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COMMITTEE OF THE WHOLE - MINUTES - 5/11/2000 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO (Approved 6/1/00) MINUTES OF MEETING HELD MAY 11, 2000 Mayor De Angelis called the meeting to order at 7:09 p.m. Also present were Ald. Slocomb, Chiaverotti, Le Doux, Patterson, Sanders, and Wichgers, Deputy Clerk Blenski, and Finance Director Gunderson (arrived at approximately 8:00 p.m.). Ald. Salentine was not present. The Mayor stated the meeting was noticed in accordance with the open meeting law. Ald. Slocomb moved to approve minutes of the 4/06/00 meeting. Ald. Le Doux seconded, motion carried. OLD BUSINESS Review Fire Prevention Code The Mayor stated that he has still been unable to find someone to do the type of study that the Committee requested. Ald. Slocomb will see what he can do with Ald. Le Doux offering his assistance. Continued Discussion Land/Location for Community Center The Mayor stated that there is nothing new to report since Tuesday’s Council meeting of May 9 but he did talk to one of the property owners. Discuss Status of Old Muskego Settlement Centre The Mayor advised that he talked to Don Pionek and there is nothing new to report at this time. Ald. Le Doux confirmed that this is still in the preliminary planning stage. Discuss Status of Linnie Lac Dam The Mayor stated that the DNR contacted us three weeks ago. The action plan will be developed in the near future. The City should have input regarding the gate. When the plan is finalized by the DNR, a floodplain amendment will be needed for the Jewel Creek area. Discuss City Hall Remodeling Project The Mayor advised that asbestos abatement training was held on Wednesday, May 10, 2000. The actual abatement is scheduled to begin on Tuesday, May 16 and is expected to take four to seven days. Security of the City Hall building was discussed with the Mayor stating he will discuss with Maintenance staff. Ald. Chiaverotti asked if a consultant was being hired to provide assistance with the building’s interior decorating. The Mayor stated that was being handled through the architects. He also noted that in June the City will be hiring a consultant to review the AV system. Continued Discussion Regarding Stormwater Funding/Ponds Ald. Slocomb suggested this item be removed for now; we need to look at each specific project. Public Works Committee or Plan Commission would be reviewing. Ald. Chiaverotti agreed. Ald. Wichgers discussed a possible time frame because constituents in his district on Schubring want to do a dredging project. They don’t want to spend money now and then have to redo work later. The Mayor stated the various ponds involved are on private property. Much depends on what happens at Parkland Mall as to a TIF district, etc. Discuss Business Park Location Ald. Slocomb stated this is a dead issue until after the Comp Plan is adopted. The item will be removed from future agendas for now. Consider Establishment of Policies and Procedures Ald. Slocomb noted that this item could also be removed from future agendas for now as this is ongoing and the City’s departments are working on. The Mayor stated he will see if the Police Committee of the Whole Page 2 Minutes of Meeting Held May 11, 2000 Department’s policies and procedures are available on electronic media. It is his goal to have all of the policies and procedures in electronic format. Review Status of Engineering/Building Inspection Director Position The Mayor stated this matter was now completed. It appears that there will not be any COBRA issues. It was also noted that an article that appeared in the Muskego Sun misquoted the starting salary for the position. Finance Director Gunderson arrived. Further discussion on Weights and Measures licenses The Clerk-Treasurer used the statewide Clerk’s Association network to inquire if other municipalities pass on charges paid to the State for weights and measures inspections. She provided a list of responses received to date. Ald. Patterson favors passing on the costs to the businesses. The Mayor stated that the Finance Director, Clerk-Treasurer and Plan Director have yet to meet to determine the cost factor to the City to administer that type of program. The Aldermen were interested in reviewing the information when compiled; the item will be placed on the next agenda. Continued Discussion on Downtown Area Development Ald. Slocomb stated this may be tied to the development of Parkland Mall. The Mayor stated that the recommendation of the Comp Plan Committee is to apply the “park and walk” concept. The Mayor stated there are specific areas in the City (Parkland Mall, Pick ‘N Save Center) that could be looked at where the concept would work. The setback requirements are what change bringing the buildings closer to the street with parking located in the rear. Developers often oppose because it can create additional expense. The Mayor stated there is a new development in Middleton, Wisconsin which was built on this concept. He will find out more specific details about the development from the Plan Director and provide the information to the Council members who were interested in seeing it. Review New Berlin Drainage Issues Ald. Slocomb requested that the Mayor follow up on previous correspondence that was sent. New Berlin officials should be encouraged to bring something to the joint meeting scheduled for the end of the month. Discuss status of Parkland Mall - TIF issue The Mayor stated that he has met with Dawn Gunderson and Sean McMullen to finalize a TIF plan with numbers to be presented to the developer as well as the Aldermen, Plan Commission, and the public. The Mayor stated the plan will be a broad recommendation determined by staff of what can be done in concept as to the land use and the level of financing to accompany it. He noted that the City has worked with the developer in attempting to put this together. Discuss Status of New Library The Mayor noted the item would be removed from future agendas. He will continue to update the Council regarding the furniture. Ald. Chiaverotti noted that Friends of the Library are discussing and reviewing the possibility of a gift shop and coffee service at the new library. Discuss Moorland Road Funding The Mayor noted there is nothing new to report. Ald. Slocomb stated this item was placed on previous agendas to determine costs put on developers. The Mayor stated something will have to be worked out in the near future for upcoming developments. He noted it may be ready for the August Committee of the Whole meeting. Committee of the Whole Page 3 Minutes of Meeting Held May 11, 2000 Discuss Streetscape - Gateways to City Ald. Le Doux stated there was nothing new to report. The Mayor stated nothing new has come from the Mayor’s Task Force. Many different options are available. Tess Corners will be done first and then the same standards will be carried through to other areas. Discussion continued regarding a boulevard concept and various lighting options. The Mayor stated the lights at the Library site were determined by the Downtown Design Guide. Ald. Sanders asked if sketches of cross section options could be provided to the aldermen for review. NEW BUSINESS Discuss Goal Setting for 2001 Budget The Mayor stated he and Finance Director Gunderson need to know if there are any specific goals or projects the Council wants to accomplish in preparation of the 2001 budget. He stated that personnel issues will have the most impact. Nonpersonnel issues will increase by one percent. The Library numbers will definitely increase with the new building. Ald. Patterson stated the City should look at planning to further the development of technological expansion, such as offering registration for Parks and Recreation programs on the web. Mayor De Angelis stated that the City has been reactionary in that regard, which is good. We have given people what they have asked for. Ald. Patterson stated it could be thrown out to department heads. Ald. Slocomb stated that each department must be responsible for putting out and maintaining their own information on the web. The Finance Director stated that the budget worksheets will be distributed in June. Department heads need guidance from members of the Council as to what they want accomplished. The Mayor noted that equipment needs will have to be reviewed with the City Hall remodeling. Ald. Patterson suggested the City look at digital equipment. It was also noted that document imaging continues to be explored. The Finance Director stated she wanted to present several ideas to the Committee this evening. She reported that the City can amend the way certain items are budgeted for making the City eligible for state revenues. She is working with the City’s auditors to accomplish. Finance Director Gunderson also noted that the budget process has been streamlined. She wants to continue to improve the process. Discussion took place about the possibility of having a budget meeting on a Saturday with department heads being given an allotted time for attendance. Some aldermen were in favor of that concept. The Mayor stated it will be discussed at the next Department Head meeting. The Finance Director is working on the budget calendar and has created a standardized format for all budgets to be submitted. She presented a condensed version of the City’s 2000 budget which she is proposing be used for distribution purposes in 2001. She asked for input and some suggestions were given to her. The Finance Director also discussed the creation of a formalized Capital Budget plan for a specific period of time, such as five years. She explained the concept. The plan would include the City’s policies to finance proposed projects. The City’s financial advisors can provide assistance to create this plan; they have done this with other communities. It could still be accomplished for the upcoming budget year. The Mayor noted the big ticket items (sewer roads, water, buildings) would be included. Ald. Patterson expressed concern about making a long-term commitment. The Finance Director noted that the City would only commit funds for one year of the plan at a time. Ald. Slocomb stated he favored the concept. The Mayor said that some expense would be incurred to have the consultants involved. He and Dawn will obtain scenarios and cost factors and present to the Council. Committee of the Whole Page 4 Minutes of Meeting Held May 11, 2000 COMMUNICATIONS AND MISCELLANEOUS BUSINESS The Mayor noted that the Aldermen must pay if they choose to accept the Milwaukee Brewers invitation. The next Committee of the Whole meeting is scheduled for June 1. Adjournment Ald. Sanders moved to adjourn at 10:00 p.m. Ald. Chiaverotti seconded; motion carried. Respectfully submitted, Jill Blenski, CMC Deputy Clerk CityHall:COW/COWM051100