COMMITTEE OF THE WHOLE Minutes - 9/21/2017
Approved
CITY OF MUSKEGO
COMMITTEE OF THE WHOLE MINUTES
September 21, 2017
5:30 PM
City Hall, W182 S8200 Racine Avenue
CALL TO ORDER
Mayor Chiaverotti called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
ROLL CALL
Present: Aldermen Wolfe, Hammel, Borgman, Engelhardt, Kubacki and Madden. Absent:
Alderman Kapusta. Also present: Finance and Administration Director Mueller, Accountant
Mustapich, Director of Public Works and Development Kroeger and Director of IT Loudon.
STATEMENT OF PUBLIC NOTICE
Director Mueller stated that the meeting was noticed in accordance with the open meeting law.
APPROVAL OF MINUTES - September 12, 2017
Alderman Kubacki made a motion to approve. Alderman Wolfe seconded; motion
carried.
NEW BUSINESS
Capital Projects Fund Budgets Continued (Expenditures and Borrowing)
Department: Park Dedication Special Revenue Program Fund
Director Kroeger was present and reviewed the following projects:
Project Expenditure Notes Consensus
Move to 2019.
Baseball Field $25,000.00 All in favor.
Restoration
Horn Field Fence
2018-$5,000.00 for crack
Tennis Court $87,000.00 All in favor.
repairs
Freedom Park
2019-$82,000.00 for two new
tennis courts.
Move to 2020.
Pickleball Court $84,000.00 All in favor.
Bluhm Park
Construct two new courts.
Tennis Court $146,000.00 All in favor.
Convert existing courts to
Kurth Park
parking area.
Tennis Court $5,000.00 Clean and crack fill courts. All in favor.
Schmidt Park
Signage $9,200.00 All in favor.
2
Project Expenditure Notes Consensus
Director Kroeger will bid Martin
Future Trails-Martin $60,000.00 All in favor.
Drive and Racine Avenue
Drive
Projects together, but will allow
for separation.
Future Trails-Racine $325,000.00 All in favor.
Avenue
Will be done in-house.
Janesville Road $0
(Design Only)
Director Kroeger gave an update regarding the Lions Park Pickleball Courts. A two-phase
maintenance project is proposed for the fall of 2017 and spring of 2018.
Director Kroeger continued to review the following requests:
Department – Sewer Utility
Project Expenditure Notes Consensus
Move to 2019.
Camera $100,000.00 All in favor.
Department – Public Works
Project Expenditure Notes Consensus
Move to 2019.
Pavement Striper $25,000.00 All in favor.
Move to 2019.
Asphalt Roller $75,000.00 All in favor.
Move to 2019.
Roadside Mower $25,000.00 All in favor.
Leaf Sucker Machine $25,000.00 All in favor.
Replace Tri-Deck $40,000.00 All in favor.
Mower
Replace Outfront Mower $30,000.00 All in favor.
Mr. Kroeger also noted that he is looking at implementing a maintenance program for the City’s
recreational trails.
Department – Information Technology
Director Loudon was present to review the following:
Project Expenditure Notes Consensus
Select as placeholder.
Wireless Cameras $118,150.00 All in favor.
IT Director can research state
Build Out for Three
contract and arrange a demo.
Parks: Idle Isle,
Cameras will provide
Park Arthur and
surveillance in other critical
Moorland
locations throughout the City.
Director Mueller stated additional information will be forthcoming regarding replacement of the
Police Department water patrol boat. This will be placed on the September 26, 2017 agenda.
Department – Finance and Administration
Director Mueller reviewed the following:
Project Expenditure Notes Consensus
Hardware Costs to $23,256.00 All in favor.
Implement Electronic
Poll Books
3
Mayor's Proposed 2018 Budget
Mayor Chiaverotti read the Summary Comments regarding the proposed budget. This included
the 2018 Budget Goals as approved by the Committee of the Whole, Significant Changes from
2017 to 2018 as they pertain to both Revenues and Expenditures. The State requirement to
hold the City of Muskego tax levy increase to net new growth is 1.82% for the 2018 budget. A
portion, 1.65% of new growth, is being utilized per the budget goals which results in an
estimated City tax rate of $4.41. This reflects a reduction of approximately $0.46 cents as
compared to the prior year.
Discussion took place regarding staffing in the Department of Public Works and Development,
more specifically as it relates to the Planning and Zoning Division.
Aldermen Borgman and Madden support hiring another employee. The Mayor stated that
additional funding has been included in the 2018 budget for consulting services. She believes
the City needs to use the consultants going forward and review in a year. Consultants have
assisted with some planning work, but there has not been enough history to make a
determination on how to proceed for the future. Alderman Kubacki agreed. He does not want
to hire a new employee if the peaks in work can be handled by the consultants when needed.
The Committee members agreed that they want to discuss any potential staffing needs with the
Department Head, Scott Kroeger.
Alderman Kubacki stated he believes the 2018 budget is very solid while recognizing that
Director Mueller does not have all the final numbers she needs.
Ms. Mueller distributed information provided by Paul Thompson of Hutchinson, Shockey, Erley
& Co. regarding the upcoming $18 million dollar borrowing. Mr. Thompson will attend the
September 26, 2017 Committee of the Whole meeting to review the City’s financing options.
She also noted that the Public Hearing Notice will be sent for publication to comply with the
state statute deadline.
ADJOURNMENT
Alderman Madden made a motion to adjourn at 7:22 p.m. Alderman Kubacki
seconded; motion carried.
Minutes transcribed by Deputy Clerk Jill Blenski.