COMMITTEE OF THE WHOLE - MINUTES - 2/19/19960 COMMITTEE OF THE WHOLE - CITY OF MUSKEGO
MINUTES OF MEETING HELD FEBRUARY 19, 1996
The meeting was called to order by Mayor De Angelis at 7:05
PM. Also present were Aldermen D'Acquisto, Misko (am. 8:55
PM), Patterson, Rasmussen, Salentine and Suhr, and City Clerk
Marenda. Ald. Sanders was absent.
Topic No. 1 - Budget Process and Goal Setting. Ald. Rasmussen
and Ald. Suhr presented their suggested goals (copies attached)
Ald. D'Acquisto asked for a space to be established to Create
an office-hours type of format for constituents to meet with
aldermen. He identified his goals: 1) Work towards a creation
of a Human Resources position; 2) Establish a better defined
the internet and E-mail, and a more accessible home page to
Information Systems program to manage an improved presence on
facilitate communication objectives; 3) Budget process needs
improvement, including more public input possibilities and less
redundancy; and, 4) Search for a method to place an ambulance
at the MVFC fire station on Janesville.
Ald. Salentine presented goal of a taxi service for seniors,
and reported on a committee she is on in Waukesha regarding a
taxi service run by volunteers and directed by the Community
Block Grant Program.
The Mayor requested all goals and objectives for the upcoming
budget year be in writing for presentation to the department
heads by May 31st. They should include specific directives,
departments you want to consider for privatization, if any; any
such as cents/mile for mileage reimbursement; which areas of
percentage of increases you want to work with, etc. Budget
worksheets will be distributed as soon as 6-month figures are
available. All Departments will be requested to prepare a
five-year capital plan, and we'll try to schedule Capital
Budget Committee meetings starting in August. Budget schedule
will include four (4) Committee of the Whole meetings - two (2)
two (2) in October, first one to review Operating, and second
for budget presentations by department heads in September, and
be limited to 7:OO PM to 1O:OO PM. More work will be required
to review Capital and all Special Revenue Funds. Meetings will
of Aldermen outside of the committee meetings. A specific
schedule will be presented at the next meeting.
Ald. Rasmussen felt once goals are established, department
heads should work with committee for any clarifications
needed. Also, department heads should present their goals,
such as additional employees, major changes proposed for
on citizens who may be experts in the field if, for example,
budget, etc. Ald. Patterson hoped department heads would call 4 they are asked to privatize certain functions. He also felt
COMMITTEE OF THE WHOLE
FEBRUARY 19, 199~6 - Page 2
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that anytime a department's budget is on the agenda, they
should be present at the meeting.
Mayor stated the goals submitted tonight should be prioritized
at the next meeting.
Topic No. 2 - Use of Stenographer to Record Committee
Meetings. Due to the inability of Aldermen to fully
participate in a committee meeting because they are writing the
minutes, the request was made to hire a stenographer. Clerk
Marenda presented costs and pros/cons of temporary help and
costs of employee time at time and one-half. She felt the
accuracy of the record would be better with use of City
employees, and suggested an effective date of 1/97 so the funds
computer for recording of.the minutes. Ald. Salentine moved to
could be budgeted. She also suggested the purchase of a laptop
direct the Mayor to submit a formal proposal to the Finance
Committee in March to provide steno help at committee meetings
effective May 1, 1996, and to make a computer recommendation.
Ald. Suhr seconded, motion carried.
Marenda presented a sample form which could be required in
Topic No. 3 - Implementation of "Requested Action" form. Clerk
order to place any item on a committee agenda. The form
includes: To; From; Issue; Requested Action; Rationale; and,
Fiscal Impact. This would allpw the committee to have
background information for the'items on the agenda and to allow
the minute-writer to be able to include pertinent facts of the
request in the record. Ald. D'Acquisto felt the aldermen
didn't have the time to prepare the form nor obtain the fiscal
with the information to complete the form, and the department
information. Mayor noted the aldermen could call his secretary
head could provide the fiscal impact. Ald. Rasmussen thought
D'Acquisto felt this would usurp authority of committee chair
this was another use for E-mail capabilities for the aldermen.
place items on agenda, but they should notify committee chair.
to use discretion in what goes on an agenda. Any alderman can
Citizens should work with aldermen, not go directly to
secretary to place items on agendas. The chairman should make
on Fridays.
arrangements with secretary to review agendas prior to mailing
Mayor felt the "Requested Action" form would speed up the
process to avoid having citizens come to more than one meeting
because all information would be available. It was agreed to
try the form on a trial basis for one month. It will be
distributed to department heads for submittal of agenda items,
and the secretary will have a form, and when an aldermen calls
details.
in to place an item on the agenda she will use it to get the
Ald. Rasmussen discussed holding. committee meetings earlier in
need for getting submittals of plans, etc. for committee review
the week, rather than Thursday. Ald. D'Acquisto discussed the
COMMITTEE OF THE WHOLE
FEBRUARY 19, 1996 - Page 3
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two weeks prior to the meeting. Mayor stated each committee
Topic No. 4 - Compilation of Council Packet. Clerk Marenda
presented a sample binder which could be used to present the
aldermen's Council packets to them, and which could include
result of not having to re-copy items that were deferred,
additional information. A cost/time savings could occur as a
ordinances for second reading, etc. as these pages would remain
in the book until acted on. It was decided that the current
procedure should continue.
Ald. Salentine moved to adjourn at 1O:OO P.M. Ald. Misko
seconded, motion carried.
Respectfully submitted, A *KrnMLcdla, an K. Marenda. CMC
uty Clerk/Comptroller
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CITY GOALS 0 Protect the Citizens and property.
Provide Police protection.
Crime Rate under - %.
D.A.R.E.
Neighborhood Watch.
School Liaison Officer.
Crime alert on Cable.
Long Range Strategic Plan.
Provide Fire protection.
Fire Services Study.
Ambulance at Janesville Station.
Long Range Strategic Plan.
Provide safe working environment.
Adopt Drug Free Workplace.
Adopt replacement program for equipment.
Maintain infrastructure.
Implement PASER.
Develop long range sewer plan.
Develop long range water plan.
Repoling electric on Janesville Road.
Maintain an informed Citizenry.
Improve flow of information to Citizens.
Broadcast City meetings (10/1/95).
Distribute City newsletter (3/1/96).
Agendas on cable.
Install kiosks at public places.
Improve computer system access.
Provide meeting notes online.
Provide E mail for Alderman and Citizens.
Standardize software.
Investigate PC network.
Develop easy to understand manuals and procedures.
Develop Sewer Manual.
Develop Zoning Manual.
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0 Secure planned growth.
Determine and formalize Community plan.
Comprehensive Land Use Plan.
Park Plan.
Sports Complex.
Bluhm Park.
Ice Rink.
Community Center.
Downtown Development.
Parkland Mall.
Identify Muskego Strong Points.
Senior Housing Development.
Cab Service.
Preserve lakes and waterways.
Erosion Control Ordinance.
Stormwater Management Plan.
Provide Cost Efficient Government
Maintain growth of tax levy under CPI.
Develop new Budget schedule.
Develop new sources of revenue.
Increase Department Head responsibility for budget.
Implement new Industrial Park.
Implement staffing plans.
Complete staff evaluation.
Personnel Procedures.
Implement pay for performance.
Develop methods to measure performance.
Implement Finance Director.
Support Shared Services.
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Investigate privatization.
Improve grant performance.
Implement impact fees.
Maintain outstanding Customer Service
Implement Hardship Policies.
Late office hours.
Provide open public forum.
Provide Recreational Programs.
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COUNCIL GOALS - PRESENTED BY ALD. SUHR TO
COMMITTEE OF THE WHOLE - 2/19/96
1. Maintain future tax levy increases at cost of living basis or less
2. Continue to pursue a network based Information Systems structure
which would ultimately allow for job sharing and rotation,
applications to include joint purchasing and other shared
integration with other governmental bodies and perhaps
services.
3. Improve governmental service levels through flexible scheduling
and extend hours for specific government operations.
4. Improve interaction and information exchange between the Council
and electorate through:
a. The newsletter
b. Town Hall meetings and/or specific hours for aldermen to
c. Continued emphasis on improving cable access, including
meet with constituents
the addition of a second public access channel through
the upcoming cable negotiations.
5. Pursuit of a streamlined budget process in which departmental
goals are established earlier in the process through
reviewed by the Committee of the Whole.
Council/Departmental interaction and budgetary figures are
6. Establishment of an ad hoc committee to improve cooperation and
information exchange between the City and the School District.
7. Continued efforts to reengineer and to lower the cost of
where appropriate and cost effective. government including the use of outside contractual services
I CCGOALS
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