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Public Works Committee Packet 3-19-12 Page 1 of 1 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: March 19, 2012 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD February 20, 2012 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction (Moorland to Lannon) 2. McShane Pump Station Upgrade 3. PPII Reduction & Sanitary Sewer Backup Prevention Programs 4. Tess Corners Drive Reconstruction 5. Pioneer Drive Reconstruction 6. Woods Road Recreational Trail UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Discuss request for City water main extension to S81 W18051-53 Riese Drive. 2. Review Public Hearing Comments regarding for the Pioneer Drive Water Main Project. 3. Review Funding Agreement MU04 between the City and MMSD for Private Property Infiltration & Inflow Reduction Program. 4. Review rates for consultant construction management services for the reconstruction of Tess Corners Drive. 5. Review rates for consultant construction management services for the reconstruction of Pioneer Drive. NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipalit y may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above -stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679 -4100. CITY OF MUSKEGO unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, JANUARY 30, 2012 Alderman Noah Fiedler called the meeting to order at 6:00 PM. Also present were Alderman Dan Soltysiak, City Engineer David Simpson and Public Utilities Superintendent Scott Kloskowski. Ald. Keith Werner and Public Works Superintendent Wayne Delikat were excused. Ald. Fiedler led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Law on January 26, 2012. APPROVAL OF MINUTES OF NOVEMBER 21, 2011 Ald. Soltysiak moved to approve the minutes of November 21, 2011. Seconded by Ald. Fiedler. Motion carried 2-0. STAFF REPORTS None STATUS OF PROJECTS Janesville Road Reconstruction (Moorland to Racine) – City Engineer Simpson stated pre- bid meeting next Thursday. Moving forward. Durham Drive Reconstruction & Sanitary Sewer Project – City Engineer Simpson advised nothing much new. 52% parking lot paid for per Parks and Recreation Director Anderson. McShane Pump Station Upgrade – 99% done per Public Utilities Superintendent Kloskowski. Waiting for parts. PPII Reduction & Sanitary Sewer Backup Prevention Programs – City Engineer Simpson stated nothing new. Tess Corners Reconstruction –Talked about already per Ald. Fiedler. Pioneer Drive Reconstruction – City Engineer Simpson advised will talk about later. Cornell Drive Storm Sewer Construction – City Engineer Simpson stated completed except for restoration. Woods Road Recreation Trail – Will talk about later per City Engineer Simpson. UNFINISHED BUSINESS None NEW BUSINESS Discussion and Recommendation Regarding Construction of Water Mains within Pioneer Drive – City Engineer stated during the planning process for the reconstruction of Pioneer Drive, the design and construction of water main was anticipated. Preliminary design was completed, which includes a north section and a south section. A survey was 2 sent to the 75 residents in the south section that could be affected by this project and the majority were extremely disinterested. The north section opinions were obtained through the citizen group and many strongly favor this extension. Recommendation is not to move forward with the construction of the southern half of the water main on Pioneer Drive. Proceed with the completion of an Engineer’s Estimate and plan a Public Hearing, and begin the standard assessment process for the north half of the water main. Ald. Soltysiak made a motion to approve recommendation. Ald. Fiedler seconded. Motion carried 2-0. Discussion and Recommendation Regarding Tess Corners Drive Public Informational Meeting Comments and Concerns – City Engineer Simpson advised a public informational meeting was held to display the current construction plans for the Tess Corners Drive reconstruction. Public meetings are held to help the public gain understanding of the project and help staff gain valuable feedback from residents. Staff felt the project’s plans were received well, however there were some concerns and/or questions. Question as to replacing their existing concrete driveway - it was recommended to do so. It was recommended to keep the roadway’s centerline in its current location, and not replacing trees that are removed from the right-of-way.. Discussion and Recommendation of a Floodplain Study in Relation to Tess Corners Creek at the Southern Tess Corners Stream Crossing - City Engineer Simpson stated that during the initial planning process for the reconstruction of Tess Corners Drive, staff and the Committee had discussed studying how revising the culvert crossing of Tess Corners Creek might affect the floodplain upstream and downstream of the crossing. This study would have been very easy to complete utilizing the WDNR and FEMA digital models. Since the reconstruction of Tess Corners began, we have been in contact with the WDNR, FEMA, and SEWRPC and they have now told us that the model is either lost or does not exist. This means that we would have to recreate the entire model, have it approved by the appropriate agencies, and then utilize it to see if there are any alternative culvert configurations that may result in a reduction to upstream flooding. Foth put a cost estimate together. Foth would provide all necessary modeling and alternatives analysis to determine if a culvert modification is possible. Neither WDNR nor Foth was able to speculate as to whether something can be done to reduce upstream flooding without having the base model in place, so it is a complete unknown as to what the odds of improving the situation is at this point. There are many structures in the upstream area that do encounter flooding. The regional pond that was proposed in New Berlin does not look like a possibility without grants, so this may be the only remaining alternative to examine. The Committee asked staff to talk to New Berlin and bring this back to a future meeting. Discussion and Recommendation Regarding Woods Road Trail Public Informational Meeting Comments and Concerns – A public informational meeting was to display the current construction plans for the Woods Road Trail per City Engineer Simpson. Public meetings are held to help the public gain understanding of the project and help staff gain valuable feedback from residents. The project’s plans were received well, but there were some concerns and/or questions. Items brought up that the Committee should discuss were to consider a ditch enclosure in front of their home in order to move the path closer to the road - recommendation would be only utilizing ditch enclosures where absolutely necessary for design reasons. Move the path closer to the road to reduce impact to their front yard – recommendation utilizing a steeper slope where it will eliminate the need to grade onto private property. Save the trees shown for removal (ROW) or replace them – recommend not replacing trees that are removed from right-of-way. 3 Recommendation Regarding Approval of Agreement for Access and Ground Water Monitoring between the City and the Muskego Site Consent Decree Implementation Group – City Engineer Simpson stated the Muskego Site Groundwater Remediation Group’s (MSGRG) requested to enter into an agreement for the placement of four additional groundwater monitoring wells. The MSGRG will be placing these wells which are required per an agreement they reached with the USEPA. Staff has reviewed the proposed locations and do not see any negative impacts. The agreement is in the same form as the previously approved agreement that was entered in for prior wells in 2004. The only difference is the name of the group. Recommendation would be approval of agreement. Ald. Soltysiak made a motion to move to approve recommendation. Seconded by Ald. Fiedler. Motion carried 2-0. Review Status of City Efforts in Response to the Rain Events of July 22-24, 2010 – City Engineer Simpson advised the City has made great strides toward reducing or eliminating many areas of concern related to water in basements/homes caused by sanitary sewer conveyance issues and/or overland flooding problems. To date funds in the amount of approximately $2-2.2 million have been spent or allocated to help reduce the chance of flooding and basement backups since the storm of July 22-24, 2010. This cost does not include staff time or equipment costs that were instrumental in making these projects a reality. The City has and will continue to bring a high level of protection to its residents. Review and Recommend Changes to 28.04(17) of the Municipal Code Entitled Purity of Supply not to be Impaired by Cross Connections – The City is required to implement changes to our municipal code to comply with NR 810 of the Wisconsin Administrative Code per City Engineer Simpson. The ordinance will enact the required changes and allow the City to complete cross connection inspections that are required by the State. This change has been reviewed and approved by the City’s attorney and can move to Common Council for final approval. Ald. Soltysiak made a motion to move to approve changes to section 28.04(17). Ald. Fiedler seconded. Motion carried 2-0. NEW BUSINESS PLACED ON FILE Discussion and Possible Modification of Policy Regarding Mailbox Damage Incurred during City Maintenance Activities – City Engineer Simpson advised for future Agenda. Discussion and Possible Modification of Policy Regarding Snow Removal from Private Driveways – City Engineer Simpson advised for future Agenda. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None. ADJOURNMENT Ald. Soltysiak moved to adjourn the meeting at 7:25 PM. Ald. Fiedler seconded. Motion carried 2-0. Jeanne Struck Recording Secretary Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Discuss request for City water main extension to S81 W18051-53 Riese Drive Date: March 16, 2012 The owner of Muskego Lakeaire Apartments, located at S81 W18051-53 Riese Drive has submitted a request to connect to the City’s water system by means of a water main extension from the existing water main near the property (see attached letter). I have attached a drawing showing the location of existing water in relation to the property making the request. This request is feasible if the owner were to complete the extension design and work through a development agreement. This agreement wou ld outline all responsibilities of the property owner and provide for financial protection through a letter of credit or cash deposit. The timing would be ideal as we are planning to reconstruct Pioneer Drive this year. Recommendation: Allow the owner to proceed with design of a public water main extension to the eastern edge of the Pioneer Drive right of way with all costs associated with such project to be borne by the owner. Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Review Public Hearing Comments regarding for the Pioneer Drive Water Main Project Date: March 16, 2012 A public hearing was held March 13th, 2012, at 7:00pm regarding water main construction and assessments for the Pioneer Drive water main project. At the hearing, one person spoke who had concerns that the proposed interest rate of 8% was too high and the payback term of five years was too short. We also received a letter on March 16th from an attorney representing the owner of a vacant property on the corner of Janesville Road and Pioneer Dri ve questioning the right to assess that particular property. I am in communication with our attorney and should have something to report on this by meeting time. Recommendation: Move forward with the water project and pass the concerns regarding interest and payback time to the Finance Committee for consideration. Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Review Funding Agreement MU04 between the City and MMSD for Private Property Infiltration & Inflow Reduction Program Date: March 16, 2012 The attached agreement will provide for grant funding from the MMSD to the City to complete the necessary repair work to defects that were discovered during the first phase of the City’s Private Property Infiltration & Inflow Reduction project. The first phase of investigation detected five homes with lateral defects and six homes that will benefit from the installation of a groundwater migration barrier (trench dam). The attached agreement will provide for the funding of the work by the MMSD. No contributions will be required of the homeowners. At this point, participation will be voluntary. Recommendation: Recommend approval of Funding Agreement MU04 between the City and MMSD. Funding Agreement MU04 Private Property Infiltration and Inflow Reduction Agreement This Agreement is made between the Milwaukee Metropolitan Sewerage District (District) with its principal place of business at 260 West Seeboth Street, Milwaukee, Wisconsin 53204-1446 and the City of Muskego (Municipality), with its municipal offices at W182S8200 Racine Ave, Muskego, Wisconsin 53150. WHEREAS, Wisconsin law, through Section 66.30 Stats., authorizes any municipality to enter into an intergovernmental cooperation agreement with another municipality for the furnishing of services; and WHEREAS, the District is responsible for collecting and treating wastewater from the Municipality’s locally owned collection system; and WHEREAS, the Municipality’s sewers collect wastewater from lateral sewers located on private property and owned by private property owners; and WHEREAS, during wet weather events stormwater enters lateral sewers through defective pipes and leaky joints and connections (“infiltration) and stormwater also enters lateral sewers from foundation drains, improper connections and other sources (“inflow”); infiltration and inflow increases the amount of wastewater that the District must collect and treat; and WHEREAS, during wet weather events infiltration and inflow (“I/I”) into privately owned sewers contributes to the risk of sewer overflows and basement backups; and WHEREAS, the District wishes to fund measures to reduce I/I from private property. Now, therefore, for the consideration of the mutual promises made by the parties to this Agreement, the parties agree as follows: 1. Date of Agreement This Agreement becomes effective immediately upon signature by both parties and shall end when the Work has been completed; or when this Agreement is otherwise terminated as set forth herein. 2. District Funding The District shall fund the cost of the private property I/I control work described in Attachment A (“the Work”) up to a cost of $42,000, plus unspent authorized money from previous Funding Agreements. Design work will be done by a consultant (Brown & Caldwell) currently under contract with the District. The District shall pay the consultant invoices directly, after review and concurrence by the Municipality. Construction work will be done by a Contractor to be determined through public bidding. The District will reimburse Municipality for Contractor costs. Beyond the financial support for the Work, the District shall have no involvement in ownership, construction, maintenance or operation of the Work. The Municipality shall identify the District as a funder in informational literature and signage. Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 2 of 8 3. Procedure for Payment The District shall pay consultant invoices directly. Upon receipt of invoices the District shall transmit copies of the invoices to the Municipality. The Municipality shall review the invoices within 5 working days, and will indicate if it identifies any discrepancies or problems. The invoice amount(s) paid directly by the District shall be deducted from City of Muskego remaining allocation balance. For Contractor costs, the Municipality shall submit an invoice to the District for the amount to be reimbursed. The invoice should include a documentation of all costs to be reimbursed. Invoices from consultants shall provide the hourly billing rates, if applicable, the hours worked by individuals, and a summary of the tasks accomplished. Reports and invoices shall be submitted to: Jerome Flogel, P.E. Senior Project Manager Milwaukee Metropolitan Sewerage District 260 West Seeboth Street Milwaukee, WI 53204 – 1446 No final reimbursement will be provided until the project is complete and the Deliverables have been received. 4. Deliverables Municipality shall provide the Deliverables listed in Attachment A to the District to the attention of: Jerome Flogel, P.E. Senior Project Manager Milwaukee Metropolitan Sewerage District 260 West Seeboth Street Milwaukee, WI 53204 – 1446 5. Changes in Work and Modifications to the Agreement Any changes to the Work must be approved by the District, in writing, in advance. The District may not reimburse for work that is not included in Attachment A unless prior written approval from the District is obtained. This Agreement may be modified only by a writing signed by both parties. 6. Ongoing Reporting Obligation For a period of five years following the completion of the Work, the Municipality agrees to report to the District any problems which may arise with the completed Work. This information may be used by the District in planning future I/I reduction efforts. Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 3 of 8 7. Permits, Certificates and Licenses The Municipality is solely responsible for ensuring compliance with all federal, state and local laws requiring permits, certificates and licenses required to implement the Work. 8. Public Bidding In addition to the statutory requirements applicable to the Municipality, any work done and any purchases of materials and supplies involving an expenditure of greater than $25,000 shall be subject to public bidding, with a contract awarded to the lowest responsible bidder complying with the invitation to bid. 9. Responsibility for Work, Insurance and Indemnification The Municipality is solely responsible for planning, design, construction and maintenance of the Work, including the selection and payment of consultants, contractors, and materials. The Municipality is solely responsible for ensuring compliance with Wisconsin prevailing wage law. The District shall not provide any insurance coverage of any kind for the Work or the Municipality. The Municipality shall defend, indemnify and hold harmless the District and its Commissioners, employees, and agents against any and all damages, costs, liability and expense whatsoever (including attorneys fees and related disbursements) arising from or connected with the planning, design, construction, operation or maintenance of the Work. 10. Terminating the Agreement The District may terminate this Agreement at any time prior to commencement of the Work. After the Work has commenced, the District may terminate the Agreement only for good cause, such as, but not limited to, breach of agreement by the Municipality. The Municipality may terminate the Agreement at any time, but will not receive any payment from the District if the Work is not completed. 11. Exclusive Agreement This is the entire Agreement between the Municipality and the District regarding reimbursement for Work. 12. Severability If any part of this Agreement is held unenforceable, the rest of the Agreement will continue in effect. 13. Applicable Law This Agreement is governed by the laws of the State of Wisconsin. 14. Resolving Disputes If a dispute arises under this Agreement, the parties agree to first try to resolve the dispute with the help of a mutually agreed-upon mediator in Milwaukee County. Any costs and fees other than attorney fees associated with the mediation shall be shared equally by the parties. If Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 4 of 8 the dispute is not resolved within 30 days after it is referred to the mediator, either party may take the matter to court. 15. Notices All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: ● when delivered personally to the recipient's address as stated on this Agreement; or ● three days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated on this Agreement. 16. No Partnership This Agreement does not create a partnership relationship nor give the Municipality the apparent authority to make promises binding upon the District. The Municipality does not have authority to enter into contracts on the District's behalf. 17. Assignment The Municipality may not assign any rights or obligations under this Agreement without the District's prior written approval. 18. Public Records The Municipality agrees to cooperate and assist the District in the production of any records in the possession of the Municipality that are subject to disclosure by the District pursuant to the State of Wisconsin’s Open Records Law, §§19.31-19.39, Wis. Stats. The Municipality agrees to indemnify the District against any and all claims, demands, and causes of action resulting from the Municipality’s failure to comply with this requirement. MILWAUKEE METROPOLITAN SEWERAGE CITY OF MUSKEGO DISTRICT By: By: Kevin L. Shafer, P.E. Kathy Chiaverotti Executive Director Mayor Date: Date: Approved as to form: ______ Attorney for the District Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 5 of 8 Attachment A Municipality: City of Muskego Type of Work: Design and Construction Title: Private Property Inflow and Infiltration (PPII) Reduction Work Plan #4 – Design and Construction of PPII Related Mitigation Measures Background An internal and external building inspection and lateral inspection of properties that participated in Work Plan #2 (70 properties) identified approximately 5 homes with lateral defects that require spot repairs and 6 homes with dye transfer from the sanitary sewer lateral trench into the sump pump crock, thereby requiring a groundwater migration barrier. Groundwater migration barriers are required for laterals, where during our dye testing, dye transfer was noted from the lateral into the sump pump crock of the home. This indicates a strong, direct connection between the lateral trench and the sump crock which, under significant rainfall events, can cause excessive contribution of flow to the sump pump; which if unable to keep up with flow, would overflow to the floor drain and therefore into the sanitary sewer system. In the past, the City conducted pilot projects to mitigate/correct inflow problems where it was believed that groundwater / wet weather flows were traveling along the sanitary lateral trenches and entering the house foundation. The City has had some success with removing a portion of the stone bed/trench material from an area near the foundation and then filling the trench with impermeable material to block the flow path (groundwater migration barrier). Collectively, repairing the lateral defects and installing groundwater migration barriers will directly and indirectly reduce private property I/I flow contributions to the City’s sanitary sewer system. The City would like to engage the District’s selected consultant team of Brown and Caldwell/AECOM for this effort. In general, the scope of work described in the following section will identify the effort to design, bid, construct, and provide construction oversight for lateral spot repairs and the installation of impermeable barriers to block groundwater migration from the sanitary sewer lateral trench into the foundation drain/sump pump system. The City will explore the potential to collaborate with homeowners to bid the work as a single municipal construction contract with the expectation that a higher volume of work will lead to more competitive construction pricing. The construction elements will be awarded to the winning bidder(s). Scope of Work The following Scope of Work describes efforts related to the design of recommended rehabilitation measures for the above described 11 defects on properties currently contributing significant I/I into the sanitary sewer system. The following basic steps for the Work Plan include: 1. Provide general project management and coordination activities. 2. Develop plans and specifications (assumes a single set of plan and specification documents) for sanitary sewer lateral repairs and installation of impermeable trench barriers suitable for bidding, as applicable for each property, depending upon the findings from Work Plan #2: Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 6 of 8 3. As the cost of the work and the number of properties are limited, the Scope includes drawings and limited specifications required to obtain bids from prospective contractors. 4. A Prevailing Wage Rate from the Wisconsin Department of Workforce Development would be required if the value of the work completed for all 11 defects following design is believed to be greater than the minimum threshold of $48,000. Present a draft set of documents to the City at 60% completion for review and comment. Review comments will then be incorporated into a final set of bidding documents, which will be produced and delivered to the City of Muskego for distribution to prospective bidders (If requested, Brown and Caldwell/AECOM can provide the added service of plan distribution). The Contract Documents will consist of the “front end” documents, instructions to bidders, bid form and technical specifications. It is assumed that Brown and Caldwell/AECOM will develop technical specifications and an initial set of “front end” documents will be provided by the City (If requested, Brown and Caldwell/AECOM can develop the “front end” documents as an additional service.) Drawings will be produced at an 11” x 17” size for electronic distribution with 15 copies also provided to the City for hard copy distribution if needed. 5. Bid related services including development and issuance of any required addendum(a). Brown and Caldwell/AECOM will publically advertise the project in a local paper, identified by the City of Muskego. We have included a $100 allowance for the cost of the advertisement. Brown and Caldwell/AECOM will attend the bid opening, review the bid proposals received and prepare a letter of recommendation of award. Brown and Caldwell/AECOM will prepare formal contracts for signature by Contractor and the City of Muskego. 6. Construction management and inspection services (part time). Brown and Caldwell/AECOM will manage the contractor’s effort including scheduling work with property owners (as required), coordinate inspection services during excavation and lateral rehabilitation / groundwater migration barrier installation and confirm quantities of work completed for payment. We will confirm that the restoration is completed and established to the requirements of the specifications. 7. Reimbursement of construction costs to residents or the City for PPII related improvements. 8. Preparation and attendance at one public/municipal meeting. Schedule and Estimated Timeline for Expenses The City desires to begin the design immediately upon acceptance of approval from the District. Since the City will be utilizing the District’s PPII Consulting Team (Brown and Caldwell/AECOM), it is anticipated that the District will see expenses related to this Work Plan starting approximately 30 days after initiation of the work plan (first invoice assumed to be early April based on an March start) and final expenses approximately 30 days after completion of the construction and final acceptance of contractor work. Assuming that project construction begins June 7th, with a 3-week construction period, the construction would be complete about June 28th with a final payment request coming in early July depending on the final acceptance and payment approval process. The actual timeline may vary depending on the final design components selected, contactor schedule, and approvals processes. Budget Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 7 of 8 The budget estimate includes $17,056 allocated to the District’s Consultant Team (Brown and Caldwell/AECOM) and up to $57,200 for construction (implementation), a total of $74,256. Breakdown for this scope of work is as follows: 1. Develop and Manage Work Plan - $960 2. Planning - $0 3. Inspection - $6,624 4. Design - $8,992 5. Implementation - $57,200 6. GIS - $0 7. Technical Assistance (survey/permitting) - $0 8. Public Involvement (M03063E03) - $480 It is estimated that following all ongoing engineering work and leaving a small contingency, there will be approximately $26,000 remaining under the current Work Plan #2 budget. Therefore, assuming that the remaining funds anticipated from Work Plan #2 can be accessed under this Work Plan, the additional funding required by the City to complete this Work Plan, is $48,256 ($74,256 -$26,000). Data Collection No data collection or survey is currently identified under this Work Plan. It is anticipated that the previous investigation work completed under Work Plan #2, in coordination with the City’s GIS system, will be sufficient to locate and describe the work required of the construction contract. Goals and Anticipated Outcomes It is the City’s goal to repair the defects associated with the more problematic items identified under Work Plan #2. It is anticipated that success would be proven by the lack of infiltration entering the sanitary sewer laterals and/or migrating into the sump pumps once the defects are corrected. Reporting The City will provide a copy of the design plans, completed by Brown and Caldwell/AECOM to the City and District. The City, through Brown and Caldwell/AECOM, will also provide records of the parcel improvements in a brief a summary report to the District consisting of the number of homes, the type and nature of the previous defects and those corrected, including a qualitative basis for the I/I removal achieved, as well as any properties that chose not to take part in this effort. Deliverables 1. 60% plans and spec for review 2. Final contract documents. 3. Bid results 4. Notification of project and public meetings. 5. Samples of public involvement documents and resident correspondence documents. 6. Inspection reports from the field engineer or municipal inspectors for work completedon a monthly basis or with expense reimbursement request, whichever occurs more frequently. Muskego Funding Agreement #4 Private Property Infiltration and Inflow Control Page 8 of 8 7. Quality control and quality assurance reports by the contractor and/or municipal inspector submitted on a regular basis as work progresses. 8. Summary report of quantifiable results of the work that should include pre-work baseline data if available. 9. Strategy for extended monitoring of results. 10. Data base format of participant information including property tax i.d., address, and colunms for type of work performed by property. 11. Photo documentation of project work in jpeg format on disc, jump drive or other format agreeable to both parties. Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Review rates for consultant construction management services for the reconstruction of Tess Corners Drive Date: March 16, 2012 As we near the beginning of the construction season, it is important for the City to hire a qualified inspection team to ensure we receive exactly what we are requiring in our plans and specifications for all projects. The Tess Corners Reconstruction project is being designed by Foth, who also designed and inspected Durham Drive. This project will be very similar to that of the Durham Drive project and will require a construction management team that will serve the City well. I requested that the same team consisting of a Construction Manager and an On-site Project Representative be made available to us for the Tess Corners Reconstruction project and Foth was able to deliver that team at a competitive hourly rate (see attached letter). I have great confidence in the individuals that will be on this project from Foth and their ability to help deliver a great project. I would like to lock this team in before a different project does so that we can be assured we have a great team for this project when it is constructed this summer. Recommendation: Recommend approving amending the current design agreement to have Foth provide construction management services for the reconstruction of Tess Corners Drive. Page 1 of 1 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: David Simpson, P.E., Director of Public Works/City Engineer Subject: Review rates for consultant construction management services for the reconstruction of Pioneer Drive Date: March 16, 2012 As we near the beginning of the construction season, it is important for the City to hire a qualified inspection team to ensure we receive exactly what we are requiring in our plans and specifications for all projects. The Pioneer Drive Reconstruction project is being designed by R.A. Smith. For many years, the City has been lucky enough to have the same On-site Project Representative for the City’s Annual Road Program. The Construction Manager worked with the City on last year’s Annual Road Program and he is very qualified as well. I asked R.A. Smith to make that same individuals available to us for the Pioneer Drive Reconstruction project and R.A. Smith was able to deliver that team at a competitive hourly rate (see attached letter). I have great confidence in the individuals that will be on this project from R.A. Smith and their ability to help deliver a great project. I would like to lock this team in before a different project does so that we can be assured we have a great team for this project when it is constructed this summer. Recommendation: Recommend approving amending the current design agreement to have R.A. Smith provide construction management services for the reconstruction of Pioneer Drive.