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COMMITTEE OF THE WHOLE Minutes - 8/15/2013 Unapproved CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES August 15, 2013 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Chiaverotti called the meeting to order at 5:30 PM PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Ald. Wolfe, Hammel, Borgman, Glazier, Soltysiak, Kubacki and Madden, Director of Finance and Administration Mueller and Deputy clerk Blenski. Police Chieft Moser, Police Captiain La Tour, Assessor Mecha and IT Director Wisniewski were also present for their departmental requests. Various employees or representatives were present for their items as reflected below. The Mayor stated a straw poll vote would be done for each requested item to give the Director of Finance and Administration some direction. Funding sources will be determined later. STATEMENT OF PUBLICE NOTICE The Deputy stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF AGENDA APPROVAL OF MINUTES NEW BUSINESS Capital Projects Fund Budgets - Expenditure & Borrowing ASSESSOR Capital Project/Item Cost Comments $60,700   Current software is 14 years old and has become unstable. No further enhancements are available.  Will provide mobility for the Assessor.  Existing data can be converted.  Better reporting capability.  Support cannot be done in house any more.  Application is web based.  IT Director fully supports.  Most cost effective.. Consensus Regarding Request: 6 in favor. Ald. Soltysiak No INFORMATION TECHNOLOGY Capital Project/Item Cost Comments $25,000  Firewall Replacement  Outdated – need to be replaced.  Support and firmware updates will be (Primary and Library) discontinued. Consensus Regarding Request: 7 in favor. Capital Project/Item Cost Comments $12,000  Server Replacements  Replace one of three physical server hosts and maintain four-year replacement (Virtual Server Host and cycle. Library Server $6,000 Each)  Implement new management server at the Library. Consensus Regarding Request: 7 in favor. Capital Project/Item Cost Comments $12,932  CivicPlus Website  Final Installment of existing contractual agreement. Consensus Regarding Request: The Mayor noted that this is included in the 2014 budget and part of a contractual agreement. Capital Project/Item Cost Comments $8,000  Server Virtualization  Propose the relocation of the storage area network located at City Hall to the Library.  Acquisition of additional virtual server license.  This will provide the City with continuity of business operations in the event of a disaster. Consensus Regarding Request: 4 in favor Ald. Wolfe, Hammel, Glazier and Madden 3 opposed Ald. Borgman, Soltysiak and Kubacki Capital Project/Item Cost Comments $6,000  Wireless Network  Propose the installation of a wireless Expansion network at all City facilities with the exception of the parks garage.  Public internet access could be available (at City Hall) with an upgrade of broadband width. Consensus Regarding Request: 6 in favor 1 opposed Ald. Hamel POLICE DEPARTMENT Capital Project/Item Cost Comments Radio Replacement $603,904  Upgrade entire two-way radio system (Total 133) from analog to digital.  Money put in 2013 budget for the project.  Uncertain as to when the project will be completed; money should continue to be budgeted. Other Points of Discussion:  Captain La Tour noted that this is a joint effort between Milwaukee County and Waukesha County. Milwaukee County just determined to slow down the process and research options. This is the same situation the City was in last year.  Ms. Mueller clarified that the cost of the utility radios will be reflected in the sewer/water budgets.  Ald. Glazier believes it is prudent to earmark the money for the project. Consensus Regarding Request: 7 in favor. Capital Project/Item Cost Comments Security and Surveillance $228,821  Upgrade Police Department system. System Upgrade  Install new system in City Hall building. Other Points of Discussion:  Several Council members believe security at City Hall needs to be addressed. However, this should be reviewed in conjunction with the facilities study. The Mayor suggested a meeting with John Sabinash with Zimmerman Architectural Studios, Inc. to review his security proposal and costs.  Chief Moser stated that the existing camera system at the Police Department needs to be replaced. The cost for that upgrade is approximately $96,000. Consensus Regarding Request: Defer at this time. Capital Project/Item Cost Comments Muskego Firing Range Repair $70,000  Existing range was built in the 1990’s on (Three Berms) property owned by the landfill.  Three berms are experiencing failure.  The repairs could be done in conjunction with work being done by the landfill.  The range must be maintained because of the City’s contract with the FBI.  In addition, the range is an asset to the department. Consensus Regarding Request: 7 in favor. Capital Project/Item Cost Comments Radio and Telephone Logger $15,000  Need a logger capable of recording the (Recorder) Upgrade new digital telephone and digital radio system. Consensus Regarding Request: 7 in favor. Capital Project/Item Cost Comments Tahoe and Equipment $38,825  Need to replace the Tahoe that will be used this year for the K-9 program. Other Points of Discussion:  Mayor Chiaverotti noted that vehicle replacement is usually in the operating budget.  Ald. Soltysiak suggested that the vehicle be equipped with four-wheel drive.  Chief Moser stated the additional cost is approximately $2,700. Consensus Regarding Request: 7 in favor with the inclusion of four-wheel drive. TESS CORNERS VOLUNTEER FIRE DEPARTMENT Ald. Glazier stated the Public Safety Committee discussed the capital project requests submitted by the fire department. He gave a brief overview regarding the discussion. The department is requesting a replacement pumper. The committee discussed the need for the pumper as well as the option of leasing equipment vs. purchasing. The discussion will continue at the next Committee of the Whole meeting on August 27. Consensus Regarding Request: 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUISNESS AS AUTHORIZED BY LAW ADJOURNMENT Possible reconvening of the Committee of the Whole immediately following Common Council Meeting of the same date to continue work on agenda items Ald. Wolfe made a motion to adjourn at 7:45 PM. Seconded by Ald. Soltysiak; motion carried.