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COMMITTEE OF THE WHOLE Minutes - 3/10/2015 Approved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES March 10, 2015 6:15 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER The meeting was called to order by Mayor Chiaverotti at 6:15pm PLEDGE OF ALLEGIANCE ROLL CALL Present: Aldermen Wolfe, Hammel, Di Pronio, Borgman, Engelhardt, and Madden as well as Director Mueller and Director Simpson. STATEMENT OF PUBLIC NOTICE Director Mueller stated that the meeting was properly noticed. APPROVAL OF AGENDA APPROVAL OF MINUTES - February 10, 2015 NEW BUSINESS OLD BUSINESS Continue discussion on space needs for the Department of Public Works Director Simpson recapped progress on the space needs for the DPW and possibly selling the Parks garage and the Boxhorn warehouse. An architect from Zimmerman Architectural Studios met with Dir. Simpson at no cost to get a general idea on the budget. Some findings: lockers are stored in the vehicle area; there is a shortage of men’s room toilets, with a possible solution to add a separate space to include a locker room and additional restrooms and a place to eat lunch/take breaks. Other rooms can be expanded/walls moved to meet the needs of DPW staff. Vehicle/cold storage is also an issue, especially if equipment is being worked on. In addition, there is a problem with the HVAC system, which is approaching 25 years old. Dir. Simpson said they are looking into an infrared heating system, which is more efficient and can be beneficial to the life of the roof as the mechanicals have fewer penetrations. The findings are preliminary, and to secure a more formal schematic Dir. Simpson said the architectural estimate would be about $32,000. The estimated value of the Parks garage is $300-$400,000 should the City decide to sell. The owners of the Boxhorn gun club have expressed interest in purchasing the Boxhorn structure . Dir. Simpson stated he felt the current DPW garage site would be adequate for the next 20 years, keeping in mind that the landfill and recycling center will likely close and future needs for a new recycling center may involve adjacent land. Alderman Wolfe stated that a walk-through of the DPW site may be helpful to the discussion. Dir.Simpson offered individual tours at the convenience of the Aldermen. Alderman Di Pronio also suggested looking into a solar roof which could be obtained through grants, but the payback over time according to Dir. Simpson isn’t very beneficial. Sale of the Pioneer Drive (parks garage) parcel could net $300,000-$400,000 and the Boxhorn structure around $80,000 - $100,000. This does not include the savings from not performing maintenance on these buildings and the additional tax revenue from the properties . The project and improvements are preliminarily estimated at $2 million, and additional monies of about $325,000 have been budgeted. Approximately 4,000 square feet of additional space would be added to the current DPW garage, and a formal architectural study will also include future space needs based on the City’s growth and requirements to add equipment. Appraisals on the Pioneer Drive and Boxhorn can be done, but the suggestion of the aldermen was to get a commercial real estate professional estimate on the market value. Based on Dir. Simpson’s confidence in working with Zimmerman, and their experience on the project to date, it was agreed by unanimous straw poll to move forward to have architectural study and planning done by Zimmerman and garner estimate of costs done for additional cold storage and conditioned space. Update regarding purchase of S76 W18109 Janesville Road utilizing a Municipal Flood Control Grant (Dave Simpson) Dir. Simpson stated that the owner’s of the property next to the stream (just west of Pioneer and Janesville Road) are hoping to move quickly on the sale. Based on the process of closing, a final amount due will not be known until the day prior. After the sale, an asbestos inspection will be done and if none is detected, or it is removed, the city will take the building down. A DNR grant offsets the cost to the City to purchase by 70%. The land will be returned to its natural state once the building is removed. CLOSED SESSION Alderman Borgman made a motion to approve CLOSED SESSION, Alderman Kubacki seconded. Motion Passed 7 in favor. Please take notice that following Approval of Minutes and Discussion of Agenda Items, the Committee of the Whole will convene, upon passage of the proper motion, into closed session pursuant to Wis. Stats. Section §19.85(1)(c) and (f): Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, more specifically to discuss worker’s compensation claim for a specific employee. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items Alderman Engelhardt made a motion to adjourn, Alderman Kubacki seconded. Motion Passed 7 in favor.