COMMITTEE OF THE WHOLE - MINUTES - 9/16/1999
COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD THURSDAY, SEPTEMBER 16, 1999
The meeting was called to order at 7:30 P.M. by Mayor De Angelis. Present were Aldermen Slocomb,
Patterson, Le Doux, Pionek, Salentine, Chiaverotti, Sanders, and Finance Director Dawn Gunderson.
Mayor De Angelis reported that the meeting was noticed in accordance with the Open Meeting law.
Finance Director Gunderson presented the 2000 Operating Budget as follows:
Mayor and Common Council
Expenses are recommended to increase by $18,327 or 7.11% This increase is due to a net increase of
$19,006 in personnel and benefits offset by a $679 decrease in non-personnel costs.
$5,261 was added for computer and telephone charges previously budged for in the Information Systems
Dept.
Clerk-Treasurer
Total expenditures are recommended to increase $62, 011 or 28.79%.
Personal and benefit costs are recommended to increase $36,754 or 17.43%..$13,971 of this is for the
request of a part time secretary.
Non-personnel costs are projected to increase $25,257; all but $1,920 of increase for costs previously
budgeted in other Departments. $1,750 is being added for the cost of a court reporter to cover Board of
Review appeals and possible Circuit Court appointments. $170 is for increase in travel/training and
memberships.
Revenues are projected to increase $20,974 or 5.99%. This is a result of a $25,000 recommended increase
in interest on investments income. The Committee discussed moving interest income out of this
Department but agreed to report the net of the Department without.
Recommended that the request for additional staff should be considered as a budget issue.
Property Assessment
The 2000 Budget is recommended to increase $107,810 or 81.98%. Personnel and benefit costs are
recommended to increase by $12,115 or 11.48%.
Non-personnel related costs increased $95,695. $15,523 of this increase is due to computer and telephone
charges previously budgeted for in the Information Systems Dept. $78,000 was added to the budget for
revaluation costs. $70,000 of this item was previously budgeted for in the Capital Budget but is
recommended to be placed in operating due to its reoccurring nature. This is an issue the Council should
consider.
Elections
Total expenses are recommended to increase by $11,869. Increases are due in part to personnel and
benefits related costs increasing by $11,364
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September 16, 1999
Major increases in funding come as a result of the four elections in 2000 compared to two in 1999. The
budget also includes a 50 cent raise from $5.50/hr. to $6.00/hr. for all election inspectors. This request
should be considered by the Council as a budget issue.
Municipal Judge
The expense budget is recommended to increase $65.00. Again being requested is another part-time
Deputy Court Clerk for 24 hours per week. Administration is recommending against this.
Non-personnel costs are recommended to increase $833 or 1.82%.
Recommended to remove the request for an addition part time Deputy Court Clerk.
Non-Departmental
Included in this are the expenses to the City that cannot be attributed to other departments, but are still a
part of our General Government and expenses for things that benefit the City as a whole. Included are
expenses for Cable Club, the Historical Society, the Parade Fund and fees paid to the Little Muskego Lake
District.
Total expenditures are projected to increase $27,948 or 7.28%. $19,227 of this increase is estimated for
insurance due to increased coverage levels and claims experience. The Historical Society budget is
projected to increase $250 for the telephone at the Old Settlement. Cable Club is proposed to increase
$1,000 for power protection from power surges and tripod wheels and accessories, two items that fell
below our new scope for capital requests.
The requested increase for the Little Muskego Lake District fees is $7,511 or 48.18%.
Office supplies and expenses are recommended to decrease because of supplies now being budgeted for in
individual departments.
The Committee requested that more information be obtained from the Assessor to determine how many
properties the City owns in the Little Muskego Lake Protection & Rehabilitation District.
City Hall
This budget is recommended to increase $19,289 or 18.5%. Non-personnel costs are recommended to
reduce $4,661 because of proposed reductions in maintenance of buildings and grounds since the building
will be under remodeling, housekeeping supplies because of the Library leaving and utility costs based
upon historical experience. A 2% increase is proposed by our cleaning service and $3,648 has been added
for telephone charges previously budgeted for in the Information Systems Department.
Personnel and benefit costs are recommended to increase $23,950 or 84.09%. This is due to the
elimination of a part time non-benefited maintenance position and the creation of a full time benefit
eligible maintenance position.
Recommend that the request for the additional staffing should be considered by the Council as a budget
issue.
The Committee requested that a summary of the added staffing requests be provided.
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September 16, 1999
Information Systems
The recommended budget is decreasing $157,872 or 45.76%. Non personnel costs have reduced by
$189,985. $53,345 of this reduction was the removal of library computers that were budgeted in 1999
operating as a one time expense for the new library. $1,380 or 22.84% increase in travel, training and
memberships and $514 or 5.27% increase in professional contract services has been requested. This
allows a $1.00 per hour pay increase for the backup consultant.
Personnel and benefit costs are recommended to increase $27,473 or 24.91%. $18,017 of this increase is
for a part time secretarial position.
Recommend that the request for additional staff should be considered as a budget issue.
The committee requested that the points assigned to the requested positions be included in the Budget
Analysis.
The Committee also requested a summary of the changes between Information Systems and other
departments for telephone and computer charges.
Finance Department
The budget request shows an increase of $43,005 or 25.71%. $30,064 is for personnel and benefit costs
due to wage adjustments negotiated for the represented employees and a request for a part time secretarial
staff. The salary and benefits costs for the position applicable to this department is $18,017 (full time
position to be shared between Finance and Information Systems).
Non-personnel related costs increased $12,941. $12,366 of this increase relates to computer and
telephone charges previously budged for in the Information Systems Department.
Recommend the request for additional staff be considered as a budget issue.
City Planning & Zoning
Total expenses recommended shows an increase of $9,250 or 5.09%. Personnel and benefit costs show
an increase of $7,880 or 4.89%.
Non-personnel cost are recommended to $1,370 or 6.62%. $7,507 for computer and telephone charges
was added to this budget for costs previously charged to Information Systems Dept. Total travel, training
and memberships is $1,225 lower then requested because Administration is recommending that only one
staff member attend the nation conference per year. Increase offset by reduction in ordinance update,
comprehensive plan.
Revenues are expected to decrease $3,09 or 7.75%. Zoning fees are projected to decrease $6,772 or
18.61% and platting fees are projected to decrease $6,252 or 37.81%. These fees are based upon the
Department Head’s projections for staff time spent in these areas.
Engineering
The recommended budget shows a $22,765 or 21.6% decrease. The majority of this decrease is attributed
to a $22,500 or 27.78% decrease in personnel and benefits. 20 hours per week split as an inspection
position between Engineering and Building has been removed. This position is now fully funded for and
working in the Building Inspection Department.
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September 16, 1999
Non-personnel costs are recommended to decrease by $245.
Police Department
The requested budget of $3,078,864 is an increase of $294,101 or 10.56%. This is primarily due to a
$220,875 or 8.63% increase in personnel and benefits costs. This comes primarily from the addition of a
Patrol Officer to begin January 1st, accounting for $54,504 and a Dispatcher to begin April 1st accounting
for $24,315.68 of the increase. Also, the addition during 1999 of a School Liaison Officer.
Non-personnel costs increased $73,226 or 32.52%. $46,996 of this increase is attributed to computer and
telephone charges previously budgeted for in the Information Systems Dept. $23,440 additional has been
added to the vehicle replacement account because of a scheduled replacement of four vehicles instead of
three. Remaining increases are due to costs associated with the expanded building, maintenance,
housekeeping and utilities.
Revenues are recommended to increase by $38,100 or 61.47%. The department will be receiving
additional funds for a third school liaison officer.
The Council should consider the requests for additional staffing as budget issues.
Muskego Volunteer Fire Company
The 2000 budget request is $278,750, an increase of $101,050 or 56.87%. Three new items requested are
$30,000 for construction loan for Station #2, $53,600 for incentive call pay and $7,500 for debt reduction
Smoke House.
The Committee requests that the Fire Departments be contacted to provide inventory of Big Equipment
and number of members.
Tess Corners Volunteer Fire Department
The 2000 budget request is $184,075, an increase of $6,375 or 3.5%. The increase is due to a $2,675 or
24.1% increase in fire equipment/supplies, a $1,000 or 4.85% increase in insurance, a $700 or 24.56%
increase in gas and oil and a $2,000 or 21.51% increase in vehicle maintenance.
Non-Departmental - Public Safety
$11,000 for Radio operations costs of the 800 mhz system have been proposed.
Building Inspection
Budget request is for $40,018 for 11.79% increase. Personnel and benefits costs increased $30,419 for
9.9%. This is due to the re-budgeting of a building inspector as full time in this department and not
shared with engineering and $10,000 for overtime paid to the Deputy Building Director.
Non-personnel related costs increased $9,599 for 30.05%. $8,434 of this increase is attributed to
computer and telephone charges previously budgeted for in the Information Systems Department. Request
for contracted services is up $1,500 in anticipation of contracting out for certain inspections.
The Committee requested a lease vs. buy analysis done on the vehicles for this Department.
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September 16, 1999
Department of Public Works
This budget is recommended to decrease .26% or $5,030. Personnel and benefit costs are increasing
$81,972 or 9,26%. The costs of a Locator position will be shared with the two Utilities. The
Department’s share of wages and benefits for the Locator position will be $17,594.12. The Council
should take this issue under consideration when approving the budget.
Non-personnel costs will decrease by $87,002, a 8.08% reduction.. Three major items contribute to this
reduction, one truck replacement compared to two in last years budget, resulting in a drop of $81,000, and
$11,000 reduction in Urban and Rural drainage offset by the addition of $6,895 for computer and
telephone charges previously budgeted for in the Information Systems Depart.
Library
The budget shows an increase of $154,596 or 31.27%. Non personnel related costs are requested to
increase $34,240 or 27.01%. $23,240 of this increase is for computer and telephone charges previously
budgeted for in the Information Systems Dept. Housekeeping and utilities were budgeted for only part of
the year. A full year of these costs added $32,440 to the budget. This increase is offset by a $23,690
decrease in supplies and materials. The 1999 budget included approximately $25,000 for meeting room
furnishings and security systems for the new building.
Request for print materials and audio visual materials included increases of $5,000 and $2,000
respectively.
Personnel and benefits costs are requested to increase $120,356 or 32.74%. Requested are the addition of
two full time positions, a Librarian I to begin January 1st and a Library Clerk to begin April 1st and two
part time Library Clerk positions, one to begin April 1st and one to begin July 1st. This account for
$63,841 of the increase.
Recommend the request for additional staffing be considered as a budget issue.
Parks Department
The budget request is $45,283 or 13.24% higher. Personnel and benefits are proposed to increase $35,390
or 14.66%.This includes a budgeted increase of 50 cents per hour for the seasonal employees and a request
that the two 26 week seasonal positions be re-established as a full time benefit eligible position with a
$1.00 per hour increase in pay. Benefits costs increased $9,944 or 21.75%. The staffing change should
be considered by Council during their budget approval process.
Non-personnel costs increased $9,893 or 9,83%. $6,853 was added for telephone charges previously
charged to the Information Systems Department and $1,925 for capital expenses below the Capital Budget
$1,000 threshold for two lawn mowers and a weed eater.
The Committee requested additional justification for the increase in vehicle maintenance since a new
replacement truck was added in 1999.
Recreation Department
The budget is recommended to increase $72,795 or 18.98%. Non-personnel related expenses account for
$16,742 or 13.13% of this increase. $5,693 of this increase is for computer and telephone charges
previously budgeted for the Information Systems Depart. Travel/training/memberships increased $557 or
12.7%. This increase will allow both Recreation Supervisors to attend the Wisconsin Park & Recreation
State Conference. Supplies and materials increased $5,363 or 23.9%, relating to recreation programs and
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September 16, 1999
is covered by program revenues. Other expenses increased $6,670 or 11.17%, due primarily to bank
service charges for the cost of using credit cards and senior citizen activities, both covered by program
fees. Professional & Contracted Services decreased $3,968 or 13.95%.
Personnel and benefits increased $56,746 or 25.17%. This is due to additional wages and benefits in the
amount of $14,811 requested to make a part-time Recreation Supervisor position full time, as well as
increases from the wages.
Revenues are projected to increase $56,746 or 25.17%.
The Council should consider the additional staffing request when approving the budget.
The Committee requested that staff review the impact on fees in order to recoup all Recreation Supervisor
costs.
Ald. Patterson moved to adjourn at 11:04 P.M. Ald. Slocomb seconded, carried by all.
Respectfully submitted,
Dawn R. Gunderson
Finance Director