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COMMITTEE OF THE WHOLE - MINUTES - 11/14/2002 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO (APPROVED) MINUTES OF MEETING HELD NOVEMBER 14, 2002 Mayor Slocomb called the meeting to order at 7:17 PM. Also present were Aldermen Petfalski, Le Doux, Damaske, Salentine, Schroeder and Madden and Clerk-Treasurer Marenda. Ald Patterson was absent. Those present recited the Pledge of Allegiance. The Clerk-Treasurer stated the meeting was noticed in accordance with the open meeting law. Ald. Petfalski moved to approve minutes of meetings held 8/22/02, 9/5/02, 9/12/02 and 9/19/02. Ald. Salentine seconded; motion carried. UNFINISHED BUSINESS Status of Customer Service Surveys Mayor advised he will provide revised copies to all the aldermen tomorrow. Status of High School Athletic Fields Ald. Petfalski reported on the subcommittee meeting held last Monday. Amenities on fields are being worked on. Agreed to infrastructure split 50/50. Details of minutes of the 11/11 meeting were reviewed. The next meeting will be 12/2 and final meeting 12/6. Review Status of Community Center Project Mayor stated the project as proposed is now dead. Now working on putting together the requirements for recreation programs including usage levels at all facilities, platting growth by year, by activity and all other activities not served by a specific facility, and bring that data forward hopefully in December. At the same time, will project out based on growth and future needs. Discuss Status of Old Muskego Settlement Centre Mayor noted this was discussed at the Finance Committee meeting 11/12/02. We’re now asking for copies of lien waivers provided to the Historical Society relating to the moving and remodeling of the Old Town Hall. Mayor said Don Pionek has given him a Grounds Lease, due to the changing configuration of the site. Ald. Damaske asked about revising the current Lease signed in 1991. Mayor said revisions could occur in a couple ways. One is have the area lease as we now have it and then have an addendum to address each major facility or area. Obviously there are different concerns about the Old Town Hall than the barn vs. the tool shed vs. the log cabin, etc. Administration will be drafting those documents for review at the next COW meeting. A draft will be provided to the Aldermen a couple weeks prior to the meeting for review. Park and Recreation Board will be asked to provide comments on what their needs are relative to the Facilities Agreement. In working on the Facilities Agreement, all facilities will be checked for all recreation programs, including use of classroom space during the daytime. Ald. Damaske said he will check on that with Dr. Drury. Ald. Salentine also noted it’s important to have a physical inventory of what is located at the historical site. Mayor suggested that once the Old Town Hall is finished and items are moved to the basement for the museum, an inventory could be taken then. The question of the possibility of having an alderman serve as a liaison to the Historical Society was discussed. Mayor noted the society is happy with Don Pionek serving as their liaison to the Council. Some concern was expressed by not having a City representative serve as a liaison because of City funds involved. Mayor will further Committee of the Whole Page 2 Minutes of Meeting Held 11/14/02 research and report options at the next COW meeting. Ald. Petfalski felt an alternative might be to tie it to a department. Ald. Damaske noted New Berlin has a Landmark Committee that works with the Historical Society there. New Berlin Drainage and Storm Water Issues Mayor reported meetings have been held with New Berlin, and the attorneys have been meeting. It’s gone to the DNR for review. Discuss Streetscape – Gateways to City Ald. Le Doux reported the Mayor’s Task Force has a draft design guide for Tess Corners. It’s been sent out for people to review. Continued Discussion on Moorland Road Corridor – Janesville to McShane Mayor stated the project is basically completed to McShane. Durham is closed at Woods Road, and the cul de sac and berm are in process of construction. Continued Discussion on Durham Drive – McShane to OO Mayor detailed the scope of the project, and reported it is tentatively scheduled for 2003-04 and it may be moved to 2005 for its physical construction due to budget constraints, with land acquisition in 2004. Should we get a significant grant for road construction it could be moved up a year. Lake Fees Study Committee Update Ald. Damaske reported the committee hasn’t met. Mayor will contact Jay Erdman to arrange a meeting to include Ald. Patterson and Ald. Damaske, probably in December. Update on Power Plant Proposals Mayor advised Midwest Power has completely gone by the wayside due to a financing issue. The PSC has pulled their application. El Paso is still proceeding, and will be submitting their application to the PSC for the third time, looking to get a notice of completeness. Still planning on buying de-mineralized water off site and trucking to site. Ald. Petfalski expressed concern about the trucking and would prefer connection to City water. Discuss Consolidated Dispatch The County approved the dispatch center, but the ordinance to hire employees failed. They did authorize subcontracting temp agency people. The County plans to contract for the software yet this year for over $2 million. The City of Muskego made the decision not to join as did 8 of the 10 PSAP’S in the County, accounting for over 50% of the population. The City may eventually consider some regional consolidation if there are true economies and service can be provided at the same level. For now the intent is to keep our own dispatch center and continue our relationship with New Berlin as our back-up. NEW BUSINESS Discuss Joint Meeting to be held with the Plan Commission Mayor reported work is being done by the Planning Department to codify and simplify the zoning ordinance, which is Chapter 17 of the Municipal Code, including possible Committee of the Whole Page 3 Minutes of Meeting Held 11/14/02 reduction of zoning categories. A joint meeting with COW and the Plan Commission might be held in January. UNFINISHED BUSINESS Continue Discussion of Future Goals of the Council Ald. Petfalski provided a background and review of the goals of the Council for newly appointed Ald. Schroeder, and asked that he bring forward any goals he may have. Miscellaneous Business Ald. Petfalski reminded the Aldermen to ferret out teenagers to be appointed to the Teen Advisory Board. Clerk-Treasurer Marenda noted a ceremonial swearing-in of Ald. Schroeder will take place at the next Council meeting. Adjournment Ald. Petfalski moved to adjourn at 9:18 PM. Ald. Madden seconded; motion carried. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer