COMMITTEE OF THE WHOLE - MINUTES - 10/5/2000
COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD OCTOBER 5, 2000
Mayor De Angelis called the meeting to order at 7:00 PM. Also present were Aldermen
Slocomb, Chiaverotti, Patterson, Sanders, Salentine and Wichgers, along with Finance
Director Gunderson. Ald. Le Doux was excused. The Mayor noted the meeting was
noticed in accordance with the Open Meeting law.
CONTINUED REVIEW OF 2001 OPERATING and CAPITAL BUDGETS
AND APPEARANCES BY THE FOLLOWING DEPARTMENT DIRECTORS:
Library Director Sanhuber presented a power point slide presentation with regard to the
requested 2001 budget for library material. The Library currently has a $3.95 per
capita spending in library material. This number is the combination of the City’s actual
spending and the Waukesha County Federated Library System, which represents all
sources other than City. The City’s spending alone is $2.15. Librarian Sanhuber also
presented that the population has increase, but per capita spending has not. In 1985
the Library had 7,700 patrons now it has 21,000 patrons. Circulation is 30% higher this
year than last. The Library averages 400 per day. Previously not even 200 was
estimated. The 2001 budget request would increase the City’s spending from $2.15 to
$3.32 with a per capita spending with other sources at $4.60.
Plan Director Turk was present to discuss the request for an application assessment in
the GIS program of his budget. Director Turk explained that due to the rapidly evolving
technology of GIS, he felt it would be useful to do a department by department
assessment of need to maximize the use of the system. When asked by Ald. Patterson
if the Plan Department was required to drop something from its budget what it would
be, Director Turk stated the $1,800 for the Comp Plan Summary. A reduction was not
made.
Engineering/Building Director McMullen was present to discuss the Capital Budget
request for copier purchases in 2001. Director McMullen explained that in the effort to
look for digital copiers instead of analog machines, the copier committee was looking at
a cost of approximately $20,000 for a main copier and $2,100 to $3,000 for
convenience copiers. The committee suggested that the committee look at the cost of
replacing printers with digital copiers and the total output of documents.
Mr. McMullen also explained that $9,000 in overtime could be removed from his
budget. He does not feel that this will be necessary due to a recent reorganization of
his department.
Information Systems Director, Joe Sommers presented to the Committee that with the
plan to get away from AS400 and running in a PC environment, he would like to
establish a four year replacement schedule for the PC’s. The City currently has
eighteen 133 Mhz machines and five 166Mhz machines. The committee felt that it
would be appropriate to use funds from the Capital project special revenue fund to
finance the computer replacements. Ald. Slocomb recommended to keep two 166 Mhz
machines that are not being placed elsewhere, to be used as back-up.
The Committee took a break at 9:30 p.m. and re-convened at 9:45 p.m.
Committee of the Whole Page 2
Minutes of Meeting Held October 5, 2000
Based upon a request by the committee, Finance Director reported that there would be
approximately a $1,000 savings to the Clerk-Treasurer’s budget by using overtime for
present staff to take minutes at the evening committee meetings instead of replacing
the Recording Secretary.
Finance Director Gunderson discussed with the committee budgeting the use of Landfill
funds for funding the sick and vacation liability in an effort to prepare for the upcoming
GASB 34 reporting requirements. The Committee agreed that the budget be prepared
accordingly.
Ald. Chiaverotti requested that consideration by made to placing money in the 2001
budget for training for customer service and team building. The Mayor was directed to
bring information and costs to the next meeting.
Ald. Slocomb explained that the purchase of lap top computers had been considered in
prior years and determined to be unnecessary at that time. He presented the
possibility again at a cost of approximately $3,000 per computer, which would include a
viewer for GIS. Ald. Chiaverotti felt that the purchase of lap top computers was not
necessary, Ald. Wichgers was against it, Ald. Sanders said, maybe, but cost was an
issue. Ald. Salentine, Ald. Patterson and Ald. Slocomb were in favor of the purchase,
however Ald. Slocomb did not want to take money that could be used for other
departments and suggested looking at the funds available for computer replacement.
Adjournment
Ald. Patterson moved to adjourn at 11:01 PM. Ald. Chiaverotti seconded, motion
carried.
Respectfully submitted,
Dawn R. Gunderson
Finance Director