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BOARD OF REVIEW Minutes 071701 BOARD OF REVIEW CITY OF MUSKEGO MINUTES OF MEETING HELD JULY 17, 2001 The Board of Review of the City of Muskego was called to order by City Clerk-Treasurer Jean Marenda at 9:12 AM. Also present were Board Members Lynda Guhr, Henry Posbrig and Charlotte Stewart, Atty. John Macy representing the Board, Assessor Laura Mecha, Reid Terry of Cole Layer Trumble (CLT), and Mark Link of CLT (arrived 9:22 AM). Clerk-Treasurer Marenda stated the meeting was noticed in accordance with the open meeting law. Charlotte Stewart nominated Lynda Guhr as Chairman. Henry Posbrig seconded. As there were no other nominations, Lynda Guhr was elected Chairman. Chairman Guhr assumed the chair. Lynda Guhr nominated Henry Posbrig as Vice Chairman. Charlotte Stewart seconded. As there were no other nominations, Henry Posbrig was elected Vice Chairman. Clerk-Treasurer Marenda noted that the three Board members present have met the mandatory training requirements. The assessment roll and sworn statements from the Clerk were received by the Board. Assessor Mecha reported the assessed value increased from $1,243,812,860 in 2000, including real and personal property but without manufacturing, to $1,487,338,110 in 2001. CLT representative Reid Terry stated he will present testimony on the commercial properties, and Mark Link will be present for the other properties. He advised that informal hearings and an open book period were held. Chairman Guhr noted that the Board may need to hear the objections and deliberate at a later time because there may be a lack of a quorum at some hearings and time will have to be allowed for others to listen to the tapes and review exhibits. The Board determined that when a quorum is present to hear the objections they will deliberate at the conclusion of the hearing if time allows. Atty. Macy noted there was a potential of a special Council meeting tonight to appoint another alternate to avoid the lack of quorum situation. If that occurs, he recommended that possibly the Board would hear the cases and deliberate later in order to give the new member an opportunity to get a better understanding of the process. Clerk-Treasurer noted that it’s a possibility that if there is a prospective alternate to be appointed tonight that he or she may be able to attend the hearings this afternoon to observe the process before serving tonight. Atty. Macy also noted that if someone objects to some testimony or exhibit, in the past it has been the Board’s procedure that the Chairman will state that we understand your objection and it’s noted for the record and will be accepted for what it’s worth. It’s not worth fighting over was it hearsay, or wasn’t it; but during deliberations you need to note that, for example, an appraisal was submitted, but the appraiser wasn’t here to be cross Board of Review Minutes Page 2 July 17, 2001 examined, so it’s difficult to determine what weight should be given it. However, if there’s a strong feeling by the Board they may exclude it by motion and vote. Clerk-Treasurer Marenda noted that Notices of Intent forms were filed for all the Objection forms filed and scheduled for hearing. She noted that now we’re starting to get Notices of Intent that were not filed 48 hours prior to the first meeting of the Board. CLT Representative Mark Link asked to be heard to familiarize the Board with the documents he will be using as part of the exhibits. A sample property record card and sales comparable sheet were reviewed. Each category was explained in detail. He noted there are 7,350 residential properties. At the informal appeal process, there were about 390 Open Book cases. 174 were changed based on evidence presented, and 214 had no change. Each property owner was presented with their property record card and sales comparable sheet. Assessor Mecha explained the information made available to those who appeared at Open Book as well as others who inquired about their assessment. A lot of information was made available in person and over the phone. The Board accepted the schedule of appointments as prepared by the Clerk. Clerk- Treas. Marenda stated more objections are being filed as the Board is still in session. The Board asked for review of those who had not filed the intent 48 hours prior to the first meeting of the Board. The first is David and Patricia Kielpinski, W175 S7217 Lake Drive, filed 7/16/01. Intent stated they were out of town and unable to return the form Saturday or Sunday due to out of town for family medical reason. The Board found good cause shown and directs the Clerk to schedule the Objection for a hearing. Hoppe/Weiner, S75 W19020 Circle Dr., filed 7/16/01. Intent stated saw 7/17/01 date and thought that’s when form had to be filed, and noticed over the weekend it should be filed 48 hours prior to that date. Board found good cause shown and directs the Clerk to schedule the Objection for a hearing. Heger-Casey, W188 S7718 Oak Grove Dr. filed 7/16/01. Intended to file Friday, but due to a meeting at work this was not possible. Therefore dropped off Monday morning at 8:00 AM. Board found good cause shown and directs the Clerk to schedule the Objection for a hearing. The Board directed the Clerk to set additional hearings for the evenings of July 23rd and July 26th. The Board determined that the assessment roll would be reviewed between hearing cases. The following objections were heard by the Board, with the Board deliberating and the Clerk providing the Notice of Determination to the taxpayers: Shan Mason, W190 S7066 Wentland Dr. Thomas W. Duelge, W186 S9190 Racine Ave. Board of Review Minutes Page 3 July 17, 2001 The Board recessed for lunch. For the afternoon session, present were Board Members Lynda Guhr and Charlotte Stewart, Atty. Eric Larson representing the Board, Assessor Laura Mecha, CLT representative Mark Link and Clerk-Treasurer Jean Marenda. The Board heard the rd following objections, with deliberations to take place on Monday, July 23 after Board Member Henry Posbrig listens to the recording and reviews exhibits. Notice of Determinations to be mailed to the taxpayers. Jack and Mary Ann Ronchetto, W176 S7509 Harbor Circle James Samolinski, W132 S6493 Saroyan Ct. Janina and Jerzy Zurko, W207 S8008 Hillendale Dr. James G. Parnau, S75 W13153 Oxford Ct. Howard Schneider, W186 S6850 Jewel Crest Dr. It was noted that the appointment for Steven and Elizabeth Eberhardt, S103 W20677 th Heather Lane. was cancelled and would be discussed on July 18. The Board recessed for supper. For the evening session, present were Board Members Lynda Guhr and Henry Posbrig, Atty. Eric Larson representing the Board, Assessor Laura Mecha, CLT representative Mark Link and Clerk-Treasurer Jean Marenda. The Board heard the following rd objections, with deliberations to take place on Monday, July 23 after Board Member Charlotte Stewart listens to the recording and reviews exhibits. Notice of Determinations to be mailed to the taxpayers th Walter A. Machulak, W124 S10077 S. 124 St. Michael and Annette DuPlanty, W165 S7423 Bellview Dr. Donald J. Ewald, W125 S8456 Country View Ct., was scheduled but did not appear. Mr. Ewald withdrew his objection by phone. The Board adjourned to 9:00 AM on Wednesday, July 18, 2001 to continue hearing objections. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer jm (An audio recording of the entire proceedings will be on file in the Clerk-Treasurer’s office for seven years)