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COMMITTEE OF THE WHOLE - MINUTES - 2/8/2001 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD FEBRUARY 8, 2001 Mayor De Angelis called the meeting to order at 7:11 PM. Also present were Aldermen Slocomb, Chiaverotti, Le Doux, Patterson, Salentine, Sanders (arr. 7:18 PM) and Wichgers, Sean McMullen and Clerk-Treasurer Marenda. The Mayor stated the meeting was noticed in accordance with the open meeting law. Ald. Slocomb moved to approve minutes of the 1/15/01 meeting. Ald. Salentine seconded; motion carried. NEW BUSINESS Discuss Property Acquisition - Muskego Creek (McIntosh) Eng./Bldg.Insp. Director Sean McMullen advised the McIntosh property at W180 S7677 Pioneer Dr. is one of the properties that was recognized when the Little Muskego Lake flood analysis was done. He requested a recommendation by the committee to acquire this approximately 2-acre parcel for stormwater improvements. Ald. Salentine stated she was very much in favor of acquiring this property. Mayor noted the property is currently for sale. Sean said this property was designated in the original FEMA study so there is grant money available through the brownfields program. Ald. Salentine moved to recommend that the City proceed to acquire the McIntosh property. Ald. Patterson seconded. Sean advised the house would be razed and no improvements are necessary to the creek at this time. Motion carried. OLD BUSINESS Discuss status of City Hall remodeling project Sean reported the remodeling is 99% complete except for the punch list, clean up and some electrical work. New Berlin drainage and storm water Sean advised the Public Works Committee met with the City of New Berlin Public Works Committee this week. As a result of new discussions since the meeting with Mike Campbell and Jeff Chase, 74 acres would be proposed to be acquired instead of the 102 originally thought. Information requested has been submitted to New Berlin. Mayor stated he is working with Atty. Molter on drafting of the 66.30 agreement. Continued discussion on Moorland Road Corridor-South of Woods Road Sean stated the request for proposal for a design consultant to propose design for Janesville to McShane and a conceptual layout for McShane to OO is due 3/15/01 with st an informational hearing to be held about May 1. Restrooms - Veterans’ Park Ald. Le Doux stated he considered the pavilion as the centerpiece of Veterans’ Memorial Park. He proposed an increase in the restroom facilities to provide adequate facilities for the public. Various designs were discussed. Ald. Slocomb moved to approve the layout with expanded bathrooms as shown in the PAC 6 design, keeping the overall structure size the same as originally proposed. Ald. Le Doux seconded; motion carried. Ald. Le Doux also proposed a 4/12 roof rather than a 3/12. Sean noted City Hall is 3/12 and the Police building is 4/12. The additional cost would be about $9,000. No further discussion ensued. Sean was excused at 8:10 PM. Committee of the Whole Page 2 Minutes of Meeting Held February 8, 2001 Continued discussion land/location for Community Center Mayor reported we’re about halfway through the 60 day period for the property owner to review the Offer. Ald. Chiaverotti gave a brief update on the sites the committee has visited to date. Discuss status of Old Muskego Settlement Centre Mayor stated Craig Anderson is working with Don Pionek to get a timeline on the move of the old town hall. Discuss Streetscape - Gateways to City Mayor advised the Task Force is still working on ideas. Dustin Wolff is to provide committee with recommendations and locations where monument style structures can be placed. Discuss status of City Hall remodeling project Ald. Sanders asked for the status of the monument style signs for City Hall. Mayor stated the deadline for the landscaping proposals is next week. Still working on an Open House date to tie it in with another event. Lake Fees Study Committee update Ald. Slocomb reported the committee met last week. It was revealing to Jay to learn who was being charged, where the parcels are, etc. Next going to get information from the Assessor on all on-lake and off-lake parcels as to what would be a fair market value for all parcels. Also looking at each parcel as to its highest and best use. Further discussion of 2010 Comp Plan Mayor reported the Plan Commission has reviewed. Update on power plant proposal-City of New Berlin and potential City of Muskego site Mayor stated there is nothing new from Midwest Power. Other power companies are looking for new ventures around the country and in southeast Wisconsin as a result of deregulation. Aldermen/Elected Officials’ Office Supplies Ald. Slocomb stated in 1997 extensive discussions were held concerning aldermen’s expenses, with one of the issues being office supplies and the feeling that the auto allowance was inadequate to also cover out of pocket expenses. The Auto Allowance was changed to Expense Allowance and increased to also cover home fax machine, printing, ink, local calls, etc. A couple months ago Jean Marenda sent an e-mail that it was her understanding that office supplies should be at the expense of the aldermen for their home office. Ald. Slocomb stated he believed that office supplies needed to do their job such as paper, pencils, folders, notebooks, binders, etc should be paid for by city hall and not from the aldermen’s expense account. Ald. Sanders and Ald. Salentine agreed. Ald. Wichgers felt as we become paperless the demand for supplies will be less, especially now with the laptop computers approved. An expense allowance is provided for supplies. Ald. Patterson felt the increase was approved for use of home phone, etc. and that it was not intended for pads of paper. Mayor recalled the additional Committee of the Whole Page 3 Minutes of Meeting Held February 8, 2001 $800 was to cover office and incidental supplies for anything at home such as toner, fax, phone and consumable office supplies. He said he had no problem with providing office supplies from city hall if that’s what the aldermen desire. However, he cautioned and made clear if an alderman wants to put out a monthly newsletter in his district it not be done through city hall. The aldermen determined that incidental office supplies should be supplied by city hall. This does not include the initial set-up and stocking of a home office and does not include capital items unless approved by specific Council action. NEW BUSINESS Discuss Filling Unexpired Term Aldermanic District 5 Ald. Slocomb presented an outline of a proposed process to fill the position. Jean reviewed various procedures of other communities. Ald. Wichgers preferred special election be held provided there are two or more applicants. He said George Dunst of the State Elections Board advised if the Council selects the replacement that the most ethical method would be for the existing alderman to resign first and not vote on the new candidate. Mayor noted a special election is not an option according to statutes. You can either leave the position vacant or fill through the appointment process. The aldermen discussed allowing the incumbent to vote on her replacement and decided 5-2 to allow, with Patterson and Wichgers voting no. Procedure to fill aldermanic vacancy determined to be as follows: 1) All applicants who are qualified to run for election in the district will be considered to be nominees. 2) Applicants will be interviewed by the Common Council in alphabetical order. 3) Voting for the successful candidate will be by paper ballot, initialed by aldermen. 4) Candidate receiving majority vote of aldermen present will be selected. Interviews will be held at a Special Council meeting on Monday, 2/19/01 just prior to the Public Utilities Committee meeting. If a candidate is selected, the candidate would take the Oath of Office at the next Council meeting. Jean was requested to hold all applications until the 2/16 deadline for application and provide to the Aldermen in a packet with the agenda on that date. Miscellaneous Business A Committee of the Whole meeting was scheduled for February 15 at 7:00 PM for a workshop with Dave Anderson on the 5-Year Capital Plan. The regular March meeting th was set for March 8. Ald. Slocomb noted that he asked that the election of a Plan Commission representative be placed on the next Council agenda to replace Ald. Chiaverotti at her request. Ald. Patterson moved to adjourn at 10:22 PM. Ald. Chiaverotti seconded; motion carried. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer