CCR2007184.
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COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #184-2007
ACCEPTANCE OF PROPOSAL SUBMITTED BY
RUEKERT/MIELKE
FOR DESIGN AND CONSTRUCTION SERVICES FOR
WELL NO. 13 PUMP STATION
WHEREAS, The attached proposed scope of services submitted by Ruekert/Mielke
outlines the engineering tasks necessary to complete the design, bidding and
construction administration for the Well No. 13 Pump station; and
WHEREAS, The Finance Committee has reviewed the documentation and has
recommended approval to the Common Council.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby accept
the proposal submitted by Ruekert/Mielke for design and construction services for the
Well No. 13 Pump Station.
BE IT FURTHER RESOLVED That the Mayor is authorized to sign the proposal in the
name of the City.
DATED THIS 25TH DAY OF SEPTEMBER ,2007.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Bob Melcher
Ald. Neil Borgman
Ald. Keith Werner
This is to certify that this is a true and accurate copy of Resolution #184-2007 which
was adopted by the Common Council of the City of Muskego.
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. Ruekert. Mielke
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engineering solutions for a working world
September 12, 2007
Mr. David 1. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
P.O. Box 749
Muskego, WI 53150-0749
RE: Scope of Services for Well No. 13 Pumping Station Design and Construction Services
Dear David:
As requested at the August 20, 2007 Public Utilities Committee meeting, we are hereby
presenting our proposed scope of services and level of effort for the design of the referenced
project. The basic services provided for this project will include, and be covered by those
services referenced in our Agreement for Professional Services (AGREEMENT) with the City,
dated December 15, 2003. More specifically, the following basic services in the
AGREEMENT will be used:
. Preliminary Design Phase - Section 1.3
. Final Design Phase - Section 1.4
. Bidding or Negotiating Phase - Section 1.5
. Construction Phase - Section 1.6
In addition, or as a supplement to these basic services, specific services for this project
will include the following:
Water Pump Station and Treatment Facility Proiect
Description: Municipal water pumping station with on-site treatment for removal of
naturally occurring iron from the well water. Rates of up to 2,500 GPM
must be treated at a filter loading rate of 7 GPM/FT2 of filter surface
area.
1. Meet with City personnel as necessary to identify required design details, floor plan
layout, architectural treatment, site considerations, chemical handling and other
details as appropriate.
11392275 Well 13 > 210 - Well 13 P.S. Design > Proposallw~ite-20070912-scope of services for well no. 13 p.s.doc
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
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. Ruekert. Mielke
M__'__~-"""" engineering solutions for a working world
Letter to Mr. David J. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
September 12, 2007
Page 2
2. Determine if the filter backwash waste can be discharged directly to nearby sanitary
sewers or if a backwash waste holding tank is needed, or a combination.
3. Prepare complete design of the facility including drawings and specifications for
bidding purposes. Design site planning, erosion control, architectural, structural,
mechanical, electrical, HV AC and plumbing aspects of the project. Include design
of treatment for removal of naturally occurring iron using pressure filtration.
4. Perform design survey(s) needed to prepare a site plan design.
5. Provide an opinion of probable construction cost for the facility.
6. Submit completed design drawings and specifications to DNR.
approval.
Obtain DNR
7. Obtain necessary approvals from City planning and developer as required per
developers agreement and City ordinances.
8. Prepare bidding documents, including advertisement for bids, proposal form,
general and supplementary conditions, instructions to bidders, bonds and insurance
forms. Bidding documents will be prepared in CSI format.
9. Publicly bid the project. Prepare and distribute addenda as necessary to clarify
project requirements. Respond to questions from potential bidders. Review bids
and recommend award. Appear before the Public Utilities Committee to present
and discuss the recommendation.
10. Obtain required Wisconsin Department of Commerce and Public Service
Commission approvals.
11. Prepare contract documents for execution by the contractor. Assist with processing
contracts.
12. Prepare contract documents for execution by City. Conduct a preconstruction
conference and issue a notice to proceed to the contractor.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
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. Ruekert . Mielke
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engineering solutions for a working world
Letter to Mr. David 1. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
September 12, 2007
Page 3
13. Provide administration and engmeenng servIces during construction.
include:
Services
a. Perform construction survey( s) as required.
b. Make site visits at intervals appropriate to the various stages of construction to
observe progress and quality of work. Keep City informed of the progress of the
work. Include at least one site visit per week during construction.
c. Identify defective work, if any, and recommend to City that such work be
disapproved and rejected as necessary.
d. Provide clarifications and interpretations of the contract documents.
e. Review and take appropriate action with respect to shop drawings, samples and
other data which contractor is required to submit.
f. Review contractor's applications for payment and supporting documentation and
recommend amounts to be paid to contractor.
14. PerfOlm an inspection of the work to detennine status of substantial completion at
the appropriate time. Prepare a Certificate of Substantial Completion and punch
list(s) based upon results of the inspection.
15. PerfOlm an inspection of the work to determine final completion status at the
appropriate time. Be on site to assist with startup and adjustment or equipment and
systems.
16. Receive and review bonds, certificates, inspection and test documents and record
documents. Upon detennination such records and documents are satisfactory,
transmit to City.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www,ruekert-mielke,com
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. Ruekert,Mielke
--'--".-'-"'--"-' """""'-'-"-~'-' engineering solutions for a working world
Letter to Mr. David J. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
September 12, 2007
Page 4
We propose to provide these services using our standard hourly rates per the
AGREEMENT as follows:
Phase Estimated Compensation
Preliminary Design Phase
Final Design Phase
Bidding or Negotiating Phase
Construction Phase
$ 37,400
$ 72,200
$ 6,900
$ 91,900
Total $ 208,400
Please note this work includes design efforts only and does not include completed study
phase efforts to date. Total estimated engineering related fees for the project represent about 11
percent of estimated construction costs. The estimates for the first three items above are based
upon previous similar projects and may change slightly in distribution between phases but will
not be exceeded without approval. The construction phase number is an hourly estimate based
upon similar projects and may change up or down dependent upon contractor performance and
final design parameters. Contractor performance can significantly affect contract
administration and on-site hours. We will not exceed the estimate without approval.
Reimbursables are over and above these costs and are estimated at $3,000.
Please indicate your acceptance of this proposal by having the appropriate official sign
the attached page on each of 3 copies of this proposal and return two to our office.
We appreciate the opportunity to provide these services to the City of Muskego.
Very truly yours,
RUEKERT/MIELKE
St.-tn Ii, J~LJ~/7
Steven H. Schultz, P.E.
Water Supply and Wastewater Treatment
Department Head
SHS :tag
cc: Mayor John R. Johnson, City of Muskego
Scott Kloskowski, Public Utilities Superintendent
Jennifer Sheiffer, Administrator
Kevin M. Hickman, Marketing Director, Ruekert/Mielke
File
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
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. Ruekert > Mielke
" --~-"'""~"-""--~~ engineering solutions for a working world
Letter to ML David 1. White, P.E
Engineering/Director of Public Works Proj ects
City of Muskego
September 12, 2007
Page 5
CLIENT NAME:
CitY~.. fMUSk~O
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Designated Representative:
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Phone Number: 2~ 2 - 07q - 5' ~ '8"
Facsimile Number: Zl;l- ~ 7'1 - S('.;, \':"'1
ENGINEER:
::~kertjZ;Mil
Title: Pres identiC 0
Date: September 12, 2007
Designated Representative:
Name: Steven H. Schultz, P.E.
Title: Water Supply & Wastewater Treatment
Department Head
Phone Number: (262) 542-5733
Facsimile Number: (262) 542-5631
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www,ruekert-mielke.com
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"Aì I r\ i( i . I "
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CITY OF MUSKEGO
Staff Report to Finance Committee/Common Council
To: Finance Committee/Common Council
From: Engineerinll Department, David J. White, P.E., City Engineer~
Subject: Design and Construction Services Agreement for Well 13 Pumpstation
Date: September 19,2007
The City has completed the drilling and construction of well 13 in Quiet East II
subdivision on Knollwood Court. The well has been test pumped at rates up to 2200
gallons per minute. This a large capacity well. The well water has a high iron
concentration and repeated sampling results indicate that the iron will go higher as
the well is pumped. The City conducted a pilot test on iron removal systems and
submitted the results to WDNR for approval. The next step is to design the
pumpstation with iron filter, filter backwash holding tank and standby generator.
Attached is the Ruekert/Mielke agreement that outlines the engineering tasks
necessary to complete the design, bidding and construction administration for of
well 13 pumpstation. The total fee is $211,400 with the fees for each part of the
process as follows:
Preliminary Design: $37,400
Final Design: $72,200
Bidding Phase: $6900
Construction Phase: $91,900
Reimbursable Expenses: $3000
The preliminary construction cost estimate for the pumpstation is $1,995,000. Funds
will have to borrowed prior to bidding out the construction plans.
Recommendation for Action by Committee:
Public Utilities Committee has recommended approval of this engineering services
agreement with Ruekert/Mielke in the amount of $211,400.00. Funds for this
agreement are available in the Water Utility operating capital account.
Fiscal Note(s):
Total $ Requested: $211,400.00
Amount of Total Requested Budgeted: 100%
Amount of Total Requested Unbudgeted: 0%
Expenditure Account(s) number recommended be used: 605.00.00.00.1980
S:\CITYHALL\Engineering\Water Projects\Wel113\RM design agreement 091307.doc