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Public Works Committee Packet 6-18-12 Page 1 of 1 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: June 18, 2012 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD May 2, 2012 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction 2. Pioneer Drive Reconstruction 3. Tess Corners Drive Reconstruction 4. Woods Road Recreational Trail 5. PPII Reduction & Sanitary Sewer Backup Prevention Programs UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Discuss request from Lake Brittany Homeowners Association (LBHA) for the City of Muskego to make a tapered cut into the concrete curb on Oxford Court. 2. Discuss request to modify previously approved public works drainage plan near S69 W17548 Redman Drive (Redman & Lake). 3. Recommend approval of the Compliance Maintenance Annual Report (CMAR) for 2011. NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon comple tion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above -stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679-4100. CITY OF MUSKEGO unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD WEDNESDAY MAY 2, 2012 Ald. Werner called the meeting to order at 6:00 PM. Also present were Ald Wolfe and Madden, and Public Works Director David Simpson. Mayor Chiaverotti, Ald. Borgman and Ald. Harenda were in the audience. Ald. Werner led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Laws on April 27, 2012. APPROVAL OF MINUTES OF MARCH 19, 2012 Ald. Madden moved to approve the minutes of March 19, 2012. Ald. Werner seconded. Motion carried 3-0. STATUS OF PROJECTS Director Simpson gave updates on the following projects: Janesville Road Reconstruction (Moorland to Lannon) – Project is on schedule. The road will be closing over a weekend at some point in June for 48-72 hours to replace the box culvert east of Martin Drive. The County will do a press release prior to the closing. Lannon Drive intersection will be done in Phase 2 of the project. McShane Pump Station Upgrade – Project is complete. Working with the Contractor to come to an agreement on liquidated damages due to the project going beyond the scheduled completion date. PPII Reduction & Sanitary Sewer Backup Prevention Programs – Eight to eleven property owners have taken part in just the back-up portion of the program and 70 properties total are taking part in the program. The project is moving forward with repairs to the laterals. Tess Corners Drive Reconstruction –May 8th Council meeting will determine if the projects moves forward in 2012 or 2013. Pioneer Drive Reconstruction – Bids open this Friday, May 4th. Electric will be buried begining next Tuesday or Wednesday. The north half of the road will be completed prior to the festival and the south half will be completed after the festival. Woods Road Recreational Trail – Three small buildings have been removed that were in the way of the project. About a third of the easements have come in voluntarily. Bids will be in the paper tomorrow, Thursday May 3rd. The path will extend from Quietwood Drive to Racine Avenue. UNFINISHED BUSINESS None. NEW BUSINESS Discuss design options for the Tess Corners Drive shared-use pathway (from Janesville Road to Woods Road). Director Simpson explained this item was sent back to the Public Works Committee at the Common Council meeting on April 24, 2012 to discuss alternatives. Director Simpson also compiled comments from the public hearing, emails, and phone calls onto a map that was distributed at the meeting. Director Simpson reviewed each of the following options (noting that the project as currently designed will cost $1.35 million): 1. On-Road Shoulders – This option will add $250,000 to the project not including the $80,000 already spent on design work. Public Works Minutes, continued Page 2 May 2, 2012 2. Removal of Pathway – To remove the path completely the redesign cost would be $30,000 with a reduction in the construction cost of $81,000 and project cost decrease of $51,000. This option will not address the safety issues. 3. Reduced Pathway Width – Reducing the path from 8’ to 6’ in width would cost $6,500 in redesign with a reduction in construction costs of $15,300 and project cost decrease of $15,300. This option still leaves concerns of two way traffic on the path. The suggested width is 10’ with exceptions to 8’. Anything less should be used for one-way traffic. 4. Concrete Alternative – The concrete alternative will cost approximately three times as much as the asphalt. 5. Edge of One Side of Road – The redesign cost will be approximately $60,000 with an additional construction cost of $730,000 more than the current design. This will result in a project cost increase of $790,000. This option would reduce storm water capacity and quality of filtration. Ald. Werner explained this issue was sent back to the Public Works Committee to look at different options specifically the edge of one side of road option. Ald. Werner stated he feels this path should go in with the road project, but additional funding of $790,000 has not been budgeted for that option. Ald. Borgman questioned why the funding wasn’t coming out of the storm water budget and Mayor Chiaverotti noted that the road is being reconstructed because it is failing. Director Simpson added that the poor design of the road along with the flooding added to the failure of the road. In areas where there are currently no ditches the water soaks into the subgrade of the road. The Committee discussed the above mentioned options and all agreed they are not in favor of option #4 and option #5 due to the costs and further reducing the ability to manage storm water with option #5. Ald. Madden made a motion to recommend to Council for discussion the current plan as written with the addition of option 1) On-Road Shoulders, 2) Removal of Pathway, or 3) Reduced Pathway Width. Ald. Wolfe seconded. Motion carried 3-0. Ald. Werner noted the resolution can be amended at the Council meeting. The meeting will be held May 8, 2012 at 7:00 PM. Review contract amendment for consultant construction management services for the construction of the Woods Road pathway. – Director Simpson explained this item is to hire Graef to assist staff with construction staking and construction management services for the Woods Road pathway. The path will be approximately two miles in length. There will be storm sewer and curb and gutter as part of this project. The gentleman Graef is proposing to work with the City is Don Augustine. Mr. Augustine worked on a storm sewer project in the City last year and did a good job coordinating and working with the residents. Ald. Madden made a motion to recommend to Council the amendment to contract with Graef for construction management services for the Woods Road pathway. Ald. Wolfe seconded. Motion carried 3-0. NEW BUSINESS PLACED ON FILE None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None. ADJOURNMENT Ald. Madden moved to adjourn the meeting at 6:46 PM. Ald. Werner seconded. Motion carried 3-0. Respectfully Submitted, Kellie McMullen Recording Secretary Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss request from Lake Brittany Homeowners Association (LBHA) for the City of Muskego to make a tapered cut into the concrete curb on Oxford Court. Date: June 14, 2012 The Lake Brittany Homeowners Association (LBHA) has submitted a request (attached) to remove a small portion of the curb that is part of the landscape island within the Oxford Court right-of-way (see attached drawings). By removing the curb’s vertical face, it allows easier access for lawn care equipment. This item is coming in front of the Committee for approval as some of the residents that reside on Oxford Court have previously voiced concern about the installation of this ramp. Maintenance openings such as this are common place in the City and are installed on all new islands and boulevards. I see no problem with this request, however, I feel that the City should not pay for the request. The City could coordinate the installation and charge LBHA for said installation. Recommendation: Approve the requested curb opening request and charge expenses for the construction of said opening to the LBHA. OXFORD CT 1 INCH = 28 FEET 0 10 20 30 40 505 Feet MapMuskegoMapMuskego ² Imagery ©2012 GeoEye, U.S. Geological Survey, Map data ©2012 Google - To see all the details that are visible on the screen, use the "Print" link next to the map. Page 1 of 2 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss request to modify previously approved public works drainage plan near S69 W17548 Redman Drive (Redman & Lake). Date: June 14, 2012 At the February 20, 2012 Public Works Meeting a drainage concern at and near S69 W17548 Redman Drive was discussed and a drainage plan (attached) was approved to help alleviate the problem. Also, direction was given to have the City pay for a new standard length culvert under the homeowner’s driveway. The homeowner has requested that the City now reconsider the issue and move the proposed drainage swale further from his garage so that h e can continue to utilize the City right-of-way. Because this issue was brought to the PW Committee and a specific plan was approved, I am bringing this request back to Committee for reconsideration. The swale can be relocated further from the home, however, this will require a deeper ditch and slightly more excavation. Page 2 of 2 Recommendation: Direct staff as to how much area within the existing right-of-way the Committee would like to have remain as usable area to the homeowner so that a redesign can be completed. Page 1 of 2 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Recommend approval of the Compliance Maintenance Annual Report (CMAR) for 2011 Date: June 14, 2012 One of our responsibilities in the operation of the City’s Sanitary Sewer Conveyance System comes from the WDNR. They require an annual report titled “Compliance Maintenance Annual Report” (CMAR). Part of the report (see attached) is a requirement to have a resolution such as the attached resolution in order to ensure that elected officials are aware of the current state of the system by sharing the CMAR and ensuring adequate funding is available to the Utility. For the year 2011 the City’s Grade was an A (4.0) as can be seen on the attached report. Recommendation: Recommend approval of the attached resolution. Page 2 of 2 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION #____-2012 WISCONSIN DEPARTMENT OF NATUR AL RESOURCES NR 208 - COMPLIANCE MAINTENANCE RESOLUTION FOR 2011 WHEREAS, It is a requirement under a Wisconsin Pollutant Discharge Elimination System (WPDES) permit issued by the Wisconsin Department of Natural Resources to file a Compliance Maintenance Annual Report (CMAR) for the City of Muskego’s wastewater collection system under Wisconsin Administrative Code NR 208; and WHEREAS, It is necessary to acknowledge that the governing body has reviewed the Compliance Maintenance Annual Report (CMAR) for 2 011. WHEREAS, The Muskego Sewer Utility had a 4.0 average in 2011. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Public Works Committee, does hereby commit the necessary funding to operate the City’s sewer utility efficiently and maintain its above 3.0 grade point average. DATED THIS DAY OF , 2012. SPONSORED BY: PUBLIC WORKS COMMITTEE