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COMMITTEE OF THE WHOLE Minutes - 7/14/2020 Approved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES July 14, 2020 5:15 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Petfalski called the meeting to order at 6:56 p.m. ROLL CALL Present: Alderpersons Wolfe, Hammel, Terrence, Kapusta, Engelhardt, Kubacki, and Madden. Also present: Public Works & Development Director Kroeger, Planner Trzebiatowski, City Attorney Warchol, and Deputy Clerk Blenski. STATEMENT OF PUBLIC NOTICE The Deputy Clerk stated the meeting was noticed in accordance with the open meeting law. APPROVAL OF AGENDA Alderperson Kubacki moved to approve. Alderperson Engelhardt seconded; motion carried. APPROVAL OF MINUTES – June 23, 2020 Alderperson Madden moved to approve. Alderperson Kubacki seconded; motion carried. NEW BUSINESS Discuss Renewal of the Festival Committee Lease for the Pavilion at Veterans Park Mayor Petfalski stated the existing lease expires August 1, 2020. The Committee would like to renew it. There is a portion of the pavilion that the Committee uses for storage, which was paid for by the organization.  Jeffrey Baker, S76 W22215 Glenecho Road, was present representing the Muskego Community Festival as a member of the Muskego American Legion. He gave a brief history of the pavilion. He noted that Mr. Hoeser was also present to address the Committee of the Whole. He was the Chairperson of the Festival Committee at the time the original lease was executed.  Jeff Hoeser, W162 S7420 Charlotte Court, stated the Committee wants to maintain the storage space because it is used. The park is what it is today because of the Festival Committee and its members. Originally, the pavilion was proposed to be built without restrooms. The City requested that bathrooms be included and helped to pay for them.  The Committee wants to renew the lease for a minimal fee; however, there has been frustration regarding the amount of rent being charged for a facility it helped build. 2 July 14, 2020 Alderperson Kubacki moved recommend a lease agreement for 5 years at $1.00 per year. Alderperson Engelhardt seconded. Alderperson Terrence moved to amend the motion to recommend a 10-year lease at a $1.00 per year. Alderperson Kapusta seconded. Motion carried 7 in favor. Motion to recommend approval of the lease agreement, as amended carried. Park Arthur Baseball Fields and Muskego-Norway Shared Use Facility Agreement  Mayor Petfalski stated that several Council members expressed an interest in a better relationship with the School District.  Years ago, the City had a comprehensive shared use facility agreement with the District. For some reason, that agreement was terminated.  Money has been budgeted to repair the drainage problems at Park Arthur Field #4 at a cost to exceed $300,000.00. The main users are the baseball organizations. The Mayor has had discussions with these various groups. He would like to see them form one parent organization who would deal with the City. This organization would be responsible for the scheduling of games, maintenance of fields, etc. Public use would still be available.  Through these discussions, one thought was to spend approximately $200,000.00 for the installation of lights at the high school varsity field vs. spending the funds to repair Park Arthur Field #4. A new agreement would be entered into between the School District and the baseball parent organization for the use of the District’s five fields.  The Mayor would like the input of the Council before pursuing this idea further. The baseball organizations are on board.  Alderperson Wolfe expressed concern about the money the City has already invested in Park Arthur. The Mayor noted that Park Arthur Field #4 could still be used except when it rains. The School District would like to see its fields used more; they are currently underutilized by the community.  Alderperson Terrence supports moving forward with this. Alderperson Kapusta agreed and stated this is long overdue. He encouraged the plan to move forward.  Director Kroeger stated that it is his intent to put funds in the 2021 Capital Budget for Park Arthur Fields #1, #2 and #3.  The consensus of the remaining Council members was that the Mayor should continue pursuing this plan. Alderperson Kubacki requested the Mayor send updates as this continues to move forward. Director Kroeger confirmed that the repair of Park Arthur Field #4 would not be done this year. ADJOURNMENT Alderperson Madden made a motion to adjourn at 7:37 p.m. Alderperson Hammel seconded; motion carried. Minutes taken and transcribed by Deputy Clerk Jill Blenski.