CCR2012017-AttachmentID: 11M126 Single Source, Inc. 1
CONTRACT FOR PROFESSIONAL “REAL ESTATE” SERVICES BETWEEN
SINGLE SOURCE, INC. AND CITY OF MUSKEGO.
PROJECT ID: 11M126
Tess Corners Drive
Local Street
Waukesha County
Scope of Assignment and Project Approach
1. Negotiations/Acquisitions Services:
a). Single Source, Inc. responsibilities –
(1) Single Source, Inc. shall send a “Letter of Introduction” and a “Rights of Landowners
Under Wisconsin Eminent Domain Law” brochure to each parcel owner.
(2) Single Source, Inc. shall negotiate all parcels (assuming 4 partial acquisitions).
(3) Single Source, Inc. shall maintain an individual Parcel File Folder on each parcel to be
negotiated which will include a negotiation diary o f each contact with the property
owner and/or action taken in the acquisition process as well as all other pertinent
documents/correspondence relating to the negotiations/acquisition of the individual
parcel. Individual Parcel Files will contain, as applicable, the following:
Parcel Check List
*Title Search Report (provided by The City of Muskego). *- All requests for title
updates will be coordinated through The City of Muskego
Legal Description for Acquisition Area(s)
Copy of Introductory Letter(s)
Approved “Offering Price Report”
Offering Price Letter
Negotiation Diary
Copy of the “Partial Release”
Closing Statement Form
Disposition of Real Estate Tax Forms
Property Remnant Report (if applicable)
Property Inventory Report (if applicable)
Statement to the Construction Engineer
W-9 Form
Recorded Conveyance Documents(s)
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Signed Approved Waiver of Appraisal or Copy of Appraisal
Copy of Approved Administrative Revision, if Applicable
Proration of real Estate Taxes, if Applicable
All individual parcel files are considered to be the property of the City of Muskego
(City) and shall be turned over to the City by Single Source, Inc. upon completion of
the project.
(4) Any appraisal received from property owners shall be handled according to the REPM,
Chapter 3, Section 3.4.6. Single Source, Inc. shall submit a copy of such appraisals,
with a recommendation for payment or non-payment, to the CITY for review and
approval. To be eligible for payment, the owner’s appraisal must be delivered and
date stamped to Single Source, Inc. or the CITY within 60 days of the date of delivery
of the CITY appraisal/offer (post-marked by the due date is acceptable) or 62 days if
appraisal is mailed to owner.
(5) When an ‘Administrative Revision’ appears warranted due to market evidence, errors,
design changes, owner’s counter-proposal, litigation protection, etc., Single Source,
Inc. shall proceed as follows –
(a) When a minor increase in the approved offer (based on justification) is proposed
Single Source, Inc. shall –
(i). On nominal parcels, have owner sign Waiver showing increased amount
subject to CITY approval.
(ii). On all others, attempt to secure a signed ‘purchase agreement’ from the
owner for the increased amount, contingent on CITY approval.
(b) When a significant increase in the approved offer is proposed, Single Source, Inc.
shall discuss the proposed settlement with the CITY before making any
commitments with the owner.
(c) Single Source, Inc. shall retain for file all approved administrative revisi ons in
writing, rescinding the previous offer.
(6) All payment requests, with supporting documentation, shall be submitted to the CITY
for processing including proration of real estate taxes.
(7) Send “Notice of Real Estate Transaction” certified mail to all owners acquired by
agreement.
(8) On parcels being acquired by “Award”, Single Source, Inc. shall –
(a) Prepare the Jurisdictional Offer (J.O.) and coordinate with the CITY for review
and approval of the file prior to Single Source, Inc. forwarding to the property
owner and other parties of interest.
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(b) Upon approval of the Jurisdictional Offer, Single Source, Inc. will send the
Jurisdictional Offer (J.O.) to the property owner, and other parties of interest, via
“certified mail, return receipt requested”.
(c) Single Source, Inc. shall prepare a “Lis Pendens” and forward, along with a copy
of the J.O. and legal description of the property, to the “Register of Deeds” for
filing within 14 days of mailing the J.O. to the property owner.
(d) At the time the J.O. is mailed to the property owner, an award and payment
request shall be submitted to the CITY for final approval, including proration of
taxes.
(e) The CITY will forward the check to Single Source, Inc. for disposition and final
file closing.
(9) Single Source, Inc. shall submit monthly progress reports to The City of Muskego,
which shall include, but not limited to, the following –
(a) A summary of activities for the month.
(b) Notification of any problems encountered.
(10) Single Source, Inc. shall provide documents for recording directly to the CITY for
recording. The CITY will provide Single Source, Inc. with a copy of the recorded
documents.
(11) Single Source, Inc. shall assume responsibility for the final disposition of the
acquisition(s) to include – payment request, payment, and all condemnation actions
required.
b). The City of Muskego Responsibilities –
(1) The City of Muskego will provide a copy of the filed ‘Relocation Order’ to Single
Source, Inc. The City of Muskego will also provide copies of any subsequent revised
relocation orders to Single Source, Inc. which may occur during the acquisition stage
of the project.
(2) The City of Muskego will provide copies of ‘Title Search Reports’ and legal
descriptions of the ‘acquisition area(s)’ to Single Source, Inc. for all properties
identified on the acquisition plat. The legal description shall be presented in a Word
document format.
(3) The CITY will approve all offering prices (including nominal parcel payments as
necessary), revised offering prices, administrative settlements, and awards. The CITY
agrees to do so in a timely manner so as not to adversely affect Single Source, Inc.
ability to meet the terms of this contract or the project time-line.
(4) The CITY will process all payment requests and provide checks to Single Source, Inc.
as indicated by Single Source, Inc. on a parcel by parcel basis.
(5) The CITY will provide payment for all recording or filing fees.
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(6) The CITY will provide payment for all partial releases recording or filing fees.
(7) The City of Muskego will further provide Single Source, Inc. with –
Construction Plans, Profiles and Cross Sections
Right of Way Plats (three hard copies and electronic PDF files)
Design Study Report, if applicable.
Property Owners Address and Phone List
Agricultural and/or Environmental Report (upon request, if applicable)
Highway Access maps (upon request, if applicable)
2. Appraisal Services:
a). Single Source, Inc. will furnish to The City of Muskego complete and fully documented
sale study for all property types within the project parameters.
3. Relocation Services:
None
4. Project Costs:
Sale Study $2,000
Appraisal:
Appraisals $5,200(*)
(*) We have assumed 4 appraisals, additional appraisals services, if required, will be
provided under a contract amendment.
Partial Release:
Any partial mortgage releases will be charged at a rate of $35 per hour plus
lender fees.
Acquisition: $4,800
Total $12,000
5. Basis of Payment:
Single Source shall submit monthly invoices, during the progress of the services noted
herein; for the services completed to date. The final invoice shall be submitted to The City
of Muskego within two months of completion of services. The above stated amounts are
actual costs, which shall not be exceeded.
ID: 11M126 Single Source, Inc. 5
APPROVAL AND ACCEPTANCE:
Single Source, Inc.: _______________________________ Date: __2/22/12________
Marc McSorley, Principal
The City of Muskego: _________________________________ Date: __________________
__________________________________
(Print Name and Title)