COMMITTEE OF THE WHOLE - MINUTES - 9/28/2000
COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved 11/9/00
MINUTES OF MEETING HELD SEPTEMBER 28, 2000
Mayor De Angelis called the meeting to order at 7:10 PM. Also present were Aldermen
Slocomb, Chiaverotti, Le Doux, Sanders, Salentine and Patterson., Finance Director
Gunderson. Ald. Wichgers was excused. The Mayor noted the meeting was noticed in
accordance with the Open Meeting law.
REVIEW OF 2001 OPERATING and CAPITAL BUDGETS
Mayor De Angelis advised the committee that the budget that is being presented
includes the addition of only two part time library positions, an upgrade in the Police
Department for Patrol Officers to Patrol Sergeants and a $1.00 per hour increase in the
intern positions rate. The Mayor also advised that a plan was being presented to
replace all of the computers on a four-year rotation with the fist year beginning in 2001.
This would include upgrades of all the 133 and 166 Mhz machines. Administration is
recommending that the cost of these 22 machines be taken out of a special revenue
fund established a few years ago for capital purchases. This removed approximately
$55,000 from the operating budget.
Finance Director Gunderson explained that the budget included increases for
telephone services, which are still being looked at for possible reductions, and a 25%
increase in health insurance rates. She presented the remaining 2001 budget by
department as follows:
Mayor and Common Council: Up $28,377 or 11.11%. Personnel costs include an
increase in the rate for the intern, the elected officials and the represented staff along
with the increase in insurance costs. The non-personnel costs are increasing $221.
Increased telephone charges offset by reductions in other line items.
Clerk Treasurer: Up $37,105 or 14.08%. $37,105 related to personnel for additional
hours for recording secretary and represented adjustments. Non-personnel is up
$5,879 or 19.67%. Increase related to computer costs for a new network printer;
rd
terminal, printer and scanner for the 3 collection window; increased phone charges
and a typewriter in office supplies. Revenues are recommended to increase due to
increased interest income. The department requested additional hours for the voter
registration clerk for purposes of collection of quarterly sewer payments and computer
support for the department. Administration is recommending against the additional
hours. The committee requested the impact of using current staff and paying overtime
instead of replacing the recording secretary in lieu of her resent termination. Ald.
Patterson also requested the staff look into the cost of digital copiers that act as
printers too.
Assessor: Up 18.39% or $44,003. Personnel representing $11,282 of this increase for
scheduled represented wage adjustment and non-represented estimates along with the
additional benefit and insurance costs. Non-personnel includes two new computers,
$416,000 for revaluation expenses and $10,000 for attorney for Board of Review and
CLT. Recommended reductions in conferences and training and maintenance of
copier.
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Minutes of Meeting Held September 28, 2000
Law: No changes from last year.
Elections: Down due to fewer elections, however does include additional $2,400 for
redistricting software.
Judge: Up 5.17% or $6,469. Personnel up $8,952 for scheduled represented
increases. Other operating supplies are down $2,500. The Judge renewed his request
for additional hours for the clerk position, administration is recommending against this.
Non-Departmental: Increase $14,092 or 3.4%. $20,000 increase in workers
compensation coverage along with increases in postage, supplies and notices &
publications offset by reductions in insurance deductible and Little Muskego Lake
Associations account for this increase. The League is changing their insurance
coverage from Wausau to Kemper and the City may no longer receive a credit,
therefore, $30,000 has dropped from the budget.
City Hall: Up $4,919. Personnel costs are down because of the actual utilization of
insurance coverage. Non-personnel costs are up because of increase mileage and
utilities. The Mayor advised that $1,000 overtime be added to City Hall for call in time
for the maintenance staff when issues come up with the HVAC system.
Information Systems: Up $7,741 or 3.99%. Personnel costs are up $9,742 due to
estimated non-represented personnel adjustments and insurance costs. Non-
personnel costs are down $2,001 or 3.55%. This is due to an increase in conferences
offset by reductions in computer charges and telephone. The Department requested a
new Applications analyst position, and additional funds to hire outside services while
the director is on family medical leave. Administration is recommending against both.
Finance: Up 4.88% or $10,384. Personnel and benefit costs are up 4.09%. Non-
personnel costs are up 12.5% or 2,488. Reductions in computers due to elimination of
maintenance contract on a printer offset by a $2,395 increase in telephone and the
addition of copier maintenance.
Planning: Divided into three programs, General Planning, GIS and Zoning. In total, the
department is up $28,392. $10,339 of this increase is in personnel. Non-personnel is
increasing $18,053 or 81%. Training, conferences and mileage is up $3,651 primarily
due to the GIS program. Computer charges are up $6,367 because of the arc view
license and ESRI service agreement. Telephone is up $1,605 and other supplies and
expenses are up $4,225. Revenues for this department are going down, because the
fees have been adjusted based upon the time spent on their services.
Engineering: Up $5,204 or 6.3%. Personnel costs are up $3,969 or 6.78%. Non-
personnel costs are up $1,235 or 5.13%, primarily due to conferences and office
supplies.
Police: Up 3.3% or $89,823. Personnel and benefit costs are up $121,725 or 5.03%.
$12,861 of this increase is for uniform replacements. Non-personnel costs are
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Minutes of Meeting Held September 28, 2000
recommended to decrease 10.68% or $31,902. Expenses for the grants in the amount
of $44,200 is now budgeted in a special revenue fund. Maintenance expenses are also
down $6,605.
Civilian Police: Up $50,708 or 14.31%. All due to personnel and benefit increase
resulting from scheduled represented staff wage adjustments.
Non-Departmental Public Safety: No change from last year’s budget.
Rescue: Now budgeted for in a special revenue fund.
Building Inspection: Up 35,420 or 9.33%. Personnel costs are up 29,723 or 8.8% due
to scheduled wage increases for represented staff and estimates for non-represented
staff along with insurance cost increases. Non-personnel costs are increasing $5,697
or 13.65% because of the need for additional contracted services, an ordinance update
and higher mileage costs. Computer charges for this department are decreasing.
Health & Sanitation: Up 5.75% or $27,888. Primarily related to contracted services.
Public Works: Total Department up $66,598 or 3.5%. Personnel and benefit costs up
$19,279. Non-personnel costs up $49,319 or 4.98%. Increase related to $20,000
increase in road program, $11,000 increase in DPW materials for bridge repairs,
$5,000 in culvert pipe and drain tile expenses and $6,300 in equipment maintenance.
Library: Up $128,952 or 19.95%. $52,576 of the increase related to personnel and
benefit costs, which include the addition of two part time positions and scheduled wage
rate increases for represented personnel. The non-departmental increase of $76,376
relates to a $4,500 increase in maintenance of equipment for maintenance agreements,
$10,000 for print materials, $5,000 for audio visual material and $45,000 for utilities.
Additional increases associated with computer costs and telephone charges.
Park & Recreation: Total department up $95,946 or 11.37%. The Parks’ Department is
responsible for $38,321 of the increase with $30,167 of this related to personnel and
benefit costs. The $8,154 non-personnel cost increase in Parks is related to
professional, contracted services for lawn mowing and utility costs. The committee
requested additional information on the professional services increase of $2,400. The
Recreation program is increasing $59,418 or 13.02%. The increases are related to
program costs and wage increases. The revenues for recreation are increasing
$51,718. This will cover most of the cost increases.
Debt Service: Down $1,814,326. This is due to a reduction in debt that was being paid
for by other sources. This is can also be seen by the reduction of $1,945,176 in other
financing sources. The debt that is being paid is primarily debt for City improvements
and not utility debt.
The Mayor advised the committee that at the next meeting he would like to invite only
the department heads from the department that the committee had questions on either
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Minutes of Meeting Held September 28, 2000
their operating and capital budgets. He also explained that the Library wanted to make
a power point presentation for their materials request.
The committee recapped the questions that they wanted to have answered:
The required overtime for staff to attend committee meetings and the impact of not
replacing the recording secretary; The cost of digital copiers for the Clerk Treasurer
and Park & Recreation Department:; A listing of computer purchases and swap-outs
where and why; The Planning application assessment; The sprinkler testing; Park
Consulting; Un-funded sick and vacation liability; and Phone Charges.
The committee requested that the following department heads be invited to the next
meeting to address budget issues: Library, Information Systems, Building and
Engineering, Police and Planning. They also requested that the meeting begin at 6:30
p.m..
Adjournment
Ald. Sanders moved to adjourn at 10:41 PM. Ald. Slocomb seconded, motion carried.
Respectfully submitted,
Dawn R. Gunderson
Finance Director