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COMMITTEE OF THE WHOLE - MINUTES - 10/16/19950 COMMITTEE OF THE WHOLE CITY OF MUSKEGO MINUTES OF MEETING HELD OCTOBER 16, 1995 Also present were Ald. D'Acquisto (excused at 9:52 PM due to The meeting was called to order at 7:08 PM by Mayor De Angelis. illness), Misko, Patterson, Rasmussen, Salentine, Sanders and Suhr, City Clerk Marenda, Dept. Heads Chief Johnson, Matt Board members and members of the MVFC and TCVFD. Sadowski, Joe Sommers, Pete Theis, also Matt Bennett and Park Ald. Rasmussen moved to set the levy the same as last year - $3,877,750. Patterson seconded. Rasmussen felt this would send we're serious about reducing the cost of government. Patterson a message to department heads and citizens of the community that changed. Mayor referred to the handouts which indicated changes felt it was good to set an early goal, but which can always be unappropriated surplus. Mayor explained the ability to transfer in the proposed budget, including additional revenue from additional revenue from other funds but cautioned the use of such funds so as not to affect our Moody's Rating. Motion carried 4-3 with Misko, Patterson, Rasmussen and Suhr voting "yes" and D'Acquisto, Salentine and Sanders voting "no". reviewed first. The budgets of the Departments with representatives present were MVFC OPERATING - Reviewed with members of MVFC. Sanders moved to reduce by $4,500 for Haz Mat Contract funds previously provided. Misko seconded, carried. MVFC CAPITAL - Reviewed with members of MVFC. D'Acquisto stated after talking to people he felt the ladder truck is a necessity and this is not a place to cut the budget. D'Acquisto moved to approve the Capital Budget of MVFC, with the City borrowing for the ladder truck. Salentine seconded, carried 7-0. TCVFD CAPITAL - Members of TCVFD were present. Mayor reported he met with the truck committee and reviewed style and equipment proposed for Pumper. This is what they feel they need to get a 30 year life out of the truck and to use it as a combination strength they feel is needed for the extra miles for crash front line pumper and a crash rescue vehicle. The extra chasis calls. Misko moved for approval. Suhr seconded, carried 7-0. REVENUES - Rasmussen moved to increase Fire Insurance Tax 0041.0724 from $25,000 to $30,000. Suhr seconded, carried. PARKS OPERATING - Reviewed with Peter Theis. D'Acquisto felt maintenance done by City employee usually in best interest of City rather than sending out the work. D'Acquisto moved to 0 reinstate the Maintenance I position, delete Maintenance I11 and reduce Contracted Services by $8,320. Salentine seconded. COMMITTEE OF THE WHOLE OCTOBER 16, 1995 - PAGE 2 0 much and we need the person in the field doing the grass Sanders thought the cost of the contracted service wasn't that cutting. Patterson asked D'Acquisto if he was willing to add another employee to cut the grass to meet the program objectives. D'Acquisto repeated that we should keep our own maintenance person and do grass cutting when available. Pete Theis stated the budget in its present form allots 12 additional seasonal weeks to get the grass cutting done. Mayor asked Pete if the motion is carried, is the Maintenance I position able to maintain vehicles, supervise seasonals and cut the grass in the schedule? Pete said he will go on the mower if he has to. Pete added with additional seasonals, removal of two big areas, it'll be tough but he said he was willing to do it. We're going to again, if Maintenance I is in and I11 out, can you commit to cut flex scheduling and will mow seven days a week. Mayor asked grass every week? Pete said it's the month of May and into June that's a problem, but I'm willing to take that risk. Rasmussen stated he was looking for reduction in salaries back to 1995 estimate, but still expected the lawns to get mowed. D'Acquisto called for the question. Patterson objected. The vote was 4-3, with D'Acquisto, Salentine, Sanders and Suhr voting "yes" and Misko, Patterson and Rasmussen voting "no". The motion to reinstate Maintenance I was defeated 4-3 with Misko, Patterson, Rasmussen and Suhr voting "no" , and D'Acquisto, Salentine and Sanders voting "yes". e Patterson moved to cut the Maintenance I11 man and cut grass every 9-10 days. Motion died for lack of a second. Pete confirmed that the salaries and wages budget as proposed would allow him to get the job done. Rasmussen moved to reduce 7300-2100 Professional and Consulting Fees to $800. Patterson seconded, carried 4-3 with Misko, Patterson, Rasmussen and Suhr voting "yes" and D'Acquisto, Sanders and Salentine voting "no". Rasmussen moved to reduce 7300-3212 Operating Supplies & Expenses to $4,250. Patterson seconded, carried 7-0. Rasmussen moved to reduce 7300.5200 Maintenance of Buildings and Grounds to $13,700. Patterson seconded. Motion defeated 5-2, with D'Acquisto, Misko, Salentine, Sanders and Suhr voting "no" and Patterson and Rasmussen voting "yes". After a short break, D'Acquisto was excused at 9:52 PM due to illness. PARKS DEDICATION FUND BUDGET AND PARKS CAPITAL BUDGET - reviewed with Pete Theis. POLICE OPERATING BUDGET - Reviewed with Chief Johnson. Patterson moved to send only one FBI Graduate to FBI National COMMITTEE OF THE WHOLE OCTOBER 16, 1995 - PAGE 3 0 lack of majority 3-3, with Patterson, Rasmussen and Suhr voting Academy Training, reducing budget by $375. Motion failed for "yes" and Misko, Salentine and Sanders voting "no". Rasmussen moved to delete $1,290 for job descriptions from 2000.3711 Personnel Management, since they are included in the Mayor's budget. Misko seconded, carried. Patterson moved to delete $18,389 for an additional patrol vehicle from 2000.3910 Police Vehicle Replacement. Rasmussen seconded. Motion failed 3-3, with Patterson, Rasmussen and Suhr voting "yes" and Misko, Salentine and Sanders voting "no". POLICE CAPITAL BUDGET - Reviewed.with Chief Johnson. Misko moved that expenses appropriated in the Federal Asset Forfeiture Account not be spent until money received. Mayor explained a motion is not required since money cannot be spent until the forfeitures have been received. ASSESSOR'S OPERATING BUDGET - Reviewed with Assessor Mecha. INFORMATION SYSTEMS OPERATING BUDGET - Reviewed with IS Director Joe Sommers. Patterson moved to delete $3,800 for JMS Software from 1500.5104 Computer Charges/Police and $10,960 from 1500.5107 Computer Charges/AS/400. Misko seconded. Joe Sommers explained upgrades for the City's existing software packages in is motivating customers to get the upgrade and may be offering a 1996 will require the 3.1 AS/400 upgrade. He also advised IBM be able to take advantage of the discount. Motion carried 4-2 15% discount in December or February, and if budgeted we would with Misko, Patterson, Rasmussen and Suhr voting'"yes" and Sanders and Salentine voting "no". INFORMATION SYSTEMS CAPITAL BUDGET - Reviewed with Joe Sommers. Rasmussen moved to increase Cabling request by $8,039 to allow for Option 2 of Joe's memo of 10/16/95 in amount of $16,300 to bury PVC pipe and fiber optics, delay purchase of work station controller, omit purchase of lightning protection, add 2 multiplexers, 6 hubs, balauns and barrel connectors. Suhr seconded. Motion carried 5-1 with Misko voting "no". PLANNING DEPARTMENT OPERATING BUDGET - Reviewed with Planning Director Matt Sadowski. Rasmussen questioned possible increase in Subdivider's Fees. Matt reported he had reviewed and they appear to be correct. They were last reviewed about a year ago. SPECIAL REVENUE FUND - PRIORITY LAKES - Reviewed with Matt Sadowski. At this time, the balance of the Operating Budget was reviewed in its entiretv. COMMITTEE OF THE WHOLE OCTOBER 16, 1995 - PAGE 4 rate of $5.00 per hour for Election Inspectors, an increase from ELECTIONS - Clerk Jean Marenda noted the budget includes the the current $4.25. MUNICIPAL JUDGE - Suhr moved to reduce 0800.2600 Witness Fees, Court Costs by $300 to $300. Misko seconded, carried 6-0. Rasmussen moved to reduce 0800.3211 Office Supplies and Expense by $250 to $750. Misko seconded, carried 6-0. Rasmussen moved to reduce 0800.3212 Operating Supplies and Expense by $500 to $500. Suhr seconded, carried 6-0. Misko moved to reduce 0800.3613 by $250 to $750. Rasmussen seconded, carried 6-0. ADMINISTRATION - Patterson questioned increase in postage. Clerk advised due to proposed quarterly newsletter. Patterson newsletter with their quarterly mailing on Refuse/Recycling. suggested discussion with BFI on the possibility of coordinating with the School District. Rasmussen thought maybe all three Mayor advised that as previously requested he is discussing same could be coordinated. PUBLIC WORKS OPERATING - Rasmussen moved to increase Revenue 0043.0788 Weed Cutting by $500 to $3,500. Patterson seconded, 0 carried 6-o. LIBRARY OPERATING - Rasmussen moved to reduce 7100.1101 Overtime by $3,526 to $3,500. Misko seconded. Patterson spoke in favor of the overtime to get the automation completed. Rasmussen felt other library employees should be involved, break the task down, train the employees and get the job done. Motion failed 3-3 with Misko, Rasmussen and Suhr voting "yes" and Patterson, Salentine and Sanders voting "no". Rasmussen moved to reduce 7100.3213 Print Materials by $2,000 to $40,000, and 7100.3214 Audio Visual Materials by $2,000 to $4,000. Misko seconded, carried 5-1 with with Salentine voting I, no I, RECREATION OPERATING - Patterson moved to reduce 7200.3211 Office Supplies and Expense by $100 for FAX supplies to $2,308. Misko seconded, carried 6-0. The Capital Budgets were reviewed. CABLE CLUB - Patterson moved to reduce 9900.1004 by $4,900 for defeated 4-2 with Misko, Salentine, Sanders and Suhr voting "no" the Editing Suite Improvements. Rasmussen seconded. Motion and Patterson and Rasmussen voting "yes". 0 OPERATING BUDGET - Rasmussen moved to transfer an additional $200,000 from the Landfill Fund to the Operating Budget COMMITTEE OF THE WHOLE OCTOBER 16, 1995 - PAGE 5 Patterson, Rasmussen and Suhr voting "yes" and Salentine and 0046.0881. Patterson seconded. Motion carried 4-2 with Misko, Sanders voting "no". CAPITAL BUDGET - As a result of the loss of the $200,000 from the Landfill Fund being able to be transferred to fund the capital budget, Mayor asked that the funding sources for the capital budget not be determined until a later date to give him an opportunity to review which items can now be added to the borrowing. SPECIAL REVENUE FUND BUDGETS - Reviewed. OPERATING, CAPITAL AND SPECIAL REVENUE FUND BUDGETS - Misko moved to recommend approval of the Budgets as amended. Patterson seconded, motion carried 6-0. Misko moved to adjourn at 1:52 AM. Sanders seconded, carried 6-0. Rspectfuly submitted 0 SUMMARY OF ABOVE CHANGES: OPERATING BUDGET 2100.2410 0041.0724 7300.2100 7300.3212 2000.3711 1500.5104 0800.2600 1500.5107 0800.3211 0800.3212 0800.3213 0054.0788 7100.3213 7100.3214 7200.3211 0046.0882 TOTAL CAPITAL BUDGET IS - CABLING Uity Clerk/Comptroller REVENUES EXPENDITURES 5,000 500 200,000 205,500 (27,150) 8,039 COMMITTEE OF THE WHOLE OCTOBER 16, 1995 - PAGE 6 (The Tax Levy after the above changes is $3,898,326, resulting Ln an estimated tax rate of $4.52/1,000 - down from $4.65 in 1994)