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COMMITTEE OF THE WHOLE - MINUTES - 4/6/2000 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved 5/11/00 MINUTES OF MEETING HELD APRIL 6, 2000 Mayor De Angelis called the meeting to order at 7:09 p.m. Also present were Aldermen Slocomb, Chiaverotti, Le Doux, Patterson, Pionek and Salentine, Clerk-Treasurer Marenda, Planning Director Brian Turk and Ald.-elect Wichgers. Ald. Sanders was absent. Clerk-Treas. Marenda stated the meeting was noticed in accordance with the open meeting law. Ald. Patterson moved to approve minutes of the 3/02/00 meeting. Ald. Salentine seconded, motion carried. Further discussion on Weights and Measures licenses Mr. Turk discussed licensing and assessing a fee for businesses operating a scale or meter to offset the state’s charge for inspection of these devices. He noted his previous community charged a $10.00 license fee and adopted a special assessment resolution. He recommended it to offset the full cost on the general tax levy. Ald. Salentine questioned if this wasn’t more of a benefit to the citizens rather than the businesses. Ms. Marenda felt that the special charge provision in the statutes would apply rather than the special assessment process. She reported she spoke to Finance Director Gunderson on this matter and she did not feel it was cost effective. Mayor De Angelis said staff can meet to determine amount of time, estimated cost and method of implementation if it is determined to proceed. Ald. Patterson moved to have staff to prepare a plan and submit it to future Committee of the Whole meeting. Ald. Chiaverotti seconded. Motion carried. Discuss status of Parkland Mall - TIF issue Mr. Turk reported another meeting was held with the developer and representatives and City officials. In process of preparing cost figures and moving in an amicable fashion. Will meet again next week. A timetable is to be submitted by the developer to Dawn Gunderson for calculations she has to do. Discussion of Land Conservancy Program Finance Committee interviewed three consultants and recommended contracting with Applied Ecological Services/Vandewalle & Associates in a joint venture, going to Council on 4/11 for consideration. Mayor noted the contract, specs and descriptions were previously supplied to the aldermen, and Mr. Turk can supply another copy if requested. Continued discussion on downtown area development Ald. Patterson asked about the “park and walk” concept. Mr. Turk stated the idea isn’t to retrofit existing sites, but to work with new development as turnover occurs. The latest Parkland Mall proposal accommodates that in a good way. Mr. Turk felt the only other area is the Pick ‘n Save site which would take more retrofit if it ever needs rebuilding, with other areas falling in pretty easily. Discuss Streetscape - Gateways to City Ald. Le Doux requested all gateways to the City provide a flavor of what downtown looks like and to identify Muskego. Every time you do one, you’d carry out a similar theme. Like the Tess Corners area with its old buildings, having street lights the same as downtown. Also signage would be a nice touch. With the Tess Corners area done first, a cost could be determined to do others similarly and budgeted for. Mr. Turk distributed a draft outline of what the Task Force is looking at for the Tess Corners area, showing the first item as the streetscape, which will be the prominent feature. He reviewed a map showing alternate road designs. A neighborhood informational meeting will be held next week. County indicated they will listen and we’re hoping for a compromise in this area. Mr. Turk said each gateway will Committee of the Whole Page 2 Minutes of Meeting Held April 6, 2000 need to be evaluated on its own merits. Tess Corners will set the standards. There’s also a signage issue. It’s planned to bring forward a unified sign theme, and directional signs for parks and public building sites. Discuss Moorland Road funding Mayor noted Sean McMullen discussed with the Public Works Committee that more highway aid funds are available now that the population of Muskego is over 20,000. The whole Moorland Road Extended would have to be looked at all the way from Janesville to North Cape to qualify. Janesville to Woods is planned as a 2-lane road under local jurisdiction. If you use federal dollars, it changes the scope of the project. We may choose not to use those dollars due to the scope of the project. Ald. Pionek said Sean is looking at different ways to do Woods to 00. Woods to Janesville is set as far as alignment. Federal funding could be an advantage due to the wetlands in the area. Mayor noted that as far as funding the road to the north the construction is dependent on the development in the area. Ald. Pionek believed the design and reconstruction of Woods and Moorland would be done and paid for as part of the Woods Rd. project. Mayor advised Towne Reality they would be dedicating the road right-of- way and would be paying towards the road. Discuss status of Linnie Lac dam Mayor stated it was his understanding that the Linnie Lac District owns and controls the dam. Muskego has not signed off yet on the operation of the spillway. We had objections the last time it was presented for review, but that doesn’t mean the DNR didn’t approve over our objections. Review Fire Prevention Code Mayor advised he hasn’t yet found someone to perform a loss control study, but has a call in to Devine and Tweedale to see if they can recommend someone. Continued discussion land/location for Community Center Mayor said it was his hope to have appraisals here tonight. The draft reports were delivered last week, requested information was provided as requested by the appraiser, but they haven’t been returned in final form. Ald. Pionek asked about the other site west of the high school, so as not to delay the process, as he felt the cost of land on Janesville will be cost-prohibitive, and the organization can’t start fund-raising until we give them the land. Mayor stated he had not yet been directed to spend the $4,000 to hire an appraiser for that site. Ald. Salentine noted the City did not plan to “give” the property to the community center organization, but it will be a long-term lease for $1.00. Mayor noted the City will receive a benefit for space for recreation activities, etc. This alternate-location issue to be placed on the 4/11 Council agenda for discussion. Closed session may be necessary to review appraisals if received. Discuss status of Old Muskego Settlement Centre Ald. Pionek reported the individual was selected (Richard Beisser) to provide a conceptual layout of the Old Settlement Center Site. A meeting will be set up with Craig Anderson. Ald. Le Doux asked to be included in that meeting. The Historical Society wants to dismantle the log cabin and rebuild it for a cost of about $50,000 and Ald. Pionek said he asked that they put that on hold until the plans are done. The Parks Board has recommended approval of the hiring and it was approved by CDBG for grant funding. Discuss status of City Hall remodeling project Mayor reported the bid for asbestos abatement would be let on Tuesday. Still on target to start st demolition and abatement on May 1. The departments will start moving next week, with the Committee of the Whole Page 3 Minutes of Meeting Held April 6, 2000 Mayor and Finance Department to the Police Department, the Recreation Dept. to the Parks Headquarters, the Assessor, Planning, Building and Clerk-Treas. departments to the lower level of city hall. Will be hiring a separate contractor to test air quality three times a day during the abatement due to employees in the building. An information meeting will be held with employees. Continued discussion regarding stormwater funding/ponds Ald. Pionek advised that Ruekert & Mielke is to come up with a plan for the Tess Corners drainage area. Mayor noted that the County is interested in working with the City as to buy-in. Need to have calculations for size and configuration. Ald. Patterson asked if the pond is expanded how will that affect the pipe under Janesville and the businesses in the area? Mayor indicated the piping under Janesville may change when the road is reconstructed. The County will provide compensating storage upstream due to the volume they need in the stream to the south. Ald. Le Doux asked if we can restrict the amount of water coming from New Berlin and require them to do storm management. Discuss Business Park Location Waiting to hear comments at Comprehensive Plan public hearing. Consider Establishment of Policies and Procedures Mayor reported the departments are starting their policies and procedures books. Ald. Slocomb said he would like to start seeing them. Ald. Pionek asked if they should be put on the internet. Good to have one person keep a master book. Ald. Slocomb noted there are two types of policies - those that deal with the public and those that tell how to internally deal with the policies. Ald. Pionek noted he was mostly interested in those that deal with the public. It was determined that each department should maintain their own policy and procedure manual, with a master book(s) with all departments’ policies maintained by the Mayor’s office. This manual should also include the committee’s policies. Mayor noted these will all have to be placed in electronic folders for easier access. It will be reviewed at Department Head meeting to establish procedures. Review status of City Engineer position Mayor advised this issue will be reviewed at the Council meeting on 4/11. Review New Berlin Drainage Issues Comments from the Joint Meeting with New Berlin were reviewed. Mayor indicated at the next joint meet something needs to be put forth to elicit response and commitment from the New Berlin Council. He said 2000 CFS was planned for drainage under College. Nothing is back from their consultant. Have been working for a couple years on an amendment to the Linnie Lac Agreement for their citizens and it’s still not finalized. Ald. Pionek noted Ald. Schueble is in favor of getting together with the Muskego aldermen representing the border areas to review specific issues. Mayor noted it was also important to involve other Council members and staff from New Berlin. Concern was expressed about the lack of detention and retention in New Berlin with flow running into Muskego. Mayor said there is the possibility that with the stormwater permitting regulations, we may be able to get them to comply. Their standards are the same as the State’s, which are minimal. Mayor said he will contract with Mike Campbell to prepare something to give them so they have something to react to. Discuss Charging Fees for Fire Calls Ald. Patterson said this issue was brought up as a result of discussing incentive pay and a possible way of obtaining revenue to offset that cost. The question was can we charge for fire calls covered by citizens’ insurance? Mayor indicated upon review of the material supplied by Committee of the Whole Page 4 Minutes of Meeting Held April 6, 2000 the Clerk-Treasurer from other communities, it doesn’t appear that the state statutes allow it for cities. Ald. Slocomb felt the fire companies would not want to charge. Mayor noted public safety is the area of our largest responsibility to provide service. The Committee determined not to pursue further. Discuss Status of New Library Mayor reported large pieces of furniture were received, but still waiting for others. The Library thst will be closed from April 12 until opening in the new Library on May 1. The light poles have been changed over and the fence installed. Planting of trees and shrubs has started. Communications and Miscellaneous Business Ald. Slocomb and Ald. Pionek requested a discussion on oversizing costs for sanitary sewer, water mains and storm sewer be placed on the 4/11 Council agenda. Ald. Pionek asked for the status of hiring of grant administrator mid-year as budgeted. Mayor advised it has been put off until done moving. At that time we’ll talk about it and may bring something to Council. Ald. Salentine asked if the traffic study on Martin Drive has been received. Mayor advised it in not completed yet. th The next C.O.W. meeting was scheduled for May 4 at the new Library. Adjournment Ald. Salentine moved to adjourn at 9:39 p.m. Ald. Pionek seconded; motion carried. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer CityHall:COW/COWM040600