC) is putting a range building request in their 2004 Capital Budget. The
building would be used as classroom and bathroom facility. The community could also use the
building as a meeting center. WCTC has a need to use the range so the contract would have to
be changed. Ald. Petfalski asked about complaints from neighbors. There have been none
recently. Ald. Patterson questioned whether the school would be willing to pay for sewer and
water? Chief Johnson said he did not know if WCTC would be willing to share cost. Chief
Johnson felt the City should not miss a chance to have the Range building constructed.
3. Portable Shore Station & Pier – The request is for $5,800.00 for a portable shore station and pier
to secure the water patrol boat. The water patrol boat is less than six months old but looks like it
is three years old due to damage done from mooring and the location. Chief Johnson said he
would like to change the location. A pier could be installed at a City’s Park access and a shore
Station installed to protect the boat. Approximately $3,900.00 is for the Shore Station with
canopy frame and road transport kit. $2,500.00 is for pier with trailer hitch mount and wheels to
take out and tow. Ald. Petfalski felt a portable pier was not needed. He recommended seasonal
park staff to put the pier in and out, which may reduce cost.
4. FAST ID – Chief Johnson is asking for $2,100.00 for a FAST ID Device that would aid in
identifying subjects. If a subject has been fingerprinted, a finger could be put into the machine
and the fingerprints read telling whom the person is. Funding would come from the Asset
Forfeiture Account. Ald. Schroeder stated he felt this was an excellent use of Asset Forfeiture
money. Ald. Schroeder gave Chief Johnson information to check out the possibility of receiving a
grant for the purchase of this.
5. Replace Police Software – Chief Johnson distributed an amended request of $100,243.00. The
history of the Police software system was explained. Currently IBM Office Vision is used. This
is part of phasing out AS/400. Dispatching, records, and court applications will be replaced.
Several options were reviewed.
1. Conversion to Spillmen System that Waukesha County is currently using, $420,000.00 plus
conversion costs. Have to keep current records for ten years.
2. Keep current system for five plus years plus another ten years after that. The current system
would not last that long and would require another box costing $63,000.00 to support backup
records for next fifteen years.
3. Updating the current HTE System at a coat of $325,000.00 is another alternative. The
system would be a Graphical User Interface System; to the operator it would look like a PC.
Committee of the Whole Page 3
Minutes of Meeting Held September 4, 2003
B. Police Department Continued
The decision was made to request $100,243.00 to make conversion to HTE with basic system
and purchase box. If at a later date the decision was made to covert to Spillmen System, the box
could be used as a backup system for Spillmen System. This would allow time to look at other
packages. The Police Department would be able to handle Fire Department rescue software that
cannot be done now. Ald. Schroeder expressed his appreciation for the new proposal brought
forward and was pleased with it.
C. Finance Department – Information Systems Director Joe Sommers presented the Capital Budget
requests for the Finance Department.
1. Upgrade Financials to SQL - $21,274.00 is being requested to upgrade the Access database to
SQL for Utility Billing and Cash Receipts. The ability of Microsoft Access has been pushed to its’
limits. The system becomes corrupt and personnel can’t access. Then staff has to get out of
program and program has to be re-indexed. This can happen two or three times a day. The City
will get the licensing for the products plus a dedicated SQL server. The cost for the upgrade will
be shared with Utilities.
2. Replace Special Assessments Program – The Special Assessments are currently stored on the
P390 mainframe at Waukesha County along with the Tax System. The City’s contract with
Waukesha County expires at the end of 2004. Waukesha County will not renew the contract.
The City of Muskego is the only one using Special Assessments. If the City wants to go to a new
system it would have to purchased in 2004 to be up and running by January 2005. $11,000.00 is
being requested to replace the Special Assessments Program. The system through Waukesha
County is the only Financial System that does not interface with all the other Financial Systems
the City has. Waukesha County would carry the City for one year on their new system and then
the City would have to convert to a new system. Special Assessments is used primarily for sewer
and water and occasionally for roads.
D. Information Systems – Information Systems Director Joe Sommers presented Capital Budget request
for his Department.
1. Upgrade Police Switch to Gigabit – This is specifically a networking speed issue. Larger files
have been used with the adoption of GIS, imaging, digital photography, and voice recording of
City meetings. Therefore, storage has been doubled every year. The network backbone
between wiring closets has already been upgraded to Gigabit, and an upgrade to the equipment
with the closets is needed to take further advantage of these speeds. The end result will be to
eliminate some existing bottlenecks in network bandwidth and to increase staff productivity. The
request is for $10,798.00 to upgrade the wiring closet in the Police Department, which hosts the
City’s nine servers, to stackable Gigabit. In the future the three wiring closets at City Hall and one
in Public Works will be updated. The upgrade will allow for ten times the ban width for
incrementally little cost. Mayor Slocomb asked if the upgrade was put off until 2005 would it
change things. Information Systems Director Sommers stated things would remain as they are.
The City will eventually have to upgrade, it is just a question of when.
Mayor Slocomb requested a recess at 9:00 PM.
Meeting convened at 9:12 PM.
E. Fire Department – Muskego Volunteer Fire Company – Chief Ed Schaefer and other representatives
of the Fire Company presented the Capital Budget requests for the Muskego Volunteer Fire
Company.
1. Computer Network Standard Responding System – Chief Schaefer explained that
representatives of the Fire Company attended a Department of Commerce meeting to learn
proposal for meeting new requirements to receive a two percent dues refund from the State. Just
about everything required is in the software package. The Fire Company would interface with the
Police System so that they no longer have to call dispatcher to get information after a call.
Dispatcher would send information to Fire Company via system. Information Systems Director
Sommers viewed live demonstration of wireless Internet that was tested at Station # 1. Station #
2 is not in the limits were DSL is available. Cable modem would be another option but there are
issues with this. The wireless system was tested with three different types of antennas. Other
Committee of the Whole Page 4
Minutes of Meeting Held September 4, 2003
E. Fire Department – Muskego Volunteer Fire Company Continued
areas where tests were conducted: Station # 2, the far Southwest corner of Industrial Park, and
as far East as elementary school on Janesville Road. This product does not create the same
concerns Information Systems Director Sommers had in the past about wireless access. Ald.
Petfalski asked about weather impact. Mr. D’Acquisto stated weather would not affect wireless.
Ald. Schroeder stated if this was approved he would expect a full service test from Northeast and
Southwest corner and Southeast to Northeast. Ald. Schroeder also stated the Fire Company also
needs to work out a system so the proper reports are getting to State and Federal authorities so
the two percent dues refund is not lost. The State will be doing an audit in 2006. During the last
year the Fire Company has been working toward standardized fire reports. Ald. Petfalski stated
that whatever systems is implemented for reporting he would like to see consistencies between
sister Fire Department. Information Systems Director Sommers stated that Firehouse is the
same software Tess Corners Volunteer Fire Department has been using since 1991. $30,000.00
of the requested $60,000.00 is for conversion to establish pre plans for each business in area that
inventories hazards material. This program revolves around truck acquisition.
2. Equipment – Command Vehicle – The present truck 1285 from 1982 does not meet current NFPA
standard. Heavy rescue equipment puts load over weight limit on vehicle. The current truck can
carry seven people but there are only seat belts available for four people. Discussion continued
on seat belt requirements and meeting NFPA standards. The current equipment truck is carrying
two people. An Incident Command Vehicle is needed to run a safe scene and provide adequate
communication. The Command Vehicle carries a cascade system that allows for filling of air
bottles at scene and also includes pumping capability. The Command Vehicle transports 7
people. Ald. Petfalski asked what it would cost to get just an equipment truck. Chief Schaefer
estimated the cost would be approximately $325,000.00. The Command Vehicle vendor has
dropped the cost from $440,000.00 to $354,000.00 in order to get their vehicle in the area. The
Muskego Volunteer Fire Company has been mindful of current economic conditions when bring
this request forward.
3. Opticons for Trucks – The Fire Company is requesting $4,400.00 for opticons to be used on the
main engines and ladder truck. The Fire Company is looking at the possibility of getting the
opticons through a grant that should open up in January 2004. Ald. Schroeder felt the opticons
are extremely important and should stay in the budget even thought there is the possibility of
receiving through a grant. Ald. Schroeder felt opticons were the most important item the Fire
Company had in their Capital Budget.
4. Computer Setup/Training – See item 1, Computer Network Standard Responding System.
F. Fire Department - Tess Corners Volunteer Fire Department – Chairmen of the Board Jeff Verburgt,
Chief Skip Wojnowski, Assistant Chairmen Phil Dibb, Board Members Butch Subel, Erik Treba, and
David Van Zeeland presented Capital Budget Requests.
1. Plymovent Apparatus Exhaust System – This was originally presented as part of the remodeling
of Station # 2 and was removed per Mayor Slocomb and Finance Director Gunderson and put in
2004 Capital Budget. This system will be retrofitted to Station # 1 and will allow for a total of
seven pieces of apparatus to be connected to the exhaust system. Tess Corners was awarded a
Federal Grant for $90,000.00 to reduce the amount of this project from $126,500.00 to
$36,500.00.
2. 800 MHz Radio – This is the fourth of four installments. The request of $81,500.00 is for twenty
portable and 6 mobile 800 MHz radios.
3. Mortgage Station # 1 – Tess Corners Volunteer Fire Department is requesting to pay off the
mortgage of Station # 1. $590,000.00 is the amount amortized to pay the mortgage off December
31, 2003. Discussion took place on renewing note. Mortgage payments have been paid through
the Fire Departments Operating Budget. The twelve-month note for Station # 2 will be due June
2004. The mortgage pay-off for station # 2 is currently scheduled in the 2005 Capital Budget.
Committee of the Whole Page 5
Minutes of Meeting Held September 4, 2003
Communications and Miscellaneous Business as Authorized by Law - None
Adjournment
Ald. Patterson moved to adjourn at 10:43 PM. Ald. Petfalski seconded; motion carried.
Respectfully submitted,
Dawn R. Gunderson, CPFO
Finance Director