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COMMITTEE OF THE WHOLE - MINUTES - 5/20/1999 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved 7/22/99 MINUTES OF MEETING HELD MAY 20, 1999 Mayor De Angelis called the meeting to order at 7:25 PM. Also present were Aldermen Slocomb, Chiaverotti, Le Doux, Patterson, Pionek, Salentine and Sanders and Clerk- Treasurer Marenda. The Clerk-Treasurer stated the meeting was noticed in accordance with the Open Meeting Law. The minutes of the 4/14/99 meeting were reviewed. Ald. Pionek asked about the status of the Mayor’s weekly report. Mayor advised he was unable to produce yet due to time constraints. Ald. Salentine questioned if the HEC II floodplain plans relating to Linnie Lac Dam were available showing the building locations. Mayor stated no authority has been given by Linnie Lac Assn. to shoot the homes to see if they are in the floodplain. Mayor will send letter to the DNR asking them to order the elevations to be provided. If not forced by the DNR, Muskego will have to do it. Deadline to comment on plan is nd June 2. Ald. Salentine proposed that the use of Park Arthur for a dumping site be contingent on these things. Ald. Salentine moved, Ald. Sanders seconded, to approve minutes of 4/14/99. Motion carried. Old Business 5) and 6) Stormwater funding and Parkland Ponds: Ald. Pionek noted that at the last C.O.W. meeting ways to fund stormwater projects were discussed. The ponds at Parkland need work. We have to come up with funding now that the TIF proposal was defeated by the Plan Commission. There is a lot of flooding in the condo area. Mr. Tom O’Laughlin, president of the Freedom Square Homeowners Assn. advised they are losing land on the north side with water continuing to rise in the ponds, and 5-6 families getting water in their basements each time it rains. One possible problem is there is only one sump pump for the 4-unit buildings. Mayor advised Pond #3 would be deepened and enlarged as part of the stormwater project. Ponds #1 and #2 could be combined and with #3 to become a regional pond under a stormwater easement with City responsible for maintenance. Ald. Pionek advised the projected cost of implementing the stormwater plan would be $2-2.5 million. Ald. Slocomb noted we need a study done of what will be our standards and what is needed to serve the total 250 acre basin. He asked if Ruekert & Mielke could determine the cost. Mayor said some of that study has been done. Pond #3 report completed, and Ponds #1 and #2 need to be studied. Ald. Pionek reported the stormwater ordinance, plan and manual will be completed soon. He said if a regional pond is put in an area, the developer may not have to put in an individual pond and he would contribute for the regional pond. Mayor advised it has been proposed at the committee level in the state legislature to eliminate impact fees which could impact these type of fees. Ald. Salentine suggested long term borrowing for such projects shifts the burden to include taxpayers in the future. Ald. Pionek felt TIF was still a viable option, but Ald. Patterson noted a developer needs to be involved to assure development. Mayor stated he would obtain cost estimates from Ruekert & Mielke for a comprehensive stormwater package for the three ponds in the Parkland basin to be brought up to our current standards. Ald. Pionek asked to be involved in meeting with Committee of the Whole Page 2 Minutes of Meeting Held May 20, 1999 Mike Campbell to inform him of what the Stormwater Committee’s intentions are. Ald. Pionek stated studies for other regional ponds will be done after the City has a City Engineer. Ald. Slocomb advised pond delineation for other areas hasn’t been done. Determination of priorities for creation of ponds was felt to be flooding as first priority, followed by development and then silt loading. 4) Status of City Hall space plan: Ald. Pionek expressed concern about enough room for expansion and additional employees. Items to be addressed with the consultant are: 1) Keep Chamber of Commerce office somewhat centralized; 2) Additional space for Clerk-Treasurer offices - a) consider moving Finance Department to west end currently proposed file/archive area, adding customer service counter for utility clerks; b) move copy/mail and file/archive area to more centralized location using inside wall space; c) consider adding windows to west wall if Finance Department moved. Ald. Slocomb expressed concern about the new dropped walls which will interfere with the HVAC. Mayor advised space needs are being discussed now, with design to be discussed later. 2) Discuss update on emergency management procedure: Mayor announced his intern th Dave Bajkiewicz’s last day will be June 11. Dave presented a draft of the Municipal Emergency Operations Plan. He said it was adapted from the City’s original plan and documents from the Waukesha County emergency management office. Mayor advised the plan needs to be approved and then people need to be assigned to the positions of Emergency Management Coordinator, Communications Officer and Public Information Officer. Coordinator position will require most time due to education and training, exercises, maintenance of plan and lists, etc. Recommend it be a department head not connected with Police Department. Dave will draft an enabling ordinance to amend Chapter 6 of the Municipal Code to establish the plan, including language to create the plan itself by resolution. New Business 5) Discuss criteria for land divisions of lakefront properties: Ald. Sanders questioned possible moratorium. Ald. Patterson asked how many properties could be divided into unusual shapes. Mayor advised an inventory is necessary. The land division ordinance can be changed to change the requirements, or change the zoning ordinance and change the reductions with the OLS. Ald. Patterson asked if you can determine what the minimum lakefront frontage could be based on what existing frontages are. Ald. Pionek felt it should be done on the square footage of the lot within the land division ordinance. Ald. Le Doux felt a minimum lake frontage should be required. Mayor advised a moratorium can be based on review of the ordinance, but questioned it you can target specific areas. Mayor will request the city attorney to research the moratorium issue and will have an inventory done of all parcels on all lakes to see what potential impact is. He noted a moratorium might affect the DNR acquisition of land around Big Muskego Lake. Committee of the Whole Page 3 Minutes of Meeting Held May 20, 1999 7) Spare printer for City use: Ald. Pionek discussed having a spare printer when problems with an existing printer occur such as occurred in the building department. Rather than a spare printer, the I.S. department will be requested to fix the problem. Ald. Slocomb expressed concern about the reoccurrence of the problem. 4) Discuss funding for “Friends of the Library” fund-raiser mailing: Ald. Chiaverotti announced the Friends of the Library are doing a mass mailing for a fund raiser which will entail having your name on a plaque in the new library for a donation over $100, or your name printed in a book in the Library for a donation of $5.00 or more. Printing mailing labels at City Hall will cost about $160 and the bulk postage will cost about $800. Would the City consider contributing? Mayor expressed concern about support considering the many other groups the City is involved with, and it must be determined if it is a fair and worthwhile use of taxpayer dollars. The consensus was 6-1 opposed, with Ald. Patterson casting the only yes vote. 6) Building Inspection Dept./Public Works Committee affiliation: Ald. Pionek felt the building inspection department hasn’t really been under any committee in the past. Ald. Patterson noted the director has always reported to the Public Services Committee. Ald. Slocomb indicated the concern now is for engineering services. It was determined that the City Engineer/Building Director attend Public Works and Public Utilities Committee meetings for engineering services and Public Services Committee for ordinances, etc. Old Business 1) Discuss land/location for Community Center New Business 1) Business Park Ald. Pionek stated nothing is getting accomplished. We should make a serious attempt to get something going. Pick a location and what we’d like to do with it. As to the community center, Mayor advised Mr. Washa wants a spot before continuing with fund raising. Mayor said he is still discussing with Mr. Carrity the land along Janesville Road. Ald. Patterson asked how much land is needed. Mayor responded a minimum of 6-8 acres. A regional park would take 50-100 acres with outdoor recreational activities. Ald. Sanders recommended a 6-10 acre parcel be obtained as previously proposed for the Manchester Park site. The Committee requested the Mayor to continue negotiations with Mr. Carrity. Ald. Pionek stated he would prefer Woods Rd. west of the high school. Ald. Slocomb said that site did have some merit due to expansion possibilities. Ald. Le Doux asked about moving the plaque located at Kurth Park to the Veterans Memorial Park. Mayor said it should be put on the Parks and Recreation Board agenda. Ald. Patterson moved to adjourn at 10:25 PM. Ald. Chiaverotti seconded. Motion carried. Respectfully submitted, Committee of the Whole Page 4 Minutes of Meeting Held May 20, 1999 Jean K. Marenda, CMC Clerk-Treasurer jm