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Public Works Committee Packet 2-18-13 Page 1 of 1 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: February 18, 2013 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD December 17, 2012 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction 2. Tess Corners Drive Reconstruction 3. Racine Avenue Recreational Trail UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Moorland Dental Center request for refund of sanitary sewer charges. 2. Belle Chasse Phase II- Discussion of Mystic Drive Realignment at Woods Road 3. Approval of Belle Chasse Phase II Construction Plans 4. Approval of Conveyance of Rights in Valley Drive to Waukesha County 5. Discuss Potential Intersection Analysis- Woods Road & Moorland Road NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. CITY OF MUSKEGO Unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, DECEMBER 17, 2012 Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Robert Wolfe, Ald. Eileen Madden, and Public Works Director David Simpson. Guest Ed Hinrichs, Waukesha County. Ald. Borgman led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on December 14, 2012. APPROVAL OF MINUTES OF NOVEMBER 19, 2012 Ald. Madden moved to approve the minutes of November 19, 2012. Seconded by Ald. Wolfe. Motion carried 3-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction – Coming along. Permanent traffic signals should be in a couple of weeks. Pioneer Drive Reconstruction – Complete. Tess Corners Reconstruction – Complete. Just need grass to grow. Racine Avenue Recreational Trail – Working with County. Have first draft plans put together. I will be working with a consultant shortly to work on floodplain and wetland crossing. Moving along. UNFINISHED BUSINESS None NEW BUSINESS Discuss Janesville Road (CTHL) Phase 2 Project Design Elements that do not Meet Optimal Design Guidelines – Ed Hinrichs, Waukesha County, advised this is something they do for a design study report on all projects. They try to meet current design standards. This project is through the DOT so it’s even more intensive and we try to meet these goals the best we can. There are a couple elements the County wanted to make the City aware of that we are not going to meet optimal design. The first one is the Lannon Drive intersection angle, they wanted it closer to 70 degrees, it’s 63-1/2 right now. In order to make it more optimal we would have had to take more right of way, properties, and the banks. It’s been that way. It should be okay. The second issue he stated is they are really starting to enforce the 2 sidewalk and crosswalk designs to accommodate physically challenged pedestrians, requiring a two percent grade of the roadway to the crosswalk. To fix the issue would require flattening the intersections with crosswalks, but that could cause a noticeable dip in the road as drivers proceed through. He felt we would be given an exception from the state for these items because of how long the design plans have been out there. He was confident that no major changes would need to be made. No action required. Review Request for Sanitary Sewer Service Area Extension – Davis CSM – Woods Road – Director Simpson stated previously it was approved for a two lot land division on Woods Road, which requires that Lot #1 of the land division be connected to the City’s sanitary sewer system. To accomplish this requirement the City must first amend the current Sanitary Sewer Service Area (SSSA) to include the lands within the new Lot #1 boundaries. The first step related to this amendment is made by requesting said amendment from the Southeast Wisconsin Regional Planning Commission (SEWRPC). He advised we make a request for a Sanitary Sewer Service Area boundary amendment to SEWRPC for these lands. Ald. Wolfe made a motion to make the request. Seconded by Ald. Madden. Motion carried 3-0. NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Ald. Madden moved to adjourn the meeting 6:17 PM. Ald. Wolfe seconded. Motion carried 3 -0. Jeanne Struck Recording Secretary CITY OF MUSKEGO Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss Moorland Dental Center request for refund of sanitary sewer charges Date: February 15, 2013 The attached was received from Moorland Road Dental Center in regard to a request for a refund for their sanitary sewer bill for the third quarter of 2012. Moorland Dental Center is billed for their sanitary sewer usage based on actual water consumption (as all commercial properties), which is determined by utilizing the water meter which tells the City how much water was utilized. Some commercial properties elect to have what we call a “deduct meter” installed on all of their plumbing that will be used for outside irrigation so that they will not be charged for sanitary sewer service from water utilized in the irrigation process. Moorland Dental Center did not elect to install a deduct meter, therefore, they are billed for all water used regardless of whether it is utilized for irrigation. As stated in the letter, a deduct meter was not installed at the time of irrigation installation, however, they plan to install one. The third quarter bill for sewer usage in 2012 is $3,895.32 which is substantially more than their normal quarterly bill (see attached spreadsheet). If we were to consider a refund, we would have to recognize that any commercial building without a deduct meter would have the same right to come forward and request a refund. This could be a precedent setting decision that could cost the sewer utility much more than the cost of a partial refund in this one case. Unfortunately, there is no way to quantify how much water was actually utilized for irrigation and no way to know if the high water use wasn’t actually from another issue such as a plumbing leak or overuse. Recommendation for Action: Deny the request for a refund for sanitary sewer usage fees by Moorland Dental Center. CITY OF MUSKEGO Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Belle Chasse Phase II- Discussion of Mystic Drive Realignment at Woods Road Date: February 15, 2013 The second phase of the Belle Chasse subdivision is tentatively scheduled to move into construction this Spring. Before that can begin a development agreement must be approved by the Common Council. As part of that agreement any off site improvements that the City believes to be necessary for the development must be accounted for. In the case of this Phase of the Belle Chasse subdivision, the planned intersection improvement at Mystic Drive and Woods Road will be affected by the introduction of new development to Mystic Drive. I have calculated the percentage of impact to the intersection based on an assumed loading of 50% of traffic from Belle Chasse with the other 50% utilizing Durham Drive. Knowing that new Belle Chasse traffic will account for approximately 22% of all traffic at the Mystic Drive intersection, it would be fair to ask the Developer to contribute this percentage to the intersection realignment. I have estimated the cost of intersection realignment at $60,000, therefore, the developer’s share would be $13,200. Recommendation for Action by Council: Include a provision for a lump sum payment of $13,200 to the City in the developer’s agreement for Belle Chasse Phase II for the future intersection improvement of Mystic Drive and Woods Road. !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! W O O DS RD RO GER DR MYSTIC DR 1 INCH = 100 FEET06012018024030030Feet MapMuskegoMapMuskego ² CITY OF MUSKEGO Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Janesville Road Reconstruction- Recommendation of approval of Conveyance of Rights in Valley Drive related to existing City owned Utilities in Valley Drive Date: February 15, 2013 Waukesha County has requested that the City of Muskego convey existing City rights in land that exist in the Valley Drive right-of-way, just south of Janesville Road. The Valley Drive right-of-way has come into question as to its official dedication during the title search process. Because of this, the County has decided to purchase the Valley Drive right-of-way (as shown on the attachment) as if it were existing private land. As the County purchases this land, the assumed easement rights that we own on these lands need to be released so that the new right-of-way does not have easement encumbrances. City owned water main and sanitary sewer are within this newly purchased area. The attached documents show the area of requested easement release and documents for the conveyance of rights in land for the area shown. As this is a mutually beneficial project, the County is requesting a no cost conveyance per the attached documents. Recommendation for Action by Council: Approve conveyance of rights in land for the Janesville Road Reconstruction project per the attached documents within Valley Drive. Project I.D. 2380 -00-03 This instrument was drafted by Waukesha County Parcel 292a Page 1 of 2 Document No. CONVEYANCE OF RIGHTS IN LAND ED660 195 s.84.09(1) Wis.Stats. CONVEYANCE OF RIGHTS IN LAND, Made by The City of Muskego, grantor, hereby grants Waukesha County, Wisconsin for the sum of $1.00 (one dollar) and other valuable consideration acknowledged hereby to be payment in full for the easement and rights here in conveyed, and for all damages, including the relocation or other alteration of certain transmission lines and supporting structures and the right to cross, traverse, or otherwise occupy with a public highway certain lands in, on or over which the grantor holds prior rights by virtue of title, easement, license, or other legal device. The said lands are situated in Waukesha County, Wisconsin, and are shown on the map marked Plat of Right of Way Required for Project I.D 2380-0-03 filed by the grantee with the County Clerk and County Highway Committee of the said county as required by Section 83.08(1), Wisconsin Statutes. Legal Description: Prescriptive rights to lands within a roadway known as Valley Drive on a parcel of land located in the Southeast one-quarter of the Southwest one- quarter and the Northeast one-quarter of the Southwest one-quarter of Section 9, Township 5 North, Range 20 East, the City of Muskego, Waukesha County, Wisconsin. This grant is made for the purposes of constructing, operating, and maintaining a public highway and appurtenant facilities on, over, under or across such lands. The grantor reserves to itself the right to cross, traverse, or otherwise occupy these lands with the present and future overhead or underground transmission line and appurtenant facilities and supporting structures in a manner consistent with the purpose of this grant, provided, however, that the costs of any relocation or alteration of said transmission lines, appurtenant facilities, or supporting structures when required by the grantee for any reason, including accommodating expanded or additional highway facilities on or across said lands, will be paid by the grantee, and provided further that the costs of such relocation or alteration, or of the installation of new or additional facilities when done at the instance of and for the purposes of the grantor, will be defrayed by the grantor. This grant shall be binding on the grantor, grantee, and their successors or assigns. Acknowledgment The City of Muskego (Signature) (Print Name) (Print Title) (Signature) (Print Name) (Print Title) _________________________________ (Date) ) ___________________________ County )ss. ) On the above date, this instrument was acknowledged before me by the named person(s). _____________________________________________________ (Signature, Notary Public, State of Wisconsin) _____________________________________________________ (Print or Type Name, Notary Public, State of Wisconsin) _____________________________________________________ (Date Commission Expires) This space is reserved for recording data Return to: Waukesha County Department of Public Works Attn: Karen Braun 515 W Moreland Blvd Waukesha WI 53188 Parcel Identification Number/Tax Key Number MSKC 2195.930 Project I.D. 2380 -00-03 This instrument was drafted by Waukesha County Parcel 294a Page 1 of 2 Document No. CONVEYANCE OF RIGHTS IN LAND ED660 195 s.84.09(1) Wis.Stats. CONVEYANCE OF RIGHTS IN LAND, Made by The City of Muskego, grantor, hereby grants Waukesha County, Wisconsin for the sum of $1.00 (one dollar) and other valuable consideration acknowledged hereby to be payment in full for the easement and rights here in conveyed, and for all damages, including the relocation or other alteration of certain transmission lines and supporting structures and the right to cross, traverse, or otherwise occupy with a public highway certain lands in, on or over which the grantor holds prior rights by virtue of title, easement, license, or other legal device. The said lands are situated in Waukesha County, Wisconsin, and are shown on the map marked Plat of Right of Way Required for Project I.D 2380-0-03 filed by the grantee with the County Clerk and County Highway Committee of the said county as required by Section 83.08(1), Wisconsin Statutes. Legal Description: Prescriptive rights to lands within a roadway known as Valley Drive on a parcel of land located in the Southeast one-quarter of the Southwest one- quarter and the Northeast one-quarter of the Southwest one-quarter of Section 9, Township 5 North, Range 20 East, the City of Muskego, Waukesha County, Wisconsin. This grant is made for the purposes of constructing, operating, and maintaining a public highway and appurtenant facilities on, over, under or across such lands. The grantor reserves to itself the right to cross, traverse, or otherwise occupy these lands with the present and future overhead or underground transmission line and appurtenant facilities and supporting structures in a manner consistent with the purpose of this grant, provided, however, that the costs of any relocation or alteration of said transmission lines, appurtenant facilities, or supporting structures when required by the grantee for any reason, including accommodating expanded or additional highway facilities on or across said lands, will be paid by the grantee, and provided further that the costs of such relocation or alteration, or of the installation of new or additional facilities when done at the instance of and for the purposes of the grantor, will be defrayed by the grantor. This grant shall be binding on the grantor, grantee, and their successors or assigns. Acknowledgment The City of Muskego (Signature) (Print Name) (Print Title) (Signature) (Print Name) (Print Title) _________________________________ (Date) ) ___________________________ County )ss. ) On the above date, this instrument was acknowledged before me by the named person(s). _____________________________________________________ (Signature, Notary Public, State of Wisconsin) _____________________________________________________ (Print or Type Name, Notary Public, State of Wisconsin) _____________________________________________________ (Date Commission Expires) This space is reserved for recording data Return to: Waukesha County Department of Public Works Attn: Karen Braun 515 W Moreland Blvd Waukesha WI 53188 Parcel Identification Number/Tax Key Number MSKC 2195.930 CITY OF MUSKEGO Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss Potential Intersection Analysis- Woods Road & Moorland Road Date: February 15, 2013 The intersection of Woods Road and Moorland Road is currently a four way stop controlled intersection. During morning and afternoon peak hour traffic the intersection is experiencing high wait times. I was asked by Alderman Wolfe to explore moving an alternatives analysis into this year’s projects and have determined that the cost to do so would be approximately $12K-$15K. For this price, the following scope could be accomplished: Data Collection  12-hour intersection count  Crash data, 5-years  Intersection geometrics 20-year traffic projections Signal warrant analysis Comparative analysis of stop signs, signal and roundabout for the following elements  Traffic operations  Safety  Very rough impacts (relatively generic, but will id potential red flags)  Ped/bike accommodations Written tech memo summary Conceptual level designs could be created for three design alternatives The designs could be used to refine the right-of-way impacts and costs for the three alternatives Should the Committee wish to move ahead with this project I can utilize funds from the 2013 Road Program and proceed with enlisting the assistance of a consultant to complete the project as described in the scope above or as modified by the Committee. Recommendation for Action: Discuss the warrants of this study and direct staff to proceed as you see fit.