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COMMITTEE OF THE WHOLE - MINUTES - 9/5/2002 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO Approved MINUTES OF MEETING HELD SEPTEMBER 5, 2002 Mayor Slocomb called the meeting to order at 7:11 PM. Also present were Ald. Petfalski, Damaske, Madden, Patterson, Salentine, Finance Director Gunderson, Conservation Coordinator Tom Zagar, Building & Engineering Director Sean McMullen, Public Works Director Wayne Delikat and those per the attached list. Ald. Le Doux and Sanders were absent. All in attendance recited the Pledge of Allegiance. Mayor Slocomb noted the meeting was noticed in accordance with the Open Meeting Law. Minutes of the August 22, 2002 Committee of the Whole meeting were not available for approval. Unfinished Business – 2003 Capital Budget Finance Director reviewed with the committee the detail being presented 1. Engineering/Parks & Recreation Janesville Recreation Trail – This item was placed back on the agenda for questions to be directed to the Building/Engineering Director. The logic for the two different sized paths is to save as many buildings as possible along the Tess Corners area and to place a five foot path along one side of the street and a 10 foot path along the other. A question was raised about possible funding for the project. Mr. McMullen explained that the only funding that was possibly available was not feasible for this project. The cost of this project is $279,300. 2. Planning Lake Water Quality Monitoring – Conservation Coordinator Tom Zagar was present to review the request for Lake Water Quality Monitoring equipment. Mr. Zagar is asking for the purchase of a hydro lab for water quality monitoring on the lakes, which was previously done by USGS. USGS has been doing this testing since 1988. The cost will be $31,185. This would amount to more if Lake Denoon was added to the testing. This year we will no longer be getting any assistance from the DNR. Previously this funding was 70% of the City’s 60% share. The cost for the City to purchase this equipment would be $9,475. Mr. Zagar is recommending that the City conduct the in-lake monitoring and periodic event sampling at outlet and continue using USGS for operating the gauging station. The cost to the City would be $15,760 out of the Priority Lakes Fund. New Business - 2003 Capital Budget Finance Director reviewed with the committee the detail being presented. 1. Engineering/Building Department – Building/Engineering Director Sean McMullen was present to answer any questions regarding the capital requests. a. Vehicle Replacement – The department is requesting to replace 3 leased trucks with 4 new pick-up trucks. The current vehicle leases are up in November and they have a $11,500 buyout. The requested $76,127 will purchase 3 – 2003 trucks at $17,661.86 each, 1 – 2003 4x4 truck at $20,777.77, 3 bed liners and tool carriers at $755 each and 1 bed cover at $600. The department will begin staggering the replacement of vehicles in two years and a vehicle a year after that. b. Signal Upgrades – The department is requesting $88,000 for a signal upgrade and installation of 3M Optical Signal prompters for nine existing signalized intersections. This includes all hardware, agreements, wiring, installation and enumerators. This will allow for the emergency fire trucks to trigger the signal lights. There will be a cost to the Fire Departments to put remitters on the Fire Trucks. The Request is for the full amount, but Waukesha County will bid on the project and hope for a $20,000 to $25,000 savings. 2. Storm Water Management Fund a. Tess Corners (N of College) – The City is working with the City of New Berlin on a storm water retention project on Tess Corners north of College Ave. The anticipated cost to the City is $1,200,000. The City is anticipating the receipt of some grant funds to help defray the costs. b. North of Kelsey – The Public Works committee last Monday changed their priority for North of Kelsey. This project did not receive any DNR grant money. The Freedom Square Pond did Committee of the Whole Page 2 Minutes of Meeting Held 9/05/02 receive some grant funding, however we don’t know the extent of this funding. It could be between $125,000 to $950,000 for an estimated project cost of $1.21 million. The requested funds for North of Kelsey is $25,000 in design costs for 2003 and $225,000 in 2004, however the project could be delayed until 2006 awaiting potential funding from the DNR. The engineering costs can remain in the budget for 2003. 3. Public Works – Building/Engineering Director Sean McMullen and Public Works Director Wayne Delikat were present to discuss the requests for the Public Works Department. a. Road Program – removed from agenda and will be discussed with the operating budget. b. Vehicle Replacement Patrol Trucks – Removed from agenda and will be discussed with the operating budget. c. Urban and Rural Drainage – Removed from agenda and will be discussed with the operating budget. d. Cruz-Aire – The department is requesting $170,000 to replace a 1994 piece of equipment with 6,000 hours used for ditching and drain tile ditching. Average life of this equipment is 5,000 hours. The present equipment has an estimated trade-in value of $25,000. e. Replace Truck 1 – The department is requesting $25,000 to replace a 1990 ½ pick-up truck with 130,000 miles. The replacement will be a 4-wheel drive with a 5.3 liter low emissions. The used vehicle will be passed down the ranks. f. Replace Truck 3 – The department is requesting $45,000 to replace a 1989 1-ton truck with 129,000 miles. The replacement will be a diesel 4 – wheel drive truck with an 8-foot bed. The used vehicle will be auctioned off. g. Topsoil Screener – The department is requesting $78,000 to replace a 1968 topsoil screener/shredder that was purchased used in 1980. The replacement will be a 55-horse power kabota diesel screener. The screener will handle 100-150 cubic yards of topsoil per hour. h. Moorland Road – In 2002 funds in the Moorland Road project were used to fund design of the bridge rehab. These funds would go back into the Moorland Road fund. i. Lift Hoist Replacement – The department is requesting $100,000 lowered from the original estimate of $145,000 for replacement of a failing lift system used for vehicle maintenance. The costs include removal of the existing hoist and pump system. The original was put into service and used between 1972 and 1988 it was rehabilitated in 1989. j. Muskego Dam Bridge Replacement – The department is requesting $342,000 for replacement of existing bridge over Muskego Canal south of the Big Muskego Lake Dam. The City has three choices, close the bridge, restrict the limit to 1 ton or repair the bridge. This requirement for action is coming from the State D.O.T. k. Jewel Crest Bridge Replacement – The department is requesting $380,000 for replacement of the existing Jewel Crest Bridge. The choices for this bridge are: replacement, weight restriction or closing. The requirement for action is coming from the State. l. Phase II Durham Reconstruction – The request for funds for the Durham Drive Reconstruction Phase II, which will run from 800 feet south of McShane to North Cape is $3,856,470. This includes funds for storm water, engineering, land acquisition and construction. Sean McMullen discussed moving some of this financing to future years. The Committee took a break at 9:00 pm and reconvened at 9:13 pm. 4. Fire Department – Tess Corners – Dave Van Zeeland, Jeff Verburt, Phil Dibbs, and Carl Wojnowski were present to represent the Tess Corners Fire Department and discuss their capital budget requests. Committee of the Whole Page 3 Minutes of Meeting Held 9/05/02 a. Fire Helmet Replacement – The department is requesting $15,000 to replace approximately 60 fire helmets. Most of the helmets were purchased in the early 1980’s and do not meet current performance specified by NFPS standards. These helmets include the passport ID, shield and goggles. Question was raised about replacing some now and the rest later, but it was determined that for safety reasons it was better to meet the required standards. b. Breathing Tanks 4 of 4 – The department is requesting $13,000 for the final phase of replacing the breathing tanks which are filled with air that allow the fire fighters to breathe with their SCBAs. These tanks are replacing tanks that were purchased several years ago and are no longer supported by NFPA (National Fire Protection Association). 15 tanks will be replaced. c. 800 MHz Radio Equipment – The department is requesting $163,000 to replace the remaining 800 MHz radio equipment. Last year this was presented in two phases for replacement. This will purchase approximately 65 portables and 40 mobiles. The purchase is contingent upon the fixing of the system. Motorola will be providing a discount with all the radios purchased at one time. 5. Fire Department – Muskego – Jim Gaffney, Kevin Sievert, Domonic D’Acquisto, John Ludwig, Andy Mack and Edwin Schaefer were present to discuss the capital request for the Muskego Volunteer Fire Department. st a. 1 Responder in Station Training and Supplies – The department is requesting $36,000 to bring most, if not all, members up to a first responder skill level. The funds will provide for training, the purchase Defib units for both fire stations, training equipment for training, medical equipment and projector and computer. b. 800 MHz Radios – The department is requesting $52,000 for 20 800 MHz radios. This will allow for the compatibility with the City program and TCVF. The costs include programming and port mics and will provide for the balance of the portables in the trucks. 6. Mayor New Maintenance Van – The Mayor asked that this item be moved to the next agenda because he was unable to review the information with the maintenance personnel. Communications and Miscellaneous Business as Authorized by Law - None Adjournment Ald. Petfalski moved to adjourn at 10:10 PM. Ald. Madden seconded; motion carried. Respectfully submitted, Dawn R. Gunderson, CPFO Finance Director