COMMITTEE OF THE WHOLE - MINUTES - 1/23/2003
COMMITTEE OF THE WHOLE – CITY OF MUSKEGO APPROVED 2/13
MINUTES OF MEETING HELD JANUARY 23, 2003
Acting Mayor Petfalski called the meeting to order at 7:07 PM. Also present were
Aldermen Patterson, Le Doux, Damaske, Salentine, Schroeder and Madden, Finance
Director Gunderson, Teen Advisory Board Chairman Mika Kania and Clerk-Treasurer
Marenda.
The Clerk-Treasurer stated the meeting was noticed in accordance with the open
meeting law. Ald. Salentine moved for approval of minutes of meetings held 12/12/02
and 1/9/03. Ald. Patterson seconded; motion carried. The Clerk-Treasurer read the
Notice of Closed Session.
Teen Advisory Board Nominations – Interviews and Selection
Ald. Petfalski provided background information on the Teen Advisory Board. Two
candidates were present for interviews for a two-year term – Kelly Sunstrom and Kaitlin
Kroening. Ms. Kania participated in the interview process. Upon completion of the
interviews it was determined that the candidates were equal in their qualifications.
Rather than elect the successful candidate, a drawing was held. Kaitlin’s name was
drawn first and named a regular member of the Board, and Kelly will be an alternate.
Ms. Kania was excused.
Status of Customer Service Surveys
It was noted the surveys have not yet been distributed to the departments for
implementation. Ald. Petfalski will follow up. Committee determined that the return
envelopes should be addressed to the Mayor’s office, with Cathie to review, track and
direct them to the appropriate department head for response and follow-up, or to the
Mayor if the survey pertains to a department head. It will be up to the department head
to rectify any problems. Ald. Salentine moved to proceed with getting the surveys to the
Planning Dept. and Parks and Recreation Dept. on a trial basis before distributing to
other departments, with those two departments to develop a survey distribution plan for
review at the February COW meeting. Ald. Damaske seconded. Ald. Petfalski noted
the surveys will be used as a tool to make sure when there are problems, resolution is
provided to those with issues. Motion carried.
Status of High School Athletic Fields
A handout from Craig Anderson dated January 17, 2002 was reviewed. Ald. Petfalski
reported on the presentation to the School Board and their concerns about the timetable
and maintenance on these fields. The matter has been referred back to the Joint
Committee to come up with a timetable. Both the City and School agree there will be
costs for maintenance and that can be dealt with in a facilities agreement for cost
sharing. Ald. Patterson asked if the Council wants to consider paying the School
District for maintenance. Ald. Petfalski noted each use currently for the different fields is
handled through the facilities agreement. He would prefer taking care of the fields when
we use them with seasonal help without the cost of full time staff. Ald. Patterson
agreed. Ald. Damaske believed the School District will be looking at a 3-4 year
timetable, rather than the 2-year draft prepared by Mr. Schrank. Aldermen Petfalski and
Le Doux preferred a timetable of two years to provide earlier use of the fields. Ald.
Petfalski reported the percentages included in the report are based on usage. The
proposal doesn’t include the City sharing in costs for the hardball diamonds. One
proposal to take to committee on Monday will be City sharing in the varsity hardball
diamonds with $149,800 School and $44,700 City, and the City would then have use of
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Minutes of Meeting Held January 23, 2003
that field. The City budgeted $450,000 in 2003 for infrastructure costs. If Mr. Schrank’s
proposal is approved, a resolution to make a 2004 budget commitment of $232,000
would have to be adopted. Ald. Damaske asked what are the City’s top priorities. Ald.
Petfalski felt they were the two soccer fields and one softball field. Ald Patterson
questioned if City participation was necessary in the varsity field with the amenities.
The joint committee agreed on participation levels of 35% of the total City and 65%
School District, which amounts to the same dollar amount if calculating percentage of
use of each field. As presented the City portion totals $682,000. Ald. Le Doux
commented this is a good community effort for the benefit of the taxpayers. Ald.
Petfalski moved to report back to the committee with agreement on $450,000
already budgeted, additional $232,000 for next year, plus $44,747 for the varsity
hardball field. Ald. Le Doux seconded; motion carried. It was noted the High
th
School Athletic Field Committee meeting would be at 5:00 PM on January 27.
Review and consider for recommendation 2003-2007 Capital Plan
Finance Director Dawn Gunderson advised the committee was being requested to
make a recommendation to the Common Council on the adoption of an amendment to
the Five Year Capital Plan, or adopting a new plan. The plan will drop off 2002 and add
2007. The 2003 Capital Plan was reviewed during the budget process.
Ald. Patterson moved to remove all monies from the Five Year Capital Plan for work on
the Old Muskego Settlement Site. Ald. Damaske seconded; motion carried. Ald. Le
Doux expressed concern about requests for additional funds that could be brought
forward in the future. Ald. Patterson and Ald. Petfalski stated they had no intention of
continuing the project. Ald. Damaske stated a long range plan from the Historical
Society is needed. Ald. Petfalski asked that representatives from the Historical Society
be invited to the next Wednesday Finance Committee meeting to review costs on the
Old Town Hall project.
Ald. Petfalski asked that representatives of the Tess Corners Volunteer Fire Dept.
appear at the February COW meeting to review cost estimates for Tess Corners Station
No. 2 project.
Dawn reviewed changes to Plan. $1,000,000 was added for sewer lift stations and split
for years 2005-2007. Page 4, add Muskego High School Athletic Fields-2004. Page 5,
note the $1,169,000 for Janesville Rd. Water in 2003 will be paid by TID #9. However,
funds will remain as they may be redirected for another municipal well. All monies
removed for Old Muskego Settlement site per earlier direction.
Ald. Salentine moved to recommend approval with the changes discussed. Ald.
Damaske seconded; motion carried. Dawn was excused from the meeting.
Review Status of Community Centre Project
Nothing new to report.
Discuss Status of Old Muskego Settlement Centre (Facilities Agreement/Lease)
Discussed earlier under review of 5-Year Capital Plan. Ald. Damaske expressed
concerns about the lease and facilities agreement. Ald. Petfalski recommended he
meet with Craig Anderson.
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Minutes of Meeting Held January 23, 2003
New Berlin Drainage and Stormwater Issues
Public Works Committee continuing to work on this.
Discuss Streetscape-Gateways to City
Ald. Le Doux reported the County plans received for the Janesville Rd. project through
Tess Corners show 5 ft. sidewalks on both sides of the street from Durham to St. Paul’s
Church on Janesville Road. Will be discussing streetscapes in connection with the tax
incremental district. Decorative lighting in the Tess Corners area was discussed. Ald.
Salentine noted the Mayor’s Task Force was working on it asked that Brian Turk provide
cost estimates and provide the year for the expense. Ald. Patterson moved to put the
cost of the lights in the 5-Year Capital Plan. Ald. Salentine seconded; motion carried.
There was nothing to report on any of the remaining items on the agenda.
Ald. Damaske moved to convene into Closed Session pursuant to §19.85(1)(e)
Deliberating or negotiating the purchasing of public properties, the investing of public
funds, or conducting other specified public business, whenever competitive or
bargaining reasons require a closed session; more specifically possible acquisition of
Parks & Recreation facility. Action may be taken in closed session. Ald. Le Doux
seconded; motion carried 7-0.
Ald. Salentine moved to reconvene into Open Session. Ald. Le Doux seconded; motion
carried 7-0.
Ald. Salentine moved to adjourn at 10:15 PM. Ald. Le Doux seconded; motion carried.
Respectfully submitted,
Jean K. Marenda, CMC
Clerk-Treasurer