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COMMITTEE OF THE WHOLE - MINUTES - 4/29/1997COMMITTEE OF THE WHOLE - CITY OF MUSKEG0 (Unapproved) 0 0 0 MINUTES OF MEETING HELD APRIL 29, 1997 The meeting was called to order at 7:05 P.M. by Mayor De Angelis. Also present were Aldermen Patterson, Pionek, Salentine, Sanders, Slocomb and Woodard, Clerk-Treasurer Marenda, Finance Director Gunderson and Planning Director Sadowski. Ald. D'Acquisto was absent. Clerk-Treas. Marenda reported the meeting was noticed in accordance with the Open Meeting law on 4/25/97. The minutes of the 2/13/97 meeting were reviewed as to New Business Items 2. and 3. which were referred back to the Committee by the Council on 2/25/97 for clarification. Ald. Salentine moved to correct No. 3 to add to motion regarding Kurth Park "and not sell the property". Ald. Pionek seconded, motion carried. No changes were made to No. 2. Ald. Salentine moved to convene into Closed Session in accordance with §19.85(l)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever more specifically acquisition or lease of Parkland Mall. competitive or bargaining reasons require a closed session, Action may be taken in Closed Session. The Committee will then reconvene into Open Session for discussion items. Ald. Slocomb seconded. Motion carried by a roll call vote of 6-0. The Committee reconvened into Open Session. Those present agreed with the goal to complete the meeting about 1O:OO P.M. No. 36 Board of Appeals - Mayor reported the City Attorney attended the Board of Appeals meeting in April and found three of the appeals were asking for variance from the Building Code. He determined you cannot directly appeal a building code, only the interpretation of the code by the administrator. All appeals were deferred, including the one zoning issue, to get interpretation on hardship and self-imposed hardship. A special meeting will be held on these cases and they will be heard based on the denial by the under the old procedure. All new business will be done with a administrator which will be put in writing, and will be heard new application, new procedure and new parameters. Mayor also indicated you can't use precedence as a case for approval or denial. Each case needs to be judged on its own merits. Nos. 5 and 6 - New Zoning Districts and Discussion of New Business Park Proposal. Planning Director Sadowski described how the business park area had been reduced with residential buffers and professional office area added. The Basse property water storage reservoir of 250-500,000 gallons and small is excluded as well as the Borchart Trust property. An on-site on-site sewer lift station for taking flow to east is proposed. economically feasible. Mayor noted the residential buffer was Financial Consultant has indicated the smaller park is still proposed as a result of the comments made at the public hearing and the Preserve Muskego group. Committee of the Whole Minutes of Meeting Held 4/29/97 Page 2 Mr. Monet of WISPARK explained this was just a conceptual idea and not a specific land use plan. First it must be determined if this is the site for the park. Ald. Salentine stated the business park belongs along the Moorland corridor, and Ald. Sanders agreed. Mayor advised the C.O.W. could make a City has worked in good faith with WISPARK in a public/private recommendation to the Council as to the location, and said the partnership, with WISPARK to acquire property for the park. Ald. Salentine said she didn't think the new proposal is doing anything to appease the property owners; we're losing over 100 acres of business park property; they could be buffered with a park; and, additional kids are added due to the residential development. Ald. Patterson said months ago we came to the decision the Moorland Road site was the best site, and after the public meetings have looked again at the other locations and asked if any additional pros and cons were determined. Mayor stated two water issues for the Crowbar and Woods Rd. sites, and the owner additional cons on two of the sites were found as to sewer and of the Crowbar site is not interested in selling. You won't get the same type of up-scale development if you're away from not selected, which is the No. 2 site. Mayor advised that the freeway. Ald. Patterson asked if the Moorland site were would depend on land availability and whether or not certain conditions in the market change. If the land in the Tess Corners area would come available, that would be the next logical place to go. Ald. Pionek reported the people in the Moorland Road area do not want it. A compromise could be an Office Park. It is an with trees and rolling hills and he said he couldn't see entryway to Muskego and should be scaled back. It is an area putting a two acre concrete block building there. He suggested looking at other areas of the City. The Mayor responded the review process has been done over the past three years in open session by the Mayor's Task Force Committee on Economic Development, originally called the Blue Chip Committee. Ald. Sanders said he envisioned office buildings included in this park with landscaping buffers, and questioned the market for an all-office park. Ald. Pionek stated with our business zoning you're not sure what can and what cannot go there, and presented his proposal for new zoning categories. Mr. Monet said a business park is a variation on the old industrial park, but with a tighter set of covenants, and distribution centers and excludes heavy manufacturing. An includes offices, light assembly, light manufacturing and higher assessed and improvement value. However, the absorption office park, if properly located, conceivably should have a aggressive estimate of an office park would be 7 acres per of a business park could be about 20 acres per year and an year. Westridge has about 12-15% office use. You have to look at what kind of office would locate here and what kind of Committee of the Whole Minutes of Meeting Held 4/29/97 Page 3 for office space. services are provided in this community that generate the need Mr. Monet stated traffic generation is about 4 employees/cars per every 1,000 sq. ft. for office. Average at Westridge is one per 7,000. Probably a better average is one employee per business park side that office parks don't have. 2,500 sq. ft. You have the truck issue to deal with on the Ald. Pionek still felt an office park is better for that area, or leave it residential per the Comp Plan. He asked that other sites be looked at further. Matt Sadowski stated from a traffic perspective, if you put it Hillendale, along Janesville Rd. and its impact on Big Bend. on Crowbar you'd be dragging all that traffic down Racine, down The Moorland Rd. site has the least impact on the City, with the majority of traffic coming down from 1-43. The Crowbar Moorland site keeps development from sprawling out, and is in site would also extend development there prematurely. The an area more likely to be developed sooner from a planning perspective. Ald. Sanders said when you look at the City as a whole the Moorland Rd. area is the top site and we've already reduced the size in half. Ald. Patterson felt that whatever site is chosen, we should have a referendum on it. Ald. Sanders stated the aldermen are elected to make this type of decision. Ald. Pionek asked that the new zoning information he proposed also be further discussed. Ald. Patterson asked that the business park be the only agenda item on the next Committee of Whole meeting, and come to the meeting prepared for it in order to be definitive on which way we want to go. Mayor noted that last year the May C.O.W. meeting was designated to solicit and discuss items you want studied and brought forward for the budget for special projects, in order to allow department heads sufficient time to do research. It was decided to have two C.O.W. meetings in May, with dates to be determined. working on the fact that Warner Cable is burying fiber optic No. 4 - Cable TV. Mayor noted that he and Ald. Pionek are easement. cable on City property without permission and without an discussion on the establishment of a Cable TV Board and Mayor noted the Council directed the committee to continue determine parameters. Ald. Patterson asked about setting it up as a subcommittee, rather than with the powers of a Board. Ald. Salentine said the idea is to get it out of the Recreation Dept. and recommended the Cable board have a citizen appt., a school appt. and an aldermanic appt. to service and to run the Ald. Patterson said the Council put it under Parks and Recreation and it has been adequate. You could have the same entity of the cable, instead of Public Services Committee. Committee of the Whole Minutes of Meeting Held 4/29/97 Page 4 City should not be delegating contracts. appointments with a subcommittee of the Council. He felt the Mayor noted Atty. Molter has to research the establishment of a you appoint them as a commission under the Council and their stand-alone board outside the jurisdiction of the Council. If purpose is to do the rules and regulations and monitoring of the cable, the control of the Council would be the financial membership could include a representative from the neighboring aspect and possibly their policy guidelines. Possibly communities. Ald. Pionek said his idea is to get a focus group working on the contract, the cable club and the school and they could recommend a committee, board or commission. Ald. Salentine recommendation of the group and then more time is wasted. said there's the chance the Council will not accept the Mayor said he would finish up the research on ordinance, charter ordinance or resolution and also look at guidelines and parameters for setting up a commission. Ald. Salentine commented some board has to be in control because only Muskego's franchise fees go into the general fund of the City and not to benefit the cable operation. Ald. Patterson stated this Council has chosen to monitor those 0 going somewhere the Council does not have control of. He funds. He said he would be concerned about the franchise money agreed with Ald. Pionek about getting someone from each group trying to get together to propose something. We need to get working on the contract. Mayor stated that he would try to have everything ready for the next Council meeting, and if the Council wishes to appoint a subcommittee they can do so. You can empower your president to do that for you, and you can ask for a majority vote of the Council, duly placed on the agenda. Carol Apuli asked if the School District has certain requests school, district office and middle school, who should be for Warner Cable, such as being able to broadcast from the high communicated with? Ms. Apuli was directed to the Public Services Committee. No. 24 - City Budget - Ordinance Review Costs. Ald. Pionek asked monies be included in the budget for general ordinance money of Finance Committee during the year. Mayor advised if reviews to avoid having department heads required to request particular chapter, it's good to get a vote of the entire not budgeted for and a committee requests a re-write of a Council to approve a transfer from Contingency or wait until following year. No. 17 - City Engineering Department. Ald. Pionek wished to discuss No. 17 for budget purposes, and Ald. Patterson felt the Finance Director should research both he said Ald. D'Acquisto requested No. 18 be placed on agenda. 0 No. 18 - Office of the City Attorney Committee of the Whole Minutes of Meeting Held 4/29/97 Page 5 issues. Ald. Salentine said a lot of us want to bring up having an in-house engineer. Ald. Pionek stated that would allow for taking bids for engineering services to result in cost savings. Ald. Sanders asked how much could be done in house, how much could be saved, and is it cost effective. Ald. example, and could oversee the work being done by the Pionek felt a city engineer could review all CSMs as an by the department head involved with the project. Problems contracted engineers. Mayor noted that oversight now is done with that oversight were discussed and examples provided. Discussion followed on payments made to Ruekert & Mielke during 1996 based on report presented by the Finance Director. The Committee requested that the Finance Director look at the numbers, see what support staff costs, what it costs to set up the department with furniture and equipment and determine space needs, and to do the same for an in-house City Attorney. No. 1 - Boat Launch Fees - Big Muskego Lake and Lake Denoon. Mayor noted this was sent to C.O.W. by Finance Committee. Now that the Council has established a fee of $5.00 per launch or appropriate to look at all the lakes. The fee will be set $30.00 for the season for Little Muskego Lake, it is aside for the sole purpose of improving those sites. Ald. Sanders expressed concern about charging for launching a canoe. Mayor said if you can portage you don't need a ramp and the fee wouldn't be applicable. Ald. Pionek felt any type of Salentine said in discussions regarding the Little Lake we were launch whether powered or not would be required to pay. Ald. either going to close the accesses to trailer launching, we could allow carry-ins, or we were going to leave them open with a launch fee, and we left them open with a launch fee. Mayor stated the limiting factor is what you can enforce. If there carried in the back of a truck, you wouldn't know. Ald. is a trailer parked you know a boat was launched, but if Salentine said Mr. Blotz of the DNR said any boat is a carry-in if it can be carried in, no matter by how many it takes to carry it in. Ald. Sanders felt man-powered craft should be excluded. Ald. Salentine said we don't have to worry about carry-ins, with the pay boxes everybody pays. Mayor said these pay boxes are on public access sites sponsored by the City and the launch fees are to offset the expenses of operating and enforcing those launches. The money will be segregated to moved to recommend $5.00 launch fee with drop boxes at the provide maintenance for the lake access sites. Ald. Patterson public boat launches on Big Muskego Lake and Lake Denoon. Ald. Slocomb seconded. Motion carried 5-1 with Ald. Sanders voting Mno" Mayor reviewed the remaining items on the agenda: Linnie Lac Dam is an ongoing item; LML winter ice damage is still out being looked at updating; Comprehensive Master Zoning Plan - there for discussion; Zoning Ordinance Form - it is currently that; Neighborhood and Street Plans have to be looked at, and hopefully we'll be ready to assemble a committee in May for Ald. Pionek requested it be discussed with budget review in May; Thiesenhusen Park layout is currently in Parks; City Hall Committee of the Whole Minutes of Meeting Held 4/29/97 Page 6 Complex Park is being presented by Ald. Pionek; Plating Ordinances presented by Ald. Pionek; Business Registration has been discussed at Public Services; Mother-in-law Units have been discussed at both Plan Commission and Public Services; Assessor and Clerk-Treasurer-Nonelective has been brought back Committee Meeting Secretary is ongoing and hopefully will be in again; Economic Development Department is another budget issue; the hiring mode within next couple weeks; Aldermen's Salary increase is a budget issue; City Budget - Ordinance review costs, another budget issue; Two-year capital budget another budget issue; Public Hearings, Committee Requested Action Form, discussed at a later date; Winter Sanding, Salting and Plowing Donation to Historical Society, Taxi Cab Service can be can be discussed at Public Works Committee; Naming of Parks, Building or Other and Alternate Library Plan will be further discussed; Ambulance Service-MFVC #1 - Mayor reported he has been told they have the highest number of runs of all the units Public Works Committee; Future Road Extensions-Signage - Mayor in Muskego; Drainage and Water Studies should be reviewed by stated they're not up yet. Budget discussion as to payment. Ald. Sanders moved to adjourn at 10:OE P.M. Ald. Slocomb seconded, motion carried. Respectfully submitted - Gerk-Treasurer I SIGN-IN SiiEET FOR CITY MEETINGS PLEASE PRINT YOUR NAPAX AND AGENDA ITEY BELOW. THANK YOU n NAME : ITEM