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COMMITTEE OF THE WHOLE - MINUTES - 2/13/2003 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved MINUTES OF THE MEETING HELD FEBRUARY 13, 2003 Mayor Slocomb called the meeting to order at 7:08 PM. Also present were Ald. Petfalski, Damaske, Le Doux, Patterson, Salentine and Schroeder, and Deputy Clerk Blenski. Ald. Madden was absent. Those present recited the Pledge of Allegiance. The Mayor noted the meeting was noticed in accordance with the open meeting law. Ald. Le Doux moved for approval of minutes of the 1/23/2003 meeting. Ald. Salentine seconded; motion carried. Mayor Slocomb stated he met with Jeff Verburgt of the Tess Corners Volunteer Fire Department. The fire department needs to go through the formal bidding process for the Station #2 project. Representatives of the fire department have requested to appear at the next Committee of the Whole meeting (March 13). Mr. Pionek was not able to attend this meeting regarding the Old Town Hall project; he will appear at the February 19 Finance Committee meeting. UNFINISHED BUSINESS Status of Customer Service Surveys and Review Distribution Process The Committee reviewed and approved the plans submitted by the Parks and Recreation Department and Plan Department for distribution of the customer service surveys. It was noted that fair and poor ratings would trigger contact being made by the City. Ald. Petfalski requested that the item be removed from future agendas at this time and placed on the June agenda for the Committee to review at that time. Status of High School Athletic Fields Ald. Petfalski stated that the School Board approved the proposed plan with a two-year implementation. The agreement is being worked on; the Mayor, staff and attorneys are reviewing the language. Continue Discussion of Future Goals of the Council Ald. Petfalski suggested the topic be left on future agendas. He recommended that the City keep an eye on available properties that fall into our water shed for the lakes for potential acquisition. The DNR could be contacted for possible partnership. Ald. Salentine asked if contact was made regarding a Taco Bell locating in Muskego. Mayor Slocomb stated contact was made; however, the Taco Bell franchise in Hales Corners has the right to say “yeah” or “nay” to one being located in Muskego, and the response at this time is no. Ald. Damaske stated that representatives of the YMCA would like to meet with the Committee of the Whole to present what it can offer. The Mayor stated that is not the proper format for that type of discussion. Ald. Salentine and Petfalski agreed stating the City has a process in place. They should meet with the Mayor and/or staff first. Ald. Patterson stated we should be open to other ideas. Ald. Damaske stated a meeting could be set up with the Mayor and staff following their presentation. He does not Committee of the Whole Page 2 2/13/2003 understand why this is a problem. Several of the aldermen stated it is more efficient for the YMCA to meet with staff first. They are not opposed to the organization making a presentation but believe the YMCA should go through the existing process to do so. Ald. Patterson suggested a subcommittee could be established consisting of the Mayor, two Council representatives and staff. It was noted the item would be placed on the next Council (2/25) agenda for discussion. Review Status of Community Center Project There is nothing new to report. It was requested that this item be removed from future agendas. Status of Old Muskego Settlement Centre (Facilities Agreement/Lease) The Mayor distributed draft copies of the General Facility Agreement and Lease. The General Facility Agreement was reviewed first. The issue of sales and service of beer and alcoholic beverages is being researched by the Clerk’s Office. Several Committee members stated that if only beer and wine could be sold or served that was acceptable. The Mayor noted that restriction could affect the rental of the facility. Ald. Petfalski asked about alcohol being sold and served by caterers. The Committee determined further research should be done to determine if the sale of alcohol on a per event basis with a caterer/vendor could be allowed. If an outside caterer is not involved, only beer and/or wine would be allowed to be consumed. Regarding the language in the draft Facilities Agreement, Ald. Le Doux requested clarification under Scheduling and reference to reservations for the “second floor.” This is not consistent with reference to the “upper floor, stage” area referred to in another part of the agreement. He also asked about the priority for advance scheduling. The Mayor clarified that a reservation could be made from three months to a year in advance. The Committee confirmed that once a reservation was made in advance, it could not be bumped by the Historical Society or Parks & Recreation Department. The Mayor stated the Council could do so if there was an extreme circumstance. Discussion also took place regarding the Definitions. The Committee objected to the 50% residency requirement for an individual or group. It was determined that a resident/nonresident fee would be charged based on the person renting the facility, and the residency requirement should be eliminated under Definitions for Individual or Group and Nonresident. The Mayor stated user fees still need to be established. Ald. Damaske also asked about the accessibility and use of the lower level kitchen. The Mayor stated he would find out. The Mayor stated the Agreement still needs work. Page numbers will be added and it will eventually be forwarded to the City Attorney for review. The Committee then reviewed the draft lease. The Mayor displayed a site map with the existing lease area outlined (in yellow). The Committee determined that the area highlighted in pink on the map would be used for the legal description for the new lease (Exhibit “A”). There are adjoining lands that the City does not own. If the City does acquire this land in the future, including it in the lease can be considered at that time. The Mayor requested that the language in the lease be reviewed. E-mail him with any issues. Some of the language is from the existing lease and needs to be reviewed and cleaned up. The new lease will be for a specific term. Ald. Damaske also brought up Committee of the Whole Page 3 2/13/2003 what happens if the Society is dissolved. Language in the proposed lease addresses the buildings but not the contents. It was not certain if a separate dissolution agreement would be needed, or language placed in the lease itself. He also noted that some language was needed regarding dissolution because the organization is affiliated with the State Historical Society. Ald. Schroeder asked about the plans for the parking surface. Mayor Slocomb stated it would be gravel with partial fencing. Exhibit “B” referred to in the lease will show the detailed site plan. The source of funding for the parking area is yet to be determined. As with the Facilities Agreement, the Mayor noted the lease was in draft form and there was still work to be done before it was finalized. New Berlin Drainage and Storm Water Issues The Mayor stated the DNR continues to implement new rules to follow. The latest is that it wants a wetland in the center of what will be the pond area. The municipalities involved are working together but the matter is complicated by problems with the DNR. Discuss Streetscape - Gateways to the City of Muskego Ald. Le Doux stated this issue was discussed at the Mayor’s Task Force meeting on 2/12/2003. Mayor Slocomb stated the Plan Department Intern’s, Adam Trzebiatowski, would be putting together materials and concepts regarding gateways, streetscapes and signage. It was recommended that Ald. Le Doux contact Adam to provide input. In response to a question by Ald. Salentine regarding repainting the City’s entrance signs, Mayor Slocomb stated he would check on the status. Ald. Petfalski requested that the area where WE Energies is proposing to install a new substation (on Edgewood) be reviewed as it serves as the western gateway to the City. Continued Discussion on Moorland Road Corridor - Janesville to McShane Mayor Slocomb stated this was being handled by the Public Works Committee. A street light will be installed at the Durham/Moorland intersection. Ald. Schroeder stated that the neighbors in the area should be pleased with the Urban Forestry plan for tree plantings. It was determined this item could be removed from future agendas. Continued Discussion on Durham Drive - McShane to OO Ald. Salentine stated grant applications are being worked on, which could provide significant funding for the project if accepted. Lake Fees Study Committee Update Ald. Salentine stated most of the groundwork on this was completed by Jay Erdman on behalf of the Little Muskego Lake District and Mayor Slocomb (while an alderman). This is the last year Mr. Erdman will serve as a commissioner for the Lake District. The issue must be resolved by June in time for the district’s budget preparation. Mr. Erdman has been ill and Ald. Salentine suggested that the Lake Fees Study Committee meet at his home. The February Little Muskego Lake District Commissioners meeting will be held there with the proper posting having been done. The Mayor will schedule a meeting of the committee following the LML meeting. Committee of the Whole Page 4 2/13/2003 Update on Power Plant Proposals The Mayor gave a brief update regarding the matter. Ald. Petfalski cautioned that the e- mail correspondence being distributed may simply have a reference to the name “El Paso” but is not necessarily the same company. This can be confusing. Mayor Slocomb stated comments on the draft EIS should be submitted by March 14. A final EIS will then be compiled for the May public hearing. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED Ald. Petfalski stated he heard that Governor Doyle’s proposed budget would not decrease shared revenue this year; some cuts were possible next year. He also would like to see the creation of a list of grants that the City was interested in pursuing. This could be a potential project for the Mayor’s intern if the position is filled in the future. The Mayor stated he is coordinating with departments, such as Plan and Engineering. Mayor Slocomb stated a special meeting would be scheduled with City officials and the various employee representatives to review an insurance trust system for health insurance coverage. This could provide significant cost savings. Ald. Petfalski moved to adjourn at 9:15 pm. Ald Le Doux seconded; motion carried. Respectfully submitted, Jill Blenski, CMC Deputy Clerk jmb