COMMITTEE OF THE WHOLE - MINUTES - 9/20/2001
COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved 10/18/01
MINUTES OF MEETING HELD SEPTEMBER 20, 2001
Mayor De Angelis called the meeting to order at 7:15 PM. Also present were Aldermen
Slocomb, Patterson, Le Doux, Petfalski, Salentine, Sanders and Finance Director Gunderson.
Ald. Wichgers was excused.
The Mayor noted the meeting was posted in accordance with the Open Meeting Law.
REVIEW MINUTES OF PREVIOUS MEETING – Per recording of September 20, 2001 minutes
Ald. Patterson moved to approve the June 14, 2001 Committee of the Whole Minutes.
Seconded by Ald. Salentine. Carried by all.
REVIEW OF 2002 OPERATING AND CAPITAL BUDGETS
Clerk-Treasurer Clerk-Treasurer Jean Marenda appeared before the committee to review the
proposed 2002 Operating Budget for her department. The proposed increase in the Clerk-
Treasurer’s Department ‘s operating budget is anticipated to be 8.13% and she is requesting
that one of her part-time (30 ) hours per week employees be increased (10) hours to fulltime
status. Jean is requesting these additional hours to cover for vacation, to help with the
increase in number of tax bills and utility bills that need to be receipted in and to work on
special projects. Jean reminded the committee that this is the same request that she had made
last year. She needs more time do her regular duties. The committee indicated tentative
approval of the additional personnel hours.
Information Systems – Information Systems Director Joe Sommers appeared before the
committee to review the proposed 2002 Operating and Capital Budgets for his department. Joe
had originally requested an additional person and is now dropping that request and is asking
the committee to increase the amount of consulting services by $19,760. He would rather have
an outside consultant who is more knowledgeable as they are working continually with different
projects. This would result in an increase in his proposed operating budget of 19.05%.
The proposed Capital Budget items for Information Systems are for fiber optic cable installation
to Library, Upgrading file server disk space, and upgrading backup system for a total of
$80,319.04.
Historical Society – Don Pionek appeared before the Committee representing the Historical
Society. He presented a site plan and discussed future plans for the area with additional
buildings and uses. He indicated that the Society is needing financial help to implement this
plan but stated that they will be able to cover their own costs when they are finally up and
running. The request for 2002 is the same as for previous years; $1,330.00. The committee
discussed cleaning of facilities and stated that before these type of expenses are incurred, that
the Society would have to come back to Council for approval
The Capital Budget items for Historical Society are for twenty (20) tables and chairs for Town
Hall for $3,500/; General Store and Post Office building, with walks for $25,000; and light
standards and installation for $5,000. Ald. Patterson moved to deny request for $25,000 for the
General Store and Post Office building, with walks. Seconded by Ald. Petfalski, motion carried
6-0.
Committee of the Whole Meeting Page 2
September 20, 2001
Police Department – Police Chief John Johnson appeared before the committee to discuss
police department ‘s proposed 2002 Operating and Capital Budget. Chief Johnson is
requesting an additional position, a Community/Crime Prevention/Resource Officer. This would
be a proactive position that would assist the school liaison positions and institute programs that
would get the community involved with policing. The total cost for this position, wages and
benefits would be $71,120.28. Ald. Patterson suggested looking at the option of starting this
position later in the year and also looking at possibly paying less by hiring a retired officer. Ald.
Petfalski moved to approve the new position of Community/Crime Prevention/Resource Officer
with a starting date of June 1, 2001. Seconded by Ald. Sanders, motion carried 6-0. The
proposed total increase to the Police Department’s operating budget is 4.17%
The Capital Budget items for the Police Department are for one Taser (non-lethal weapon) for
$3,600.00, furniture to equip new position’s office for $1,500., fingerprint reader/scanner for
$32,000., range landscaping for $2,000., laser unit for $4,000., camcorder for $1,000., sewer
and water connection for $20,000., and D.A.A.T. equipment for $1,900., for total of $66,000.
Planning Department – Planning Director Brian Turk appeared before the committee to
discuss planning department’s proposed 2002 Operating and Capital Budget. Planning
Director Turk is requesting to upgrade the Assistant Plan Director position because of
increased supervisory responsibility in Plan Director’s absence, additional GIS duties, follow-up
and special projects, along with intra and internet functions. The proposed position would
move from a M-1 position with 389 points to a M3 position with 482 points. He is also
proposing to change the present Lakes Project Coordinator position to a Conservation
Coordinator/City Forester position. This proposed position would move from a G8 position with
362 points to a G9 position with 415 points. Planning Director Turk is asking for two new
positions; one full time and one part-time. The fulltime position would be for an Associate
Planner/Zoning Administrator at a Grade 6 with 283 points. The part-time position is for a
Conversation Intern at the uniform rate of $8.50 per hour for 480 hours, along with additional
training costs for a total increase in operating budget of 43.24%. The Committee agreed to
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delay the starting date of the Associate Planner position to April 1 and to remove $7,250 from
the budget for the Bay Lane Place Assessor’s Plat.
The Capital Budget items for the Plan Department are for GIS for two (2) ArcPAD PDAs for
$3,000. ArcView Upgrades and extensions to comply with proposed County data standards,
MrSID encoder for $11,500., and zoning extension software for $2,400., for a total of $16,900.
Mayor’s Department – The committee deferred discussion of Mayor’s proposed Operating &
Capital Budget until the October 4, 2001meeting.
Adjournment
Being no further business to discuss, Ald. Slocomb moved to adjourn the meeting at 10:25 PM.
Ald. Sanders seconded, motion carried 6-0.
Respectfully submitted,
Dawn R. Gunderson
Finance Director