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COMMITTEE OF THE WHOLE Minutes - 1/14/2020 Approved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES January 14, 2020 5:00 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:03 p.m. ROLL CALL Present: Alderpersons Wolfe, Hammel, Borgman, Kapusta, Engelhardt, Kubacki and Madden. Also present: Police Chief Rens, City Attorney Warchol, Public Works and Development Director Kroeger, Public Utilities Superintendent Kloskowski, Public Works Superintendent Beilfuss, Planner Trzebiatowski and Deputy Clerk Blenski. STATEMENT OF PUBLIC NOTICE The Deputy Clerk stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES Alderperson Kubacki moved to approve the November 12, 2019 minutes. Alderperson Kapusta seconded; motion carried. NEW BUSINESS Discuss the Transfer of a Reserve “Class B” Liquor License to the Village of Hales Corners Sandra Kulik was present. She is the Administrator for the Village of Hales Corners. The Village is requesting that the City consider the transfer of one of its Reserve “Class B” Liquor Licenses. Attorney Warchol confirmed that this is allowed under Wisconsin Statutes. The minimum fee is $10,000.00. If the license is transferred, it will belong to the Village of Hales Corners. Alderperson Kapusta moved to recommend approval of the transfer for a fee of $10,000.00. Alderperson Madden seconded; motion carried. Presentation by Ruekert & Mielke – City Water Study Don Heikkila, an Engineer with Ruekert & Mielke, presented an overview of the Water System Study that was done. Mayor Chiaverotti thanked Mr. Heikkila for the presentation. The study is on the City’s website: https://www.cityofmuskego.org/DocumentCenter/View/7020/City-of-Muskego-Municipal- Water-System-Study-Report--Final Discuss 2020 Capital Budget Expenditure – Park Arthur Baseball Field #4 Director Kroeger and Superintendent Beilfuss were present to discuss the issues at Park Arthur Baseball Field #4. Mr. Kroeger stated the field was not properly designed; the drainage does not work. Funding in the amount of $315,000.00 is in the 2020 Capital Budget to repair Field #4. If this project is done, the proposed 2024 improvements for Horn Field can be eliminated. Horn is a backup field. The funds budgeted for Horn were $120,000.00. Mayor Chiaverotti stated the problems at Park Arthur have been ongoing. The regrade of Park Arthur Fields #1, #2 and #3 is proposed as a 2021 project at a cost of $450,000.00. However, Director Kroeger noted that project can be revisited in the future as there are backup fields for #1, #2 and #3. 2 January 14, 2020 Alderperson Kubacki stated the issues with Field #4 need to be addressed; there does not seem to be an alternative. Director Kroeger stated that once these repairs are done, only general maintenance would be required. The consensus was that the Park Arthur Baseball Field #4 project should move forward. Discuss Vacated Police Department Facility Police Chief Rens, Director Kroeger and Superintendent Beilfuss were present. Mayor Chiaverotti stated that the building has recently been completely vacated. She reviewed the following five options to be discussed further: 1. Parcel the land for sale. Staff does not recommend. 2. Leave vacant as is. Not recommended at all. 3. Demolish the building and create additional parking that is needed for Veterans Park, Municipal Court and Elections. 4. Demolish the office building and maintain the garage for cold storage. Add needed parking. This option would require Plan Commission approval. 5. Other options the Committee of the Whole would like to discuss. Discussion: On the surface, Alderperson Wolfe stated he liked Option 4. Discussion regarding additional cold storage took place. Both Director Kroeger and Superintendent Beilfuss expressed the need for as much cold storage as possible. Mr. Kroeger stated equipment lasts longer when it can be stored inside. Alderperson Wolfe asked how much parking is needed? He would like to see some of the space remain open. Both Mayor Chiaverotti and Attorney Warchol noted that additional parking is definitely needed. Alderperson Kubacki stated that Option 4 makes the most sense. The building certainly cannot be repurposed because there are too many issues. Alderperson Borgman agreed noting that is the reason a new Police Department was built. Alderperson Engelhardt stated that Option 4 should be a starting point. The consensus was to demolish the office building and maintain the garage for cold storage. Staff will do the necessary research. Discuss Future Winter Decorations Director Kroeger, Superintendent Beilfuss and Planner Trzebiatowski were present. Alderperson Wolfe requested this item be placed on the agenda. He likes the existing lights. Should the City look at expanding the decorations? Should color be added? Superintendent Beilfuss stated there are currently 17 snowflakes on Janesville Road. There are only 18 receptacles. An expansion of lights on Janesville Road is not feasible. There is a possibility of lights on Pioneer Drive. From Horn Park to Janesville Road, there are 24 poles all with receptacles. However, the snowflakes that are on Janesville Road are five feet and would be too large for the Pioneer Drive area. Mr. Beilfuss did point out that installation and removal of flags, banners and the snowflakes does require significant staff time. He also has to store the 17 existing snowflakes. He just wants the Committee to be aware of these details if additional purchases will be considered. Planner Trzebiatowski stated that the white snowflakes were chosen to be more seasonal vs. something that was specific to a holiday and could not be kept up as long. 3 January 14, 2020 The consensus was not to do any expansions at this time. ADJOURNMENT Alderperson Kapusta made a motion to adjourn at 6:16 p.m. Alderperson Wolfe seconded; motion carried. Minutes taken and transcribed by Jill Blenski, Deputy City Clerk.