Public Works Committee Packet 10-15-12
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CITY OF MUSKEGO
PUBLIC WORKS COMMITTEE AGENDA
DATE: October 15, 2012
TIME: 6:00 P.M.
LOCATION: Aldermen’s Room – Upper Level of City Hall
W182 S8200 Racine Avenue
Muskego, WI 53150
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
APPROVAL OF MINUTES OF MEETING HELD September 17, 2012
STATUS OF PROJECTS
Discussion update. No formal action may be taken on any of the following:
1. Janesville Road Reconstruction
2. Pioneer Drive Reconstruction
3. Tess Corners Drive Reconstruction
4. Woods Road Recreational Trail
UNFINISHED BUSINESS
Discussion update and possible action may be taken on any or all of the following:
NEW BUSINESS
Discussion update and possible action may be taken on any or all the following:
1. Review resident request to cost share for the installation of a 36 inch diameter storm sewer within
a drainage easement at S70 W13152 Woods Road.
2. Recommendation of approval of Conveyance of Rights in Land related to existing City owned
easements on Janesville Road.
3. Recommend approval of Private Property Lateral Rehabilitation and Repair contract.
4. Discuss policy regarding plowing of private roads utilizing City forces.
5. Discuss policy regarding mailbox repair/replacement when damaged by a City vehicle.
6. Annual review of Sanitary Sewer standby charges and ready to serve properties.
NEW BUSINESS PLACED ON FILE
(The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement
detailing options and possible course of action to committee members.)
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be
in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above -stated
meeting other than the governmental body specifically referred to above in this notice.
Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services.
For additional information or to request this service, contact Muskego City Hall, (262) 679 -4100.
CITY OF MUSKEGO unapproved
PUBLIC WORKS COMMITTEE
MINUTES OF MEETING HELD MONDAY, SEPTEMBER 17, 2012
Ald. Neil Borgman called the meeting to order at 6:00 PM. Also present were Ald. Robert
Wolfe, Ald. Eileen Madden, Public Works Director David Simpson and Public Utilities
Superintendent Scott Kloskowski.
Ald. Borgman led those present in the Pledge of Allegiance.
The meeting was noticed in accordance with the Open Meeting Laws on September 13,
2012.
APPROVAL OF MINUTES OF AUGUST 27, 2012
Ald. Madden moved to approve the minutes of August 27, 2012. Seconded by Ald. Wolfe.
Motion carried 3-0.
STAFF REPORTS
None
STATUS OF PROJECTS
Director Simpson gave updates on the following projects:
Janesville Road Reconstruction – On schedule. Curbs may begin as early as next week or
possibly even the end of this week. Median monument is also underway. Project has gone
smoothly.
Pioneer Drive Reconstruction – Should be putting binder pavement in tomorrow. Sidewalk
is 95% complete. Curbs are all in. All utilities are buried, poles taken out. Going well.
Hoping to be done by the end of October.
Tess Corners Reconstruction – Utilities slowed us down. Crews will start Wednesday.
Woods Road Recreational Trail – Trail is essentially done. Finish up restoration.
UNFINISHED BUSINESS
None
NEW BUSINESS
Update of Proposed Water and Sanitary Sewer Utility Budget – Superintendent
Kloskowski stated these budgets aren’t complete because we are waiting for
numbers from other people. Director Simpson advised that Finance Director
Mueller will bring to last COW in September or first one in October. Capital charges
for MMSD we know will be going up, we will meet with them on Friday. Sewer Utility
looks strong – should be fine as far as a rate change. Water Utility we are going to
wait through the end of this year to see how third and fourth quarters go to decide if
2013 will need a simplified rate case per Superintendent Kloskowski. Both of these
budgets terminology is completely different than City Budget. Director Simpson
stated we just wanted to update you, no recommendation at this point.
2
Review Proposed Intergovernmental Cooperation Plan between the City of Muskego and
Waukesha County for the Design of the Racine Avenue Recreation Trail - Director Simpson
advised during the Capital Budget planning process the Racine Avenue trail from Woods to
Culvers was added into the capital budget process for next year. In order to do that we
need to hire a consulting firm now to get the survey completed to move forward with the
design on the project. I had been speaking with the County about this proposed project as
they will be permitting and reviewing the project plans. The County asked if we would be
interested in having them provide the survey and design of the project for a fee as they have
the staff on hand to complete the work. We have a draft two party agreement from the
County that will require a cost of $10,164.00 for Survey and Design of the project. If the
Committee would like to move forward with the County helping complete the survey and
design, we would have the City Attorney review the two party agreement and bring the final
draft to Common Council for final approval. Ald. Madden made a motion for approval to
move forward. Seconded by Ald. Wolfe. Motion carried 3-0.
.
NEW BUSINESS PLACED ON FILE
None
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Ald. Borgman commended Dave and his staff on the new ditch work that was done on East
and Muskego. They did a fantastic job.
ADJOURNMENT
Ald. Wolfe moved to adjourn the meeting at 6:20 PM. Ald. Madden seconded. Motion
carried 3 -0.
Jeanne Struck
Recording Secretary
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CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Review resident request to cost share for the installation of a 36 inch
diameter storm sewer within a drainage easement at S70 W13152 Woods
Road
Date: October 12, 2012
Mr. Larry Schroeder of S70 W13152 Woods Road has requested that the City of
Muskego install a storm sewer within an existing drainage easement in his backyard
in order to reduce the amount of maintenance that the homeowner would like to do.
The easement has existed for years and is, in my opinion, very maintainable(see
pictures) in its current state. The homeowner also has the option to allow the grass
on the side slopes of the ditch grow in a natural state so that no lawn mowing would
be required.
With all that said, I did ask a contractor to provide a quote for the work that the
homeowner is requesting so that the Committee can discuss and let the homeowner
know if we would be willing to participate in any way in this process. I have
attached the quote that shows a cost of $10,900-$13,500, depending upon when the
work would be completed. The homeowner has offered to pay $4,000 of that cost.
Also, restoration is not included in the contractor’s bid so that would need to be
taken care of by the homeowner.
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I do not feel it is appropriate for the City to contribute dollars to storm sewer
improvements designed only to ease maintenance and make a property more
aesthetically pleasing.
Recommendation:
Do not participate in any of the cost for this project. Should the homeowner wish to
move forward, the City can provide assistance with the project management should
the homeowner wish.
CITY OF MUSKEGO
Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Janesville Road Reconstruction- Recommendation of approval of
Conveyance of Rights in Land related to existing City owned easements
on Janesville Road
Date: October 12, 2012
Waukesha County has requested that the City of Muskego convey existing City
rights in land that exist on certain parcels on Janesville Road, between Racine
Avenue and Lannon Drive.
Along the Janesville Road corridor, there are City owned easements upon multiple
parcels for various reasons including water main, sanitary sewer, storm sewer,
and slope easements. As the County purchases land along the corridor, the
easement rights that we own on these lands need to be released so that the new
County right-of-way does not have easement encumbrances.
The attached documents show the areas of requested easement release and
documents for these conveyance of rights in land for all areas shown. As this is a
mutually beneficial project, the County is requesting a no cost conveyance per the
attached documents.
Recommendation for Action by Council:
Approve conveyance of rights in land for the Janesville Road Reconstruction
project per the attached documents.
CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Private Property Lateral Rehabilitation and Repair - Award of Bid
Date: October 12, 2012
Bids for the Private Property Lateral Rehabilitation and Repair Project were
opened and read aloud on October 12, 2012 at 10:00 a.m. at the City of Muskego
City Hall and are as follows:
CONTRACTOR
BASE BID
MID CITY PLUMBING & HEATING $74,750
D. F. TOMASINI, INC.
SUPER EXCAVATORS
$71,125
$98,100
REESMAN’S EXCAVATING $73,545
RAWSON CONTRACTORS, INC. $111,500
AECOM has reviewed all bids and have recommended that we accept the low bid
of $71,125 submitted by D.F. Tomasini. I have attached their recommendation
letter. This project is being paid for by the MMSD allocated Private Property
Infiltration/Inflow Reduction funds.
Recommendation for Action:
Recommend award of the Private Property Lateral Rehabilitation and Repair
project to D.F. Tomasini in the amount of $71,125.
AECOM
1555 North RiverCenter Drive, Suite 214
Milwaukee, Wisconsin 53212
414.944.6080 414.944.6081 Fax
October 11, 2012
Mr. David Simpson, P.E.
Director of Public Works / City Engineer
City of Muskego
W182 S8200 Racine Avenue
Muskego, Wisconsin 53150
Subject: Private Property Lateral Rehabilitation / Repair
AECOM Project No. 60189482
Recommendation of Award
Dear Dave,
This letter is in response to the Bids received for the Private Property Lateral Rehabilitation / Repair Project
for the City of Muskego, opened at 10:00am on Thursday, October 11, 2012.
Five (5) bids were received for the work from D.F. Tomasini, Inc. of Sussex, Wisconsin, Reesman’s
Excavating & Grading, Inc. of Burlington, Wisconsin, Mid City Plumbing & Heating, Inc. of Butler, Wisconsin,
Super Excavators, Inc. of Menomonee Falls, Wisconsin and Rawson Contractors, Inc. of Sussex, Wisconsin.
All bidders acknowledged receipt of Addenda 1-3 for the project on the Bid Form and included Bid Bonds in
the amount of 5% of their respective amounts bid.
Therefore, the the bid amounts received were as follows:
a. D.F. Tomasini, Inc. - $71,125.00
b. Reesman’s Excavating & Grading, Inc. - $73,545.00
c. Mid City Plumbing & Heating, Inc. - $74,750.00
d. Super Excavators, Inc. - $98,100.00
e. Rawson Contractors, Inc. - $111,500.00
All bidders exceeded our estimate of $50,000. This is believed to be primarily due to the remote locations of
the work and the associated mobilization cost associated therewith. We included the first bid item
(Mobilization / Demobilization and Construction Administration) to separate out these costs, somewhat
significant depending upon each bidder, in order to provide bidders the opportunity to apply the actual costs
of the work to each bid item. This reasoning allows changes in the actual constructed quantities to be
compensated for appropriately. Also, given the fact that the lowest 3 bidders were within $3,700 (5%) of
each other is demonstrative of the fact that these bidders centralized their bids around the reasonable price
for this work.
D.F. Tomasini’s alternate bid items pricing were reasonable and comparable to our estimates. Given the
limited scope of this project, it is unlikely that these quantities would be utilized.
AECOM and the City of Muskego have worked with D.F. Tomasini, Inc. previously and currently, D.F.
Tomasini, Inc. completes all emergency water main breaks for the City of Muskego. D.F. Tomasini, Inc. did
not supply a listing of subcontractors for this project, but given the limited scope of the project, the value of
the work potentially completed by subcontractors would be limited.
Therefore, AECOM recommends that the City of Muskego accept D.F. Tomasini, Inc.’s bid of $71,125.00
and award a Contract to the same for the lateral replacement or groundwater migration barrier installations
for the 8 properties included in the project as they are the qualified low bidder.
Sincerely,
AECOM
Christopher J. Tippery
Project Engineer
ENCL: Muskego Private Lateral Rehabilitation / Repair Bid Tab
City of Muskego
Private Property Lateral Rehabilitation / Repair
October 11, 2012; 10:00AM
Item No. Description Units Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total
M bili ti /D bili ti d
DF Tomasini, Inc.
N70 W25176 Indian Grass Lane
Sussex, WI 53089
Super Excavators, Inc.
N59 W14601 Bobolink Avenue
Menomonee Falls, WI 53051
Rawson Contractors, Inc.
PO BOX 566
Sussex, WI 53089
Reesman's Excavating & Grading, Inc.
28815 Bushnell Road
Burlington, WI 53105
Mid City Plumbing & Heating, Inc.
12930 W. Custer Avenue
Butler, WI 53007
1
Mobilization / Demobilization and
Construction Administration LS 1 20,000.00$ 20,000.00$ 2,700.00$ 2,700.00$ 7,500.00$ 7,500.00$ 31,000.00$ 31,000.00$ 3,450.00$ 3,450.00$
2
Spot Repair (McShane Drive, Coventry
Lane, Williams Street) w/ Granular Backfill LF 25 705.00$ 17,625.00$ 1,117.00$ 27,925.00$ 1,350.00$ 33,750.00$ 1,300.00$ 32,500.00$ 2,275.00$ 56,875.00$
3 Spot Repair (Pilgrim Drive) w/ Slurry Backfill LF 5 1,520.00$ 7,600.00$ 1,706.00$ 8,530.00$ 1,800.00$ 9,000.00$ 2,500.00$ 12,500.00$ 4,125.00$ 20,625.00$
4 Groundwater Migration Barrier EACH 4 6,100.00$ 24,400.00$ 7,995.00$ 31,980.00$ 5,800.00$ 23,200.00$ 5,000.00$ 20,000.00$ 5,075.00$ 20,300.00$
4" Concrete Sidewalk Removal and
5 Replacement SF 50 10.00$ 500.00$ 9.00$ 450.00$ 10.00$ 500.00$ 12.00$ 600.00$ 135.00$ 6,750.00$
6
Asphalt Pavement Removal and
Replacement SY 20 50.00$ 1,000.00$ 98.00$ 1,960.00$ 40.00$ 800.00$ 75.00$ 1,500.00$ 175.00$ 3,500.00$
TOTAL BASE BID 71,125.00$ 73,545.00$ 74,750.00$ 98,100.00$ 111,500.00$
T TIO
N
ALTERNATE BID ITEMS Units Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total
1 Silt Fence LF 200 3.00$ 600.00$ 3.00$ 600.00$ 4.00$ 800.00$ 10.00$ 2,000.00$
2 Erosion Bales EACH 20 500$100 00$20 00$400 00$15 00$300 00$15 00$300 00$
T TIO
N2Erosion Bales EACH 20 5.00$ 100.00$ 20.00$ 400.00$ 15.00$ 300.00$ 15.00$ 300.00$
3 Erosion Mat SY 500 10.00$ 5,000.00$ 1.85$ 925.00$ 5.00$ 2,500.00$ 250.00$ 125,000.00$
4 Rock Removal CY 8 500.00$ 4,000.00$ 250.00$ 2,000.00$ 300.00$ 2,400.00$ 500.00$ 4,000.00$
5 Unclassified Excavation CY 20 25.00$ 500.00$ 20.00$ 400.00$ 30.00$ 600.00$ 1,500.00$ 30,000.00$
6 No. 1 or No. 2 crushed stone in place TON 20 50.00$ 1,000.00$ 25.00$ 500.00$ 35.00$ 700.00$ 10.00$ 200.00$
TOTAL ALTERNATE UNITS 11,200.00$ 4,825.00$ 7,300.00$ 161,500.00$
BID
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CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Discuss policy regarding plowing of private roads utilizing City forces
Date: October 12, 2012
In anticipation of the winter season, we have been reviewing plowing policies in the
City. There are currently three private roads that City crews have historically
plowed. It appears that a decision was made some time ago to plow these roads a nd
the Public Works Committee has not reviewed this item in decades. The three areas
are as follows:
1. End of Mystic Drive- 4 Homes
2. Boszhardt Lane- 3 Homes
3. End of Prigel Drive- 2 Homes
There are many private drives within the City that do not receive City plowing
services. By plowing on private property, the City is risking potential liability issues
as our municipal indemnity may not extend onto private property. It is also no t
equitable that we are providing this service to persons benefiting from the privacy
of a private drive while also receiving the benefit of City snow removal.
Recommendation:
No longer plow any private drives within the City and inform all affected property
owners.
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CITY OF MUSKEGO
Staff Report to Public Works Committee
To: Public Works Committee
From: David Simpson, P.E., Director of Public Works/City Engineer
Subject: Discuss policy regarding mailbox repair/replacement when damaged by a
City vehicle
Date: October 12, 2012
Approximately 30 times per year, plowing activities damage a resident’s mailbox.
The vast majority of the time the damage is attributed to airborne snow or ice
leaving the end of a plow blade. Obviously this number varies depending on how
much snow and how many plow operations we have in any given year.
Damage ranges from bending the post or knocking off the mailbox to complete
destruction of the mailbox and post. This requires repairs ranging from adjustment
of the post or reinstallation of the mailbox to complete replacement of the mailbox
and post.
The City’s current policy and practice is to repair the mailbox if possible or to
replace any mailbox and post with a standard mailbox on a 4-inch by 4-inch post
constructed by City forces. Total costs for a new mailbox and post is about $20 for
materials plus labor to install the mailbox or make a repair.
We have received a few requests over the years that the City make mailbox repairs
with in-kind materials or pay for mailbox repairs regardless of the cost of the box.
There are some mailboxes in some areas that may cost well over $500 to replace.
This brings up several questions regarding these boxes and what to do if they are
hit. Some of the mailboxes can get quite ornate and elaborate.
A survey was conducted by Brookfield of municipalities in Wisconsin on their
policies regarding mailbox repair/replacement. The answers are not uniform.
Policies in other communities range widely from not replacing the mailbox at all to
replacing the mailbox at any cost. The answers are fairly evenly distributed among
the responses and service levels for mailbox repair and replacement. I have
attached a copy of the survey for your review.
Given the above results and after consideration of some of the issues we have dealt
with in the past, staff recommends amending our current practice to allow
reimbursement to residents for mailbox repairs they complete themselves up to
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$50.00. We recommend maintaining our practice of replacing mailboxes with a
standard box and post, but allowing residents to make the repair themselves with a
reimbursement as mentioned above.
Recommendation:
Maintain current practice of repairing or replacing mailboxes with a standard box
and post. Also give the resident the option of receiving $50.00 from the City to
complete the purchase and installation themselves as an alternative. In no case will
the City pay more than $50.00 or replace a box with anything other than our
standard.
Municipality
Hit by
Plow
Hit by
Snow
Standard
mailbox and
post ($XX)
In-kind not
to exceed
$XX
In-kind
at any
cost
Pay Resident
to Fix Mailbox
Themselves
1 Beloit Y N $15.00 N N N
2 Big Bend Y N $6.00 N N $6.00
3 Brookfield, City of Y N $19.00 N N $15.00
4 Brown Deer Y N $45.00 N N N
5 Cedarburg Y Y N $100.00 N $100.00
6 Delafield, City of Y Y N N Y N
7 Eau Claire Y Y N N N Y
8 Elm Grove Y Y N N Y N
9 Fitchburg Y Y $30.00 N N N
10 Fox Point Y Y Y $50.00 N N
11 Greendale Y N N $25.00 N N
12 Greenfield Y Y $23.00 $50.00 N $50.00
13 Hales Corners Y N N $100.00 N $100.00
14 Hartford Y Y Y N Y N
15 Hartland N N N N N $100.00
16 Jackson Y Y $30.00 N N $30.00
17 Janesville Y Y $30.00 N N $50.00
18 LaCrosse Y Y N N Y N
19 Menomonee Falls Y Y $26.50 $35.00 N N
20 New Berlin Y Y $21.00 N N $50.00
21 Oak Creek Y Y N $150.00 N $150.00
22 Oconomowoc Y N N N Y Y
23 Pewaukee, Village of Y Y N N Y N
24 River Hills Y Y N N Y N
25 Saint Francis Y Y $25.00 $25.00 N N
26 Sheboygan Y Y N N Y N
27 South Milwaukee Y Y Y N Y N
28 Sussex Y N N $75.00 N N
29 Waukesha, City of Y Y N N Y N
30 Wausau Y Y N N Y Y
31 Wauwatosa Y N $100.00 N N $100.00
32 West Allis Y N $15.00 N N N
Totals / Average 31 Y 21 Y $29.65 $67.78 11 Y $68.27
Median 1 N 12 N $25.00 $50.00 $50.00
Totals 16 N 24 N 22 N 19 N
Note: Costs shown above are for both the mailbox and the post.
Replace
Mailbox if:Replace Mailbox and Post with:
Mailbox Survey Results
Memorandum
DATE: October , 2012
TO: PUBLIC W ORKS COMMITTEE
FROM: RENEE KOWALIK, UTILITY ACCOUNT CLERK
RE: Annual Review of Sewer Usage Charges for 2013
The Standby Charge is the amount of a single family home. (They are not connected, but sewer is
available)
The Ready to Serve is the amount of (connection charge amount). (ONLY FOR PROPERTIES WITHOUT
INDOOR PLUMBING)
Please review and advise to continue policy. The Martin Drive property is being sold , per policy they
will need to connect to the sanitary sewer system.
2180.990
W193 S6871 HILLENDALE DONALD & KATHYRN MASSE
STANDBY CHARGE
2286.986
W203 S10532 SO DENOON RD EMMA BENKE FAMILY TRUST
STANDBY CHARGE
2286.994
W203 S10342 NORTH SHORE DR JOSEPH & GAIL HORNAK
STANDBY CHARGE
2287.033
S110 W20362 PT DENOON RD B CHRISMAN & S STREHLOW
NO PLUMBING-READY TO SERVE
PER UTILITY COMMITTEE MINUTES-PROPERTIES MUST CONNECT IF
SEPTIC SYSTEM FAILS OR IF PROPERTY IS SOLD.
2
HARDSHIP GRANTED:
DUE TO BEING OVER 500’
2180.990
2206.999 distance of lateral 850’ plus need to go around gravel pit PUM 2/05
2213.984 PUM 3/17/08 3 lots over 1,000 feet any further division or if Durham Dr adj to development
gets sewer then they would have to connect.
BECAUSE NO PLUMBING:
2287.033
BECAUSE THEY WEREN’T INCLUDED IN DISTRICT AT THE TIME SEWERS WERE
INSTALLED:
2286.986
2286.994
Per Ut. Com. 9/16/96 must connect upon approval of land division
Per Ut Com. 10/20/97 review 6/98 & 2/99
CC: UTILITY SUPERINTENDENT