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Public Works Committee Packet 6-20-11 Page 1 of 2 CITY OF MUSKEGO PUBLIC WORKS COMMITTEE AGENDA DATE: June 20, 2011 TIME: 6:00 P.M. LOCATION: Aldermen’s Room – Upper Level of City Hall W182 S8200 Racine Avenue Muskego, WI 53150 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES OF MEETING HELD May 16, 2011 STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: 1. Janesville Road Reconstruction (Moorland to Racine) 2. Durham Drive Reconstruction & Sanitary Sewer Project 3. McShane Pump Station Upgrade 4. Storm Water Projects (Luehring Drive, Circle Drive, & Catalina Drive) 5. PPII Reduction & Sanitary Sewer Backup Prevention Programs UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all the following: 1. Approval of Application for a Simplified Rate Increase for the Water Utility. (Director of Finance & Administration) 2. Request for a street to be named Skylark Court for a currently unnamed street off of Skylark Lane south of Woods Road. (City Engineer) 3. Approval of a permanent sanitary sewer easement at S86 W18990-92 Woods Road. (City Engineer) 4. Approval of release of a platted sanitary sewer easement at S86W18990-92 Woods Road. (City Engineer) 5. Recommend approval of the Compliance Maintenance Annual Report (CMAR) for 2010. (Utilities Superintendent) 6. Discuss Engineer’s Estimate for the Catalina Storm Sewer Project. (City Engineer) NEW BUSINESS PLACED ON FILE (The following items have been placed on file for staff review. Upon completion of review, staff will submit a supplement detailing options and possible course of action to committee members.) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Page 2 of 2 PLEASE NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Also, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals thr ough appropriate aids and services. For additional information or to request this service, contact Muskego City Hall, (262) 679 -4100. CITY OF MUSKEGO unapproved PUBLIC WORKS COMMITTEE MINUTES OF MEETING HELD MONDAY, MAY 16, 2011 Alderman Noah Fiedler called the meeting to order at 6:00 PM. Also present were Aldermen Dan Soltysiak and Keith Werner, City Engineer David Simpson, and Public Utilities Superintendent Scott Kloskowski. Public Works Superintendent Wayne Delikat was absent. Ald. Fiedler led those present in the Pledge of Allegiance. The meeting was noticed in accordance with the Open Meeting Law on May 12, 2011. APPROVAL OF MINUTES OF APRIL 25, 2011 Ald. Werner moved to approve the minutes of April 25, 2011. Seconded by Ald. Soltysiak. Motion carried 3-0. STAFF REPORTS None STATUS OF PROJECTS Janesville Road Reconstruction (Moorland to Racine) – City Engineer Simpson stated nothing big on this yet. Utilities are working on relocate design. Durham Drive Reconstruction & Sanitary Sewer Project – City Engineer Simpson advised utility crews are moving forward rapidly. Majority of power poles are relocated, main lines are moved over, and service switch overs this week. Time Warner cable promised us to be out there this week. Progress meeting tomorrow morning. As soon as Time Warner is out of our way we will be able to move forward much faster. Dewatering wells are in place for sanitary sewers. McShane Pump Station Upgrade – Bypass pump is in per Public Utilities Superintendent Kloskowski. Ryan Road Sanitary Sewer Relay – Public Utilities Superintendent Kloskowski stated it is completed. Storm Water Studies (Luehring Drive, Circle Drive, and Catalina Drive) – City Engineer Simpson gave a status update. Luehring Drive is going well. Circle Drive – still waiting on district. Catalina Drive 90% design is done. PPII Reduction & Sanitary Sewer Backup Prevention Programs – City Engineer Simpson stated going to Finance and Council next week. UNFINISHED BUSINESS None NEW BUSINESS Discuss mandatory connection to sanitary sewer under 21.05(2)(a) of the City’s Municipal Code as it relates to S90 W13322 Boxhorn Drive – City Engineer stated the residents of S90 2 W13322 Boxhorn Drive expressed concern regarding the impending requirements that they will have to connect to public sewer within nine months of said public sewer becoming available for use. A land division across the street has caused a low pressure force main to be installed which will be publicly dedicated in the near future. This dedication will trigger the nine month window for connection to the public sewer for this home. The homeowners are requesting that they not have to connect their home to the new sewer; however, the current code does not allow for any variation from the required connection. The home is currently served by a private treatment system. The current code exists in order to protect public health by reducing the chance of contamination of ground water or surface waters. City Engineer Simpson would write a letter to everyone here and the other two homes stating what occurred here Ald. Werner made a motion that dedication of improvements would be required upon connection of the first new or existing home along new sanitary sewers. Ald. Soltysiak seconded. Motion carried 3-0. Recommendation of purchase of Public Utilities Chevrolet Colorado Pickup Truck – Public Works Superintendent Kloskowski stated bids had been requested from three dealers and he would recommend accepting the proposal from Holz Motors Inc. Ald. Soltysiak made a motion to accept the proposal in the amount of $16,233.00 from Holz Motors Inc. Seconded by Ald. Werner. Motion carried 3-0. Recommendation of approval of engineering design services contract for Utility Relocations required by the reconstruction of Janesville Road – City Engineer Simpson advised as part of the Janesville Road Reconstruction Project, all utilities located within the right-of-way must be relocated, where needed, at the expense of each utility. Working with the County and the design engineer for Janesville Road to establish a scope and cost to complete all the necessary survey and design work for our utilities. The proposal from Ayres Associates will provide for the necessary work to be completed for a cost of $16,500.00. Ald. Soltysiak made a motion to approve pending negotiations with Ayres regarding Limitation of Professional Liability amount. Ald. Werner seconded. Motion carried 3-0. NEW BUSINESS PLACED ON FILE None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW City Engineer Simpson asked committee if they would like to go all electronic. Ald. Werner requested adding a title with New Business topics. ADJOURNMENT Ald. Soltysiak moved to adjourn the meeting at 6:40 PM. Ald. Werner seconded. Motion carried 3-0. Jeanne Struck Recording Secretary NB-#2 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: Engineering Department, David Simpson, P.E., City Engineer Subject: Request to name a currently unnamed road to Skylark Court. Date: June 17, 2011 I received a request to name a previously unnamed road in the City (attached). This road was never named on the original plat (attached) and the two affected residents are requesting that the City name the road Skylark Court. Per municipal code 8.05 the City’s Common Council must adopt a resolution via recommendation of the PW Committee to name/rename a street. Recommendation for Action: Recommend naming the currently unnamed street that intersects with Skylark Lane to Skylark Court. NB-#3 and 4 CITY OF MUSKEGO Staff Report to Public Works Committee To: Public Works Committee From: Engineering Department, David Simpson, P.E., City Engineer Subject: Approval of a sanitary sewer easement and release of a sanitary sewer easement at S86 W18990-92 Woods Road. Date: June 17, 2011 In approximately 1999, the owners of S86 W18990-92 Woods Road applied for an addition to their home. At that time, the City had indicated to the owners that they would need to vacate and recreate a sanitary sewer easement to do so. The Owners complied and the City told them it was completed and the City subsequently issued a building permit. In a recent survey of their property, it was discovered that the easement was never in fact vacated and a new easement was not created. The attached documents release the portion of the easement that we do not need for maintenance of the sanitary sewer and acquires additional easement area for maintenance. This can best be seen on “Exhibit A” and the map of the attached documents. Recommendation for Action: New Business #3- Recommend approval of a sanitary sewer easement at S86 W18990-92 Woods Road. New Business #4- Recommend approval of release of a platted sanitary sewer easement at S86 W18990-92 Woods Road. ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! WO ODS R D 1 INCH = 4 8 FEET030609012015015Feet MapMuskegoMapMuskego ² COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/3/2011 Reporting Year: 2010 Financial Management Name:Scott Kloskowski Telephone:(262) 679-4128 E-Mail Address(optional):skloskowski@ci.muskego.wi.us Yes (0 points) No (40 points) If No, please explain: 0-2 years ago (0 points) 3 or more years ago (20 points) Not Applicable (Private Facility) Yes No (40 points) REPLACEMENT FUNDS(PUBLIC MUNICIPAL FACILITIES SHALL COMPLETE QUESTION 5) 5.1 When was the Equipment Replacement Fund last reviewed and/or revised? Year: 2010 1-2 years ago (0 points) 3 or more years ago (20 points) Not Applicable Explain: 5.2 What amount is in your Replacement Fund? Equipment Replacement Fund Activity 5.2.1 Ending Balance Reported on Last Year's CMAR:$707,607.75 5.2.2 Adjustments if necessary (e.g., earned interest, audit correction, withdrawal of excess funds, increase making up previous shortfall, etc.) +$0.00 5.2.3 Adjusted January 1st Beginning Balance $707,607.75 Questions Points 1.Person Providing This Financial Information 2.Are User Charge or other Revenues sufficient to cover O&M Expenses for your wastewater treatment plant AND/OR collection system ? 0 3.When was the User Charge System or other revenue source(s) last reviewed and/or revised? Year: 2010 0 4.Did you have a special account (e.g., CWFP required segregated Replacement Fund, etc.) or financial resources available for repairing or replacing equipment for your wastewater treatment plant and/or collection system? 0 5.Equipment Replacement Funds 0 Page 1 of 10 5.2.4 Additions to Fund (e.g., portion of User Fee, earned interest, etc.)+$27,660.53 5.2.5 Subtractions from Fund (e.g., equipment replacement, major repairs - use description box 5.2.5.1 below*.) -$0.00 5.2.6 Ending Balance as of December 31st for CMAR Reporting Year $735,268.28 (All Sources: This ending balance should include all Equipment Replacement Funds whether held in a bank account(s), certificate(s) of deposit, etc.) *5.2.5.1. Indicate adjustments, equipment purchases and/or major repairs from 5.2.5 above 5.3 What amount should be in your replacement fund? $250,000.00 (If you had a CWFP loan, this amount was originally based on the Financial Assistance Agreement (FAA) and should be regularly updated as needed. Further calculation instructions and an example can be found by clicking the HELP option button.) 5.3.1 Is the Dec. 31 Ending Balance in your Replacement Fund above (#5.2.6) equal to or greater than the amount that should be in it(#5.3)? Yes No Explain: 6.1 During the next ten years, will you be involved in formal planning for upgrading, rehabilitating or new construction of your treatment facility or collection system? Yes (If yes, please provide major project information, if not already listed below) No Project Description Estimated Cost Approximate Construction Year Upgrade McShane lift station to increase capacity.$1,000,000.00 2011 6.Future Planning 7.Financial Management General Comments: Total Points Generated 0 Score (100 - Total Points Generated)100 Section Grade A COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/3/2011 Reporting Year: 2010 Financial Management (Continued) Page 2 of 10 COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems Yes No Yes (go to question 3) No (30 points) (go to question 4) Goals: Describe the specific goals you have for your collection system: Properly manage, operate and maintain all parts of the collection system, provide adequate capacity to convey base and peak flows, prevent and mitigate impacts of SSO's, provide notification to those with reasonable potential for exposure to pollutants associated with SSO's. Organization: Do you have the following written organizational elements (check only those that you have): Ownership and governing body description Organizational chart Personnel and position descriptions Internal communication procedures Public information and education program Legal Authority: Do you have the legal authority for the following (check only those that apply): Sewer use ordinance Last Revised MM/DD/YYYY 08/17/2000 Pretreatment/Industrial control Programs Fat, Oil and Grease control Illicit discharges (commercial, industrial) Private property clear water (sump pumps, roof or foundation drains, etc) Private lateral inspections/repairs Service and management agreements Maintenance Activities: details in Question 4 Design and Performance Provisions: How do you ensure that your sewer system is designed and constructed properly? State plumbing code DNR NR 110 standards Local municipal code requirements Construction, inspection and testing Others: Questions Points 1.Do you have a Capacity, Management, Operation & Maintenance(CMOM) requirement in your WPDES permit? 2.Did you have a documented (written records/files, computer files, video tapes, etc.) sanitary sewer collection system operation & maintenance or CMOM program last calendar year? 0 3.Check the elements listed below that are included in your Operation and Maintenance (O&M) or CMOM program.: Page 3 of 10 Overflow Emergency Response Plan: Does your emergency response capability include (check only those that you have): Alarm system and routine testing Emergency equipment Emergency procedures Communications/Notifications (DNR, Internal, Public, Media etc) Capacity Assurance: How well do you know your sewer system? Do you have the following? Current and up-to-date sewer map Sewer system plans and specifications Manhole location map Lift station pump and wet well capacity information Lift station O&M manuals Within your sewer system have you identified the following? Areas with flat sewers Areas with surcharging Areas with bottlenecks or constrictions Areas with chronic basement backups or SSO's Areas with excess debris, solids or grease accumulation Areas with heavy root growth Areas with excessive infiltration/inflow (I/I) Sewers with severe defects that affect flow capacity Adequacy of capacity for new connections Lift station capacity and/or pumping problems Annual Self-Auditing of your O&M/CMOM Program to ensure above components are being implemented, evaluated, and re-prioritized as needed. Special Studies Last Year(check only if applicable): Infiltration/Inflow (I/I) Analysis Sewer System Evaluation Survey (SSES) Sewer Evaluation and Capacity Managment Plan (SECAP) Lift Station Evaluation Report Others: 25Cleaning % of system/year 0Root Removal % of system/year 100Flow Monitoring % of system/year 0Smoke Testing % of system/year 10Sewer Line Televising % of system/year 4.Did your sanitary sewer collection system maintenance program include the following maintenance activities? Complete all that apply and indicate the amount maintained: COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems (Continued) Page 4 of 10 32Manhole Inspections % of system/year 52Lift Station O&M # per L.S/year 0Manhole Rehabilitation % of manholes rehabed 1Mainline Rehabilitation % of sewer lines rehabed 0Private Sewer Inspections % of system/year 0Private Sewer l/l Removal % of private services Please include additional comments about your sanitary sewer collection system below: The mailine rehab was an emergency repair performed due to,a pipe collapse that occurred during the July wet weather events 46.56 Total Actual Amount of Precipitation Last Year 31.01 Annual Average Precipitation (for your location) 150 Miles of Sanitary Sewer 28 Number of Lift Stations 0 Number of Lift Station Failure 1 Number of Sewer Pipe Failures 100 Number of Basement Backup Occurrences 100 Number of Complaints 3.16 Average Daily Flow in MGD 5.Provide the following collection system and flow information for the past year: COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems (Continued) Page 5 of 10 4.94 Peak Monthly Flow in MGD(if available) 11.08 Peak Hourly Flow in MGD(if available) COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems (Continued) Page 6 of 10 NUMBER OF SANITARY SEWER OVERFLOWS (SSO) REPORTED (10 POINTS PER OCCURRENCE) Date Location Cause Estimated Volume (MG) 1.3/22/2010 2:30:00 PM to 3/22/2010 7:00:00 PM St. Martins Rd & Forest Home Avenue, in Franklin, WI.Broken Sewer, Broken Sewer 0.003 - 0.005 2.7/22/2010 10:30:00 PM to 7/23/2010 1:00:00 AM Lake Drive at Pleasant View Rain, Broken Sewer, Broken Sew 0.036 3.7/23/2010 1:00:00 AM to 7/23/2010 9:45:00 PM McShane Lift Station, S76 W13950 McShane Road Rain 2.175 4.7/23/2010 12:15:00 AM to 7/23/2010 8:00:00 AM Woods Road at Lannon Drive Rain 0.375 5.7/23/2010 1:00:00 AM to 7/23/2010 7:30:00 AM Reese Drive Rain 0.156 Were there SSOs that occurred last year that are not listed above? Yes No If Yes, list the SSOs that occurred: PERFORMANCE INDICATORS 0.00 Lift Station Failures(failures/ps/year) 0.01 Sewer Pipe Failures(pipe failures/sewer mile/yr) 0.03 Sanitary Sewer Overflows (number/sewer mile/yr) 0.67 Basement Backups(number/sewer mile) 0.67 Complaints (number/sewer mile) 1.6 Peaking Factor Ratio (Peak Monthly:Annual Daily Average) 3.5 Peaking Factor Ratio(Peak Hourly:Annual daily Average) Yes 50 6.Was infiltration/inflow(l/l) significant in your community last year? COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems (Continued) Page 7 of 10 No If Yes, please describe: Rainfall over 1 inch increases flows Yes No If Yes, please describe: Extreme storm events in July overwhelmed several lift stations and produced basement back ups I&I remained consistent. Storm intensity was greater in July. The City has initiated a private property I&I reduction program in partnership with MMSD. The City has also initiated a sewer back up prevention program to be funded by the City. 7.Has infiltration/inflow and resultant high flows affected performance or created problems in your collection system, lift stations, or treatment plant at any time in the past year? 8.Explain any infiltration/inflow(l/l) changes this year from previous years? 9.What is being done to address infiltration/inflow in your collection system? Total Points Generated 50 Score (100 - Total Points Generated)50 Section Grade F COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated: 6/6/2011 Reporting Year: 2010 Sanitary Sewer Collection Systems (Continued) Page 8 of 10 COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated:Reporting Year: 2010 WPDES No.0047341 Notes: A = Voluntary Range B = Voluntary Range C = Recommendation Range (Response Required) D = Action Range (Response Required) F = Action Range (Response Required) GRADING SUMMARY SECTION LETTER GRADE GRADE POINTS WEIGHTING FACTORS SECTION POINTS Financial Management A 4.0 1 4 Collection Systems F 0.0 3 0 TOTALS 4 4 GRADE POINT AVERAGE(GPA)=1.00 1.00 Page 9 of 10 COMPLIANCE MAINTENANCE ANNUAL REPORT Facility Name: Muskego City Last Updated:Reporting Year: 2010 Resolution or Owner's Statement NAME OF GOVERNING BODY OR OWNER DATE OF RESOLUTION OR ACTION TAKEN City of Muskego 6/28/2010 RESOLUTION NUMBER ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO SPECIFIC CMAR SECTIONS (Optional for grade A or B, required for grade C, D, or F): Financial Management: Grade=A Collection Systems: Grade=F ACTIONS SET FORTH BY THE GOVERNING BODY OR OWNER RELATING TO THE OVERALL GRADE POINT AVERAGE AND ANY GENERAL COMMENTS (Optional for G.P.A. greater than or equal to 3.00, required for G.P.A. less than 3.00) G.P.A. = 1.00 Page 10 of 10 COMMON COUNCIL - CITY OF MUSKEGO RESOLUTION # WISCONSIN DEPARTMENT OF NATURAL RESOURCES NR 208 - COMPLIANCE MAINTENANCE RESOLUTION FOR 2010 WHEREAS, It is a requirement under a Wisconsin Pollutant Discharge Elimination System (WPDES) permit issued by the Wisconsin Department of Natural Resources to file a Compliance Maintenance Annual Report (CMAR) for the City of Muskego’s wastewater collection system under Wisconsin Administrative Code NR 208; and WHEREAS, It is necessary to acknowledge that the governing body has reviewed the Compliance Maintenance Annual Report (CMAR) for 2010; and WHEREAS, The Muskego Sewer Utility has maintained a 4.0 average in 2005, 2006, 2007 and 2009; and WHEREAS, The Muskego Sewer Utility has received a grade of A for the financial Section of the CMAR; and WHEREAS, The Muskego Sewer Utility has received a failing grade in the collection system section of the CMAR in 2008 and 2010 due to sanitary sewer overflows at 4 locations that were a result of the July, 2010 storm events and 1 location due to a contractor boring through a city owned forced main ; and WHEREAS, The City of Muskego Sewer Utility has initiated a Private Property Inflow and Infiltration Reduction Program and a Private Property Sewer Back-up Prevention Program and is also continuing to monitor the flows in its system along with continued CCTV inspections, Illegal sump pump inspections and disconnections in order to eliminate overflows; and WHEREAS, The Muskego Sewer Utility received an overall grade of 1.0 for 2010. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego, upon the recommendation of the Public Works Committee, does hereby commit the necessary funding to operate the City’s sewer utility efficiently and make repairs where warranted. DATED THIS 21st DAY OF JUNE , 2011. SPONSORED BY: PUBLIC WORK COMMITTEE