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Public Works Committee Packet 9-17-12 Page 1 of 1 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: September 17, 2012 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD August 27, 2012 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction 2. Pioneer Drive Reconstruction 3. Tess Corners Drive Reconstruction 4. Woods Road Recreational Trail UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Update of Proposed Water and Sanitary Sewer Utility Budgets. 2. Review proposed intergovernmental cooperation agreement between the City of Muskego and Waukesha County for the design of the Racine Avenue Recreational Trail. NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipalit y may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental b ody at the above-stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679 -4100. CITY OF MUSKEGO unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, AUGUST 27, 2012 Ald. Neil Borgman called the meeting to order at 6:01 PM. Also present were Ald. Robert Wolfe and Public Works Director David Simpson. Ald. Eileen Madden absent. Ald. Borgman led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on August 24, 2012. APPROVAL OF MINUTES OF JUNE 18, 2012 Ald. Wolfe moved to approve the minutes of June 18, 2012. Seconded by Ald. Borgman. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction – Everything is on schedule. Making good progress. Pioneer Drive Reconstruction – Took a little reprieve with the festival. Started up again today with water laterals. Should be done by Wednesday or Thursday of this week with all water utility work. Curb and gutter crew should arrive late this week, so should see some real progress. Tess Corners Reconstruction – Tess Corners we’re still waiting for a couple utilities to get out of the way. Time Warner is saying probably September 14. Musson has two crews available when utilities are out of the way and will be able to grade entire road in 4-6 weeks range. Woods Road Recreational Trail – Trail is essentially done. Still some grading to do and restoration. Have had a lot of positive phone calls come in. UNFINISHED BUSINESS None NEW BUSINESS Review Sanitary and Water Main Connection Requirements for a Preliminary Land Division on Woods Road Currently Addressed as W200 S8609 Woods Road (Davis CSM) – Director Simpson stated this is a proposed land division we are referring to as the dated CSM on the far western edge of Woods Road where the curb comes south to southeast. They are proposing to split a large parcel. The existing home would remain on lot 2. Lots 1 and 3 will become vacant parcels for future home construction. One of the questions that was proposed was what type of sanitary and water connections would the City require as far as land division. There is an existing water main in front of where lot 1 would be, it ends just south of existing driveway. Water 2 main is readily available. Sanitary we have a grinder line (low pressure force main) in front of the three homes that are just to the north of this land. That low pressure line would have availability for at least one more home. Because of the distance setback for lots 2 and 3, staff felt it appropriate to allow lot 2 to remain on private treatment system and lot 3 if the County would permit it. Lot 1 has public conveyance system readily available to it. Water connection is determined by the DNR if a lot is within a “Special Well Casing District” because of the land fill. The DNR mandates certain requirements on a certain area to the south and east of the land fill site. It does not mean contamination will ever reach this area. Because water main is readily available, we would recommend connection for the two lots to water. Ald. Wolfe made a motion to accept as presented to us. Ald. Borgman seconded. Motion carried 2-0. Review Resident’s Request to Purchase a Portion of City Owned Property Addressed as W180 S7677 Pioneer Drive (Current Lift Station Property) - Director Simpson advised a request was received by the owner of the property directly adjacent to the City’s Lift Station property addressed as W180 S7677 Pioneer Drive. The owner is requesting that the City sell a 45’ x 30’ portion of the lift station property to allow for additional parking for his building. The property is currently utilized as the site for a sanitary pump station. As Pioneer Drive redevelops in the future, there may be a potential to market the entire front portion of the property for redevelopment as long as access to the pumping station is provided. Recommendation was do not sell at this time. As the area redevelops, look at selling a large portion on the open market for development. Ald. Borgman made a motion to accept staff recommendation and not sell the property as per the request. Seconded by Ald. Wolfe. Motion carried 2-0. Review Request to Modify the Existing “Bypass Lane Repayment Agreement” for Belle Chasse Subdivision – The Developer of Belle Chasse Subdivision is requesting modification to the previously approved repayment agreement for the installation of the bypass lane along Durham Drive per Director Simpson. The agreement required the repayment of monies the City expended to install the bypass lane on Durham Drive at the entrance to the Belle Chasse Subdivision. The developer is asking if the agreement can be modified so that the repayment can be prorated upon development. Developer Bill Carity requested an option to pay on a prorata share based on number of lots platted in his second phase rather than the entire amount as he would likely plat fewer lots than the original 43 lots approved in 2007. Ald. Borgman made a motion to accept Mr. Carity’s proposal to prorate the payment of the bypass lane, and Dave and he work on the language to make sure that no smaller section than a quarter be at a time. Ald. Wolfe seconded. Motion carried 2-0. Review and Potential Recommendation of Approval for a Private Utility Easement on City Owned Property at the Corner of Martin Drive and Janesville Road (tax key 2172-999-001) – Director Simpson stated We Energies, Time Warner Cable and AT&T has previously requested that the City of Muskego convey easements upon two City owned parcels, the Library property and the retention pond property (Martin & Janesville). The City granted those easements in 2011, however, it was determined that the easement on the retention pond property was not large enough to fit all of the utilities. Recommendation would be approving conveyance of the new easement upon the City owned parcel for the burial of overhead facilities for the Janesville Road Reconstruction project. Ald. Wolfe made a motion to recommend approval. Seconded by Ald. Borgman. Motion carried 2-0. NEW BUSINESS PLACED ON FILE None 3 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Ald. Wolfe moved to adjourn the meeting at 6:35 PM. Ald. Borgman seconded. Motion carried 2-0. Jeanne Struck Recording Secretary Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Review proposed two party agreement between the City of Muskego and Waukesha County for the design of the Racine Avenue Recreational Trail Date: September 13, 2012 During the Capital Budget planning process, the Committee of the Whole requested that a recreational trail be constructed along Racine Avenue, from Woods Road to the existing pathway near Culvers. I had been speaking with Waukesha County about this proposed project as they will be permitting and reviewing the project plans. During the conversation, the County asked if we would be interested in having them provide the survey and design of the project for a fee as they have the staff on hand to complete the work. I received the attached a draft two party agreement from the County that will require a cost of only $10,164.00 for Survey and Design of the project. If the Committee would like to move forward with the County helping complete the survey and design, we would have the City Attorney review the agreement and then bring the final draft to Common Council for final approval. Recommendation: Approval to move forward with the two party agreement to be reviewed by the City Attorney and ultimately recommend approval by the Common Council.