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COMMITTEE OF THE WHOLE - MINUTES - 7/22/1999 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO Approved MINUTES OF MEETING HELD JULY 22, 1999 Mayor De Angelis called the meeting to order at 7:10 PM. Also present were Aldermen Slocomb, Chiaverotti, Le Doux, Patterson (arrived at 7:16 p.m.), Pionek and Salentine, and Deputy Clerk Blenski. Alderman Sanders was absent. The Deputy Clerk stated the meeting was noticed in accordance with the Open Meeting Law on July 19, 1999. Ald. Salentine moved to approve minutes of the 5/20/99 meeting. Ald. Chiaverotti seconded; motion carried. Old Business 1. Continued discussion land/location for Community Center. The Committee continued discussing what the best site would be for a proposed community center and the pros and cons of various locations. It was noted that the possibility of a site being available in conjunction with the Carity Development still existed. Aldermen Slocomb and Pionek expressed support for the Woods Road location near the high school. Ald. Pionek noted that site allowed for expansion and future park and recreation facilities. The Mayor stated the facility needed to be centrally located and accessible with the intent to also draw people from the New Berlin and Hales Corners areas. Ald. Salentine suggested the Moorland Road south location may be preferable to the Janesville Road site. Ald. Le Doux suggested determining what is wanted and desired and then locating a site that will accommodate. Ald. Patterson noted that future parks and recreation facilities should be determined by the Parks and Recreation Board. Ald. Chiaverotti suggested the Janesville Road and Crowbar parcel which was an alternative business park site but does not want to give up on the Carity parcel. She further suggested that the Plan Director and Parks and Recreation Director be contacted for their input. The Mayor will initiate a meeting between Brian and Craig to discuss and provide direction. 2. Continued discussion regarding business park Ald. Chiaverotti stated that she spoke with Plan Director Brian Turk who indicated that the Comp Plan Committee is reviewing. She indicated nothing should be done at this time until all of the research being compiled by the Comp Plan Committee is finalized and presented to the Council members. Ald. Pionek stated nothing new has been pursued regarding this issue. 3. Discuss status of Linnie Lac dam Mayor De Angelis stated the final hydraulic calcs of the dam have not been received per Mike Campbell. Drawings of the dam have been received and the City provided a copy to the City of New Berlin. Comments were given to the designer and the DNR regarding physical construction of the dam and gate. Ald. Salentine suggested request for the calcs be done as an open records request. The Mayor stated we do not know that the set of calculations exists. He further noted that the downstream floodplain area needs to be surveyed which the City engineers have been directed to do. The cost will be about $4,000. The Mayor is negotiating with the Linnie Lac District for a $4,000 tipping fee to allow the placement of dredging material at Park Arthur which could cover Committee of the Whole Page 2 Minutes of Meeting Held July 22, 1999 the engineering cost. He also indicated we are in the process of getting permit to dredge Jewel Creek and identified funding sources. 4. Discuss status of City Hall space plan The Committee reviewed the revised plan with the Mayor noting that some minor changes were still needed. The Committee liked the plan. The Mayor has shown it to the departments affected by the latest revisions and the Chamber Board. Ald. Slocomb requested a final copy (to scale) be provided to the aldermen. The Mayor stated the RFP process for architectural services can be initiated with construction anticipated to begin in March. Ald. Chiaverotti stated that she would like to see the landscaping redesigned and redone in the future following the building’s interior restoration. 5. Continued discussion regarding stormwater funding/Parkland ponds The Mayor presented and reviewed draft documentation from Ruekert & Mielke for four alternatives which do not address water quality. The Mayor provided a brief summary. Alternatives 1 and 2 deal with adding acreage to the ponds which is a must for the area. Ald. Salentine asked about funding with Ald. Pionek saying he favors tax incremental financing. Mayor stated there would be no increment value. He noted viable options would be the creation of a stormwater utility, payment using general tax money, or diversion of landfill money to fund. Ald. Slocomb believes funding from the general tax levy should be used. The Mayor stated a determination as to what is to be accomplished in the year 2000 and the funding needs to be made for budgeting purposes. Ald. Pionek requested the Public Works agenda of 7/26/99 be amended to add this issue if updated information from Ruekert and Mielke will be available. 6. Continued discussion regarding lakefront properties It was noted that this item is on the next Public Services Committee agenda (8/2/99) with the information requested from the Plan Department now completed. New Business 1. Discuss Trick or Treat Hours for 1999 The Committee noted that having nighttime hours last year was well received. It was recommended that the hours for 1999 would be Sunday, October 31, from 6:00 p.m. to 8:00 p.m. It was determined that setting the day and hours would be reviewed on an annual basis. This item will proceed to the July 27, 1999 Council meeting. 2. Review Municipal Emergency Operation Plan (MEOP) The Mayor stated this issue was going directly to the July 27, 1999 Common Council meeting. 3. Discuss random voting order or electronic voting Ald. Le Doux stated that with the upcoming City Hall renovation, he would like to see an electronic voting system installed. The consensus was to explore the cost for electronic voting in conjunction with the City Hall remodeling. Ald. Chiaverotti Committee of the Whole Page 3 Minutes of Meeting Held July 22, 1999 requested that the portion of the Muskego Room used for Council/Plan Commission, etc. be carpeted. 4. Discuss policies and procedures Ald. Pionek would like to see written policies and procedures for each department to provide consistency of information given to the public. The Mayor stated Brian was working on for the Plan Department and the Building Department could probably not accomplish due to current staffing shortages. The consensus was that policies and procedures should be drafted by those departments that interact with the public. The Mayor noted that the interaction between the public and some City departments, such as Planning and Building, is different for other departments that deal with the public. He also stated that written policies do not always guarantee consistent information is relayed. Mayor will discuss with department heads at next meeting. 5. Discuss paperless packet Ald. Chiaverotti’s initial concern was the impact on staff and other department heads. Will more work be created for them? The Mayor stated documents now photocopied would be scanned. Ald. Slocomb noted scanning outside documentation is still inefficient. Ald. Chiaverotti stated it is difficult for her to read material off of a computer and she does not want to print everything out at home. She also indicated that she often spreads papers from her packet out. Ald. Slocomb stated the idea was worth researching but the consensus was not to explore for the 2000 budget. He did request dial-in remote access for the aldermen in the year 2000, which may be the first step toward the paperless packet. Ald. Chiaverotti stated the concept should be revisited next year. 6. Discuss Valley Sand and Gravel operation Ald. Chiaverotti presented a number of problems that exist at the site. There is no conditional use permit for the property because they did not exist at the time the operation began. Nothing is being resolved. Some of the problems are escaping water on the north side of the property coming into Muskego and a steep berm with exposed soil. Ald. Chiaverotti has met with various officials in an attempt to rectify the existing problems. She has also forwarded a letter to the Mayor of New Berlin; a response has not been received yet. There are other issues, such as a collapsed well, that exist. Ald. Chiaverotti is requesting support of the Mayor and other Council members in her attempt to resolve some of these issues. The Mayor suggested that she contact the Milwaukee County Sheriff’s Department for bomb squad information which may relate to the collapsed well. He also noted that the Council could pass a resolution to be sent to the City of New Berlin or could request a joint meeting with them. He also suggested she talk to the alderman of the district. Ald. Chiaverotti would like to see a joint meeting be held. Ald. Pionek stated that does not result in anything being accomplished. The Mayor stated that it is a slow process. He also noted that this type of operation may fall under different parameters regarding issues such as stormwater management. The Mayor suggested that Randy Schumacher of the DNR could be contacted also. 7. Discuss dress policy for inspectors and other field personnel during hot and humid weather Committee of the Whole Page 4 Minutes of Meeting Held July 22, 1999 Ald. Pionek stated that the dress code for the Building Department inspectors is to wear long pants. He is requesting consideration to allow shorts during hot weather. The Mayor stated he discussed with Al Biwer. There are safety and image issues regarding allowing shorts. There are other City personnel that work outside that cannot wear shorts. Ald. Patterson stated that shorts do not provide a professional appearance to the general public. Aldermen Pionek, Le Doux, Slocomb and Salentine did not have a problem allowing the inspectors to wear shorts providing they are neat. Ald. Chiaverotti stated she respects what the Department Head determines is appropriate. Mayor stated he will continue to discuss with Al and relay the Committee’s comments. 8. Discuss policy of paving private drives and roads Ald. Pionek asked what the policy is. An area in his district was paved which he thought was City property and later learned was not. The Mayor responded that he was not aware of why the item was on the agenda or the specific details of the incident Ald. Pionek referred to. The City typically paves the entrances to driveways. Mayor will discuss the issue with Wayne Delikat. 10. Review planned downtown area or the moving of business areas to the east and west of downtown area Ald. Pionek stated we have a set downtown area. We are not doing anything with that area other than locating the new library there. Business areas are being allowed to develop at other locations. Ald. Pionek hopes the Comp Plan Committee is reviewing. Ald. Chiaverotti stated this should be deferred to the Plan Director for his input. Mayor De Angelis noted he could be invited to the next COW meeting to make a presentation. Ald. Salentine stated the area designated as the downtown area was supposed to be the center of the City with a quaint, residential theme. It was never designated as the downtown “business district.” The Mayor further noted that the road being redone in the future will have a dramatic impact on the area. One configuration being proposed includes a center boulevard. 9. Discuss planning of neighborhood ponds for existing areas and proposed development areas Ald. Pionek stated we have to get going to work on other key areas in the City that need attention. The Mayor stated the Stormwater plan will address the areas that need to be done and the time frame involved. Ald. Slocomb moved to adjourn at 10:05 p.m. Ald. Chiaverotti seconded; motion carried. Respectfully submitted, Jill Blenski, CMC Deputy Clerk jmb Committee of the Whole Page 5 Minutes of Meeting Held July 22, 1999