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Public Works Committee Packet 8-27-12 Page 1 of 1 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: August 27, 2012 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD June 18, 2012 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction 2. Pioneer Drive Reconstruction 3. Tess Corners Drive Reconstruction 4. Woods Road Recreational Trail UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Review sanitary and water main connection requirements for a preliminary land division on Woods Road currently addressed as W200 S8609 Woods Road (Davis CSM). 2. Review resident’s request to purchase a portion of City owned property addressed as W180 S7677 Pioneer Drive (current lift station property). 3. Review request to modify the existing “Bypass Lane Repayment Agreement” for Belle Chasse Subdivision. 4. Review and potential recommendation of approval for a private utility easement on City owned property at the corner of Martin Drive and Janesville Road (tax key 2172-999-001). NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible c ourse of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipalit y may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above -stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679 -4100. CITY OF MUSKEGO unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, JUNE 18, 2012 Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Eileen Madden and Public Works Director David Simpson. Ald. Robert Wolfe absent. Ald. Borgman led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Law on June 15, 2012. APPROVAL OF MINUTES OF MAY 2, 2012 Ald. Madden moved to approve the minutes of May 2, 2012. Seconded by Ald. Borgman. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction (Moorland to Lannon) – Everything is going well. Signs are up and letters went out to residents within a half mile radius regarding closure Friday, June 22, at 7:00 PM until Monday, June, 25, at 7:00 AM, to replace the box culvert. Pioneer Drive Reconstruction – Awarded the contract. The contractor has some signs up warning the road will be closed soon. Utilities have been working to keep ahead of the contractor. Tess Corners Reconstruction – Tess Corners was awarded last week. I anticipate mid to late July they will start. Woods Road Recreational Trail – Woods Road is going well. The Engineering Tech has been on site almost full time making sure all the right trees are being cut down. Have not had any problems. PPII Reduction & Sanitary Sewer Backup Prevention Programs – No discussion. . UNFINISHED BUSINESS None NEW BUSINESS Discuss Request from Lake Brittany Homeowners Association (LBHA) for the City of Muskego to Make a Tapered Cut into the Concrete Curb on Oxford Court - City Engineer Simpson stated the Lake Brittany Homeowners Association submitted a request to remove a small portion of the curb that is part of the landscape island within the Oxford Court right-of-way. By removing the curb’s vertical face, it allows easier access for lawn care equipment. It was discussed with Committee and residents. Director Simpson 2 recommended approving the requested curb opening request and charging expenses for the construction to the LBHA. Ald. Borgman made a motion to approve the curb opening request as presented to us. Ald. Madden seconded. Motion carried 2-0. Discuss Request to Modify Previously Approved Public Works Drainage Plan Near S69 W17548 Redman Drive (Redman & Lake) – City Engineer Simpson advised a drainage concern at and near S69 W17549 Redman Drive was discussed at the February 20, 2012, Public Works Meeting and a drainage plan was approved to help alleviate the problem. The homeowner has requested the City reconsider the issue and move the proposed drainage swale further from his garage so he can utilize the City right-of-way. Because a specific plan was approved, this request is being brought back to Committee for reconsideration. Recommendation was to direct staff as to how much area within the existing right-of-way the Committee would like to have remain as usable area to the homeowner so that a redesign can be completed. Ald. Borgman made a motion to move swale further from his garage. Seconded by Ald. Madden. Motion carried 2-0. Recommend Approval of the Compliance Maintenance Annual Report (CMAR) for 2011 - City Engineer Simpson stated one of our responsibilities in the operation of the City’s Sanitary Sewer Conveyance System comes from the WDNR. They require an annual report titled “Compliance Maintenance Annual Report” (CMAR). Part of the report is a requirement to have a resolution in order to ensure that elected officials are aware of the current state of the system by sharing the CMAR and ensuring adequate funding is available to the Utility. Ald. Madden made a motion recommending to approve resolution. Ald. Borgman seconded. Motion carried 2-0. NEW BUSINESS PLACED ON FILE None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Ald. Madden moved to adjourn the meeting at 6:32 PM. Ald. Borgman seconded. Motion carried 2-0. Jeanne Struck Recording Secretary Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Sanitary and water main connection requirements for a preliminary land division on Woods Road currently addressed as W200 S8609 Woods Road (Davis CSM). Date: August 24, 2012 A preliminary Certified Survey Map has been submitted to the City and a the owner has requested that the City consider allowing private treatment systems and private wells on all three of the lots that will be created by this land division. Lot #2 has an existing home located on it with private systems already in use. Lots 1 & 3 will be new vacant lots (see attached). Sanitary Connections. Because lot #1 is in close proximately to an existing grinder line sanitary system, I recommend requiring lot #1 connect to the sanitary system. This must be accomplished through a Sanitary Sewer Boundary amendment and extension of the existing low pressure line to the lot line of lot #1. Lots 2 & 3 are a great distance from existing facilities, therefore, connection may be overly burdensome. Water Connections. With lot #1 having water directly in front of the frontage, our code requires connection of the new building. Per our plumbing code, lot #3 may require connection if it is determined to be within a “Special Well Casing Pipe Depth Area” as determined by the WDNR. Once verification is determined, it may be necessary to require the water main to be extended to the lot line of proposed lo t #3 and connection of lot #3 to City water as well. Recommendation: Require connection of Lot #1 to public sanitary sewer and water. Further, only require extension of water main and connection of lot #3 to public water should it be determined that lot #3 is within a Special Well Casing Pipe Depth Area. Any public improvements will require a Development Agreement and all standard City requirements. 3 5 5 6 . 2 55.4 4 4 .6 42 .8 41.8 41.2 4 1 .1 3 7 .6 32 .9 W O O D S R D 1 I NCH = 11 7 FEET07014021028035035Feet MapMuskegoMapMuskego ² Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Request to purchase a portion of City owned property addressed as W180 S7677 Pioneer Drive (current lift station property). Date: August 24, 2012 The attached request was received by the owner of the property directly adjacent to the City’s Lift Station property addressed as W180 S7677 Pioneer Drive. The property owner is requesting that the City sell a 45’ x 30’ portion of the City’s lift station property to allow for additional parking for his building. This property was purchased and is currently utilized as the site for a sanitary pumping station. As part of the Pioneer Drive reconstruction, the top portion of this land is being regraded to make the property more attractive to help improve the aesthetics along Pioneer Drive. Also, as Pioneer Drive redevelops in the future, there may be a potential to market the entire front portion of the property for redevelopment as long as access to the pumping station is provided. Recommendation: Do not sell the property at this time. As the area redevelops, look at selling a large portion on the open market for development. !!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! PIONEER DR 1 I NCH = 46 FEET025507510012512.5 Feet MapMuskegoMapMuskego ² Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Request to modify the existing “Bypass Lane Repayment Agreement” for Belle Chasse Subdivision. Date: August 24, 2012 The Developer of Belle Chasse Subdivision is requesting modification to the previously approved repayment agreement for the installation of a bypass lane along Durham Drive (attached). This agreement required the repayment of monies the City expended to install the bypass lane on Durham Drive at the entrance to the Belle Chasse Subdivision. Currently, should the developer create even one additional lot, the entire repayment amount would become due. The Developer is askin g if the agreement can be modified so that the repayment can be prorated upon development. Recommendation: Discuss the request with the Developer and determine what the Committee would like to approve. 1 David Simpson From:Dan Flamini Sent:Friday, August 24, 2012 8:13 AM To:David Simpson Subject:FW: Public Works Mtg From: Bill Carity [mailto:carityland@sbcglobal.net] Sent: Thursday, August 23, 2012 9:17 PM To: Dan Flamini Subject: Public Works Mtg Dan, Could you please forward this to Dave Simpson. Dave, per our discussion please schedule the topic of the Belle Chasse obligation to pay for the Durham Drive bypass lane before the Monday Public Works committe. I would like to discuss an option to pay the obligation on a prorata share based on number of lots platted in our second phase rather than the entire amount as we will likely plat fewer lots than the 43 lots that we had originally anticipated when we obtained our approvals back in 2007. I will bring materials to the meeting - thanks. Bill Carity Land Corp. 12720 W. North Ave. Brookfield, WI 53005 Phone: (262) 785-1968 Fax: (262) 785-1949 WWW.CARITYLAND.COM CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Subject: Janesville Road Reconstruction-Conveyance Easement for Utility Burial Date: August 24, 2012 WE Energies, Time Warner Cable & AT&T had previoulsy requested that the City of Muskego convey easements upon two City owned parcels, the Library property and the retention pond property (Martin & Janesville). The attached documents show the requested easements and the areas requested. The City granted those easements in 2011, however, it was determined that the easement on the retention pond property was not large enough to fit all of the utilities. The attached easement documents show the requested easement and the easement previously approved. The previously approved easement was never recorded so we can negate it with the approval of this easement. As this utility burial was requested by the City and it doesn’t impact City property negatively, I suggest accepting the Utility’s request for a no cost transfer per the attached documents. Recommendation for Action: Approve conveyance of the new easement upon the City owned parcel for the burial of overhead facilities for the Janesville Road Reconstruction project.