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COMMITTEE OF THE WHOLE - MINUTES - 1/12/2000 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved 3/2/2000 MINUTES OF MEETING HELD JANUARY 12, 2000 Mayor De Angelis called the meeting to order at 7:05 p.m. Also present were Aldermen Slocomb, Le Doux, Patterson, Pionek, Salentine and Sanders. Ald. Chiaverotti was excused. Director of Planning Brian Turk and Clerk-Treasurer Marenda were also present. Mayor De Angelis stated the meeting was noticed in accordance with the Open Meeting Law. Ald. Patterson moved to approve minutes of the 11/4/99 meeting. Ald. Salentine seconded; motion carried. Further review of criteria for land division on lakefront properties Mr. Turk presented a timetable (attached) regarding the two-year window for the phase-out of legal lot status. There are 92 parcels, or 46 owners affected The area affected is predominately around Little Muskego Lake, with a few on Bass Bay and Lake Denoon. Another issue is the matter of fees. Current application fee for legal lot status is $115.00. Ald. Patterson moved to proceed according to the timeline as presented and waive the application fee for the first six (6) months after the effective date of the ordinance. Ald. Salentine seconded. Motion carried. Discussion of Land Conservancy Program Mr. Turk stated the RFP for a consultant should be ready to distribute by e-mail this Friday to th be reviewed at the Finance Committee meeting on January 19. Place on next COW agenda. Continued discussion land/location for Community Center Mr. Turk advised he received a letter from the Dept. of Agriculture stating they will not be doing an Agricultural Impact Statement for the Carity property. The Mayor stated he will meet with Mr. Carity next week to present his rights letter and other documents. He also thought the Boehms might be ready to discuss this matter with him by the end of next week. Mr. Turk indicated he had not heard from the Dept. of Agriculture regarding the Boehm property. Place on next COW agenda. Continued discussion on downtown area development Ald. Pionek asked how the Comp Plan meetings are going. Mr. Turk advised they hadn’t met since the last update to Committee of the Whole. Place on next COW agenda. Reconsideration of Parkland Mall - TIF issue Mayor reported there is nothing new. Faxed correspondence received from the property owner asking for a meeting will be distributed tomorrow. Mayor stated his December letter to the property owner had asked the property owner to contact Mr. Turk regarding downtown development issues, since the Comp Plan Committee has discussed new design standards. It also said that after reviewing the minutes and discussion with Mr. Turk, if he felt there was a need for an additional meeting to go through the process if he had something to present, he could ask that it be set up. Ald. Patterson asked if the Plan Commission had denied the TIF. Mayor stated the Plan Commission denied the TIF, with the minutes indicating once there is a more formalized plan it will be reviewed. In response to Ald. Patterson’s question if the property owner could go directly back to the Plan Commission with a plan, the Mayor stated right now there is a TIF Review Board out there, an approval by the Common Council to proceed with the preliminary plan, and Plan Commission denial. He will first need the Plan Commission approval, unless the plan is different than the previous submittal to the Council - such as a change of boundaries and a different use than commercial as originally proposed. Ald. Salentine asked if the City still follows the rules that if there are outstanding citation, permits can’t be acquired until those have been resolved? Mayor stated the rule of no building permits to violators is still in effect. Place on next COW agenda. Committee of the Whole Page 2 Minutes of Meeting Held January 12, 2000 Discuss Make Up of Plan Commission Members Mayor advised that because of action taken through the state budget process, the required make-up of Plan Commission membership was changed. Municipal ordinance can establish membership as long as there are seven members and a minimum of three citizens on the commission. No longer required to have an alderman, Parks representative and City Engineer, and the body may elect its own chairman, not necessarily the Mayor. Committee felt it important to have Mayor, Alderman, City Engineer and Parks representative on commission. Mayor noted current membership includes four citizens-at-large, Parks and Rec Board president, Alderman and Mayor. He noted one of the citizen members was appointed due to having no City Engineer on staff. He will have an ordinance to amend the current code prepared and brought to Council for approval. Review status of City Engineer position Mayor reported he talked to the current headhunter today. Right now he doesn’t have anybody except for the couple people already looked at. Mayor said he is accepting proposals from other agencies, which should be ready for the next Finance Committee meeting. He advised he did a re-review of a previous applicant, and will review it with the committee. Place on next COW agenda. Review Fire Prevention Code No new information to report. Place on next COW agenda. Discuss status of Old Muskego Settlement Centre Ald. Pionek reported he and Craig Anderson are trying to meet with a gentleman from Old World Wisconsin. He has indicated he will be happy to work with them on the plan. The $14,000 CDBG funds can be carried over according to Craig’s discussion with the County. Once the plans are developed we can apply again for another grant. The grant is only for handicap facilities. Place on next COW agenda. Discuss status of Linnie Lac dam Mayor reported the dam is almost completed. Dredging will proceed. They have not contacted us to put spoils at Park Arthur. City had asked for $4,000. Place on next COW agenda. Discuss status of City Hall remodeling project Mayor advised still on schedule. Met with architect who is preparing final drawings to go for bid. Some minor changes were made. There is a new cost estimate based on the plans. An asbestos test showed asbestos in the floor tile and joint compound in drywall, which requires asbestos abatement through the demolition. Did have to make ADA accommodations in the upstairs restrooms and they now estimate an additional $100,000 due to some of the changes. However, may save in other areas - such as the electrical system not required to be upgraded. Ald. Sanders requested new signs at the entrances on Pioneer and Racine - similar to the ground monument for the new Library. Mayor responded he would look into it. Hopefully funds will be left over from the Library project. Ald. Slocomb requested a set a plans be submitted to all the aldermen which includes both the furniture layout and dimensions for review prior to final plans for bid. They was some concern about the size and configuration of the aldermen’s room to provide enough table space to lay out plans and drawings, have enough room for the committee and the audience. Also requested that one wall be cork or magnetic for hanging plans, maps, etc. Ald. Slocomb also requested comfortable furniture for the citizens be purchased for the Council Chambers. Mayor noted the Council Chambers would have new lighting, carpeting and chairs, raised platform for Council, plugs ins for eventual laptops, voting board in view of aldermen and cable cameras mounted on columns. Place on next COW agenda. Committee of the Whole Page 3 Minutes of Meeting Held January 12, 2000 Continued discussion regarding stormwater funding/ponds Ald. Pionek noted one of the things the Mayor was to do was to line up a meeting with all affected property owners. Mayor advised that hasn’t been done yet. Ald. Slocomb felt there is a potential with Candlewood Creek and asked that someone coordinates this. Ald. Pionek noted it showed why a full time City Engineer is needed. Mayor advised he will try to get a meeting set up by end of this month. Mayor advised there is money budgeted to do new profiles due to sedimentation and look at possible expense of Tess Corners Drainage Pond. Ald. Slocomb said a timeline should be prepared for the project. Land acquisition will be required since more storage area is needed. Clean up will help. Place on next COW agenda. Discuss Business Park Location The Comp Plan committee minutes indicate they may want Moorland Road extended to be four-lanes, 100 ft. right of way under local control. Mayor asked Ald. Sanders what’s the rational of local jurisdiction without trucking to support a business park? If access to I-94 is through that road the majority of traffic to the business park would be truck traffic. Ald. Slocomb questioned what the proposed land use is at Moorland and College and Ald. Sanders responded office/commercial/retail. Ald. Slocomb also asked if the committee members looked at the area west of the landfill on Hwy. 45 as a business park. Ald. Sanders said that area on 45 would be more of an industrial park, not a business park. Ald. Slocomb agreed it would have to be a heavy-use park in that area. Mayor noted it is too far removed from the interstate to get the type of development you’d want in a business park. Ald. Sanders commented he wondered why Franklin and New Berlin taxes are high with their industrial parks in place. Mayor noted for example the tax rate for the Franklin/Franklin school district is about $30.00, and for the Franklin/Oak Creek school district it’s about $22.00, and that is why Franklin is trying to promote that type of development on the west portion of the City. As for New Berlin, they have high expenses, such as about three times the staff in their municipal government and more schools than Muskego, and their tax rate is not significantly higher than ours. Ald. Slocomb felt a mix of development is needed in the community. Our industrial and commercial development is low. He suggested that the Comp Plan committee finish their task, and asked the aldermen to review what they are doing and provide input to Ald. Sanders. Place on next COW agenda. Discuss paving of private roads and driveways Ald Pionek stated the question was, do we pave private driveways for people? He commented about a private driveway that was done. Ald. Slocomb thought the answer was anyone is eligible to have that done if they are paving in the area, with payment up front. Mayor noted that citizens normally contact the contractors on site and ask them to do their drive with payment directly to the contractor. Mayor said the Public Works Committee should review and develop a policy, after obtaining concurrence by the contractor. There could be many people wishing to take advantage of such a program. Ald. Patterson suggested if procedure is developed it should include pre-payment directly to contractor. Mayor said he will check into it to see if it can be done. This matter will be placed on the next Public Works agenda. Consider Establishment of Policies and Procedures Ald. Pionek stated he had asked that each department document their policies. Mayor stated the project was started with his last intern, since someone needs to facilitate and put it together. He said he is currently interviewing to fill the vacant intern position. Ald. Pionek noted a couple things come up each week that are “policy” but nothing is written. Mayor stated the initial set up of the framework of the policies is necessary so everyone puts theirs together in the same format, and can be done by the new intern when time permits. Ald. Slocomb felt the departments could start collecting items before the formatting. Mayor said the department heads will be asked to create a list of policies, and the Committee of the Whole can prioritize Committee of the Whole Page 4 Minutes of Meeting Held January 12, 2000 and categorize. Ald. Slocomb felt that what they think important shouldn’t be criteria. Place on next COW agenda. Further discussion on Weights and Measures licensing Information not yet available. Place on next COW agenda. Discuss Term of Tess Corners Fire Department Contract Mayor reported he was contacted by TCVFD asking if the City would be willing to have five (5) year contracts with the department for fire service. Only thing to change annually would be the dollar amount. They are getting prepared to sign for 2000, and asked if the City would entertain changing the contract for 2000, or possibly changing in 2001. Ald. Slocomb noted most everything is done on an annual contract basis, except BFI which is for 10 years with options of set percentage increase in price. That was done as there were benefits with a long- term contract due to protections to the City, citizens and BFI. If you can’t talk price and narrow that down, he didn’t know what the benefit would be. Ald. Patterson noted we do have a five (5) year contract with TCVFD for rescue service. Also, we want the departments to try to standardize their budgeting formats, and to get capital and O & M consistent in both departments. He suggested it be looked at in 2001, after budget formats are standardized and the benefit to the City is established. Mayor agreed it would be reasonable to say we’ll look at it for 2001. Discuss Charging Fees for Fire Calls Ald. Patterson suggested if we’re going to start talking salaries, there might be a portion of fire calls which could be covered under homeowners insurance. Ald. Le Doux posed some examples of when he felt this would not be appropriate - child pulling fire alarm, calls to schools, etc. Ald. Patterson said he was mainly looking at what areas would be covered under peoples’ insurance policies. Mayor asked Ald. Patterson to talk to some insurance agents to get an answer to bring back to committee. Clerk-Treas. Marenda stated she would e-mail the municipal clerks on the network to see if anyone charges for fire calls. Please on next COW agenda. Discuss scheduling future meeting dates for Committee of the Whole Committee determined regular meetings would be scheduled the first Thursday of the month starting March 2, 2000, with no meeting in February. Adjournment Ald. Patterson moved to adjourn at 9:58 p.m. Ald. Sanders seconded; motion carried. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer jm