CCR2006227.
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COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #227-2006
APPROVAL OF AGREEMENT WITH
JANI-KING, INC. FOR CLEANING SERVICES
WHEREAS, The Finance Committee has reviewed the quotes submitted by Jani-King,
Inc. and has recommended approval of the attached Agreement.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby approve
the attached Agreement with Jani-King, Inc. for cleaning services for 2007 at a per
month cost as follows:
City Hall
Account #100.01.09.00.5835
Police Department
Account #100.02.20.01.5835
Library
Account #100.05.71.00.5835
Town Hall
Account #100.05.72.03.5820
Parks Facilities (Seasonal)
Account #100.05.72.02.5820
*T otal Cost for May 1 - September 30
$2,087.00
1,678.00
2,960.00
352.00
2,599.00*
BE IT FURTHER RESOLVED That the Mayor is authorized to sign the Agreement in
the name of the City.
BE IT FURTHER RESOLVED That this Agreement shall become effective on
January 1, 2007.
DATED THIS 12th DAY OF December ,2006.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Nancy Salentine
Ald. Eileen Madden
Ald. Neil Borgman
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Reso. #227-2006 Page 2
This is to certify that this is a true and accurate copy of Resolution #227-2006 which
was adopted by the Common Council of the City of Muske o.
12/06jmb
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AGREEMENT
The Undersigned City of Muskego ("OWNER") hereby accepts the proposal of Jani-King Inc
(CONTRACTOR), and the parties agree that Jani-King Inc will supply Janitorial Services for
OWNER'S premises located at: locations listed in Exhibit "A"
Upon the following terms:
.:. 1. Jani-King service charge will be $7,077 per month, plus a monthly charge of$519.80 for the
seasonal Parks Facilities to include all City of Muskego buildings and Park facilities.
Areas to be serviced and work schedule outlined per City of Muskego specifications. Attached
hereto and made a part thereof as Exhibit "A"
The Janitorial Services are to be performed in the evening, unless otherwise agreed to in
writing by both parties.
.:. 2. OWNER acknowledges that CONTRACTOR will delegate all Janitorial Services to be
performed hereunder to a franchisee and/or subcontractor.
.:. 3. Included in the monthly billing charge will be service, cleaning supplies, and any and all
necessary equipment to be furnished by the franchisee. The service charge does not include
trashcan liners, paper supplies, and toiletries, which shall be provided by OWNER.
CONTRACTOR will give prompt notice to OWNER of any necessary supplies for restocking
.:. 4. All Janitorial Services specified in the "Exhibit "A" attachment of this proposal will be
provided to OWNER in a satisfactory manner.
.:. 5. All Jani-King franchisees have successfully completed Jani-King comprehensive training
program and are required to carry insurance and a janitorial bond.
.:. 6. (a) The term of this Contract shall be from the date of execution by the OWNER. This term
shall expire on the 31 st day of December 2007. This contract shall not automatically extend for
additional one (1) year periods, unless at least thirty (30) days prior to expiration of the date
services are scheduled to end, OWNER gives the CONTRACTOR written notice of its intent to
renew.
(b )Termination/Notice: If a party to this agreement fails to perform according to its
obligations (the non-performing party), the party claiming non-performance shall send the non-
performing party written notice by certified mail, specifying the manner of non-performance. This
notice will provide that the non-performing party will have fifteen (15) days from receipt of the notice
to cure or correct the items of non-performance. If these items have not been corrected or cured within
this fifteen (15) day period, the claiming party may issue a thirty (30) day written notice of termination
and/or pursue other available remedies for default. This agreement may also be terminated by either
party with a 30 day written notice.
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.:. 7. The montWy service charge will remain in effect for the entire term of the agreement unless
there are changes in the original specifications for the premises. In the event of such changes,
OWNER will advise accordingly, and an adjustment in the service charge, as agreed to by the
parties, will be made.
.:. 8. CONTRACTOR will bill OWNER montWy, and OWNER agrees to pay the amount that is
due and owing under the terms of this contract within 30 days of billing date.
.:. 9. If there is an "Additional Special Services" Addendum attached to this Contract, and if
OWNER cancels any periodic services described therein for which a prorated monthly charge
is included in OWNER's total monthly service charge, any amount owing by OWNER for
special services performed prior to the cancellation shall be payable in full no later than thirty
(30) days after the cancellation.
.:. 10. The undersigned warrant and represent that they have full authority to enter into this
Contract, and that it will be binding upon the parties and their respective successors and
assIgns.
City of Muskee:o Jani-Kine: Ine
Signature Signature
Mayor John R. Johnson Print Name and Title
Date Service Start Date
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CITY OF MUSKEGO
Old Town Hall Historic Building (Entry & Upper Level Only)
W184 S8074 Racine Avenue
Muskego, Wisconsin 53150
October 2006
Cleaning specifications
Building open from 8:00 a.m. to 10:00 p.m.
Cleaning to be done after work hours.
Contact Tammy Dunn at (262) 679-4108 to set up a schedule.
THREE DAYS PER WEEK
1. Clean and sanitize all restroom fixtures, floors, partitions, urinals, sinks,
toilets, and seats.
2. Clean and refill all dispensers from stock.
3. Clean and dust all handrails, windowsills, and heat registers.
4. Sweep and wet mop all tile floors each time you clean.
S. Vacuum carpeted areas.
6. Clean window glass.
7. Clean and sanitize drinking water fountains.
8. Dust mop maple wood floor and stage floor.
9. Garbage removal from bathrooms and open area to provided dumpster.
TWICE PER YEAR*
1. Strip, seal and refinish all tile and wood floors. Stage floor not included.
2. Shampoo carpet areas.
3. Dust carsided walls.
ONCE PER MONTH*
1. Clean and buff tile floors.
NOTE:
All equipment and cleaning supplies will be supplied by the service. All paper products,
hand soap, and urinal blocks will be supplied by the City.
Notify Tammy Dunn of needed supplied in sufficient time so they can be purchased
before supply is depleted.
*All scheduling of floor care should be handled through Tammy Dunn (262) 679-4108.
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CITY OF MUSKEGO
Old Town Hall Historic Building (Entry & Upper Level Only)
W184 S8074 Racine Avenue
Muskego, Wisconsin 53150
October 2005
Cleaning Specifications
Building open from 8:00 AM to 10:00 PM
Cleaning to be done after work hours,
Contact Tammv Dunn at (262) 679-4108 to set up schedule
THREE DAYS PER WEEK
1. Clean and sanitize all restroom fixtures, floors, partitions, urinals, sinks,
toilets, and seats.
Clean and refill all dispensers from stock.
Clean and dust all hand-rails, window sills, and heat registers.
Sweep and wet mop all tile floors each time you clean.
Vacuum carpeted areas.
Clean window glass.
Clean and sanitize drinking water fountains.
Dust mop maple wood floor and stage floor.
Garbage removal from bathrooms and open area to provided dumpster.
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5.
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7.
8.
9.
*TWICE PER YEAR
1. Strip, seal and refinish all tile and wood floors. Stage floor not included.
2. Shampoo carpet areas.
3. Dust carsided walls
*ONCE PER MONTH
I. Clean and buff tile floors
NOTE:
All equipment and cleaning supplies will be supplied by the service. All paper products,
hand soaps, and urinal blocks will be supplied by the City.
Notify Tammy Dunn of needed supplies in sufficient time so they can be purchased
before supply is depleted.
* All scheduling of floor care should be handled through Tammy Dunn (262-679-4108.).
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Revised 11/02/2005 Attachment E
CITY OF MUSKEGO
PARK FACILITIES
October 2005
CLEANING SPECIFICATIONS
Clean and sanitize all restrooms including all fixtures, drinking fountains, urinals, toilets
and toilet seats. Clean all mirrors. Fill dispensers (paper towels, toilet paper, soap, etc.).
Damp clean walls, doors and partitions. Floors to be dust mopped and/or swept, and
damp mopped with non-abrasive cleaners. Put urinal deodorant blocks in urinals as
needed. All garbage should be emptied. Nightly inspection report (provided by
Parks & Recreation Department) should be dropped off in 24-hour drop box or
faxed to 262-679-5637.
LOCATIONS AND TIMES
May 1 st through September 30th
- Clean each night, Monday through Sunday
Idle Isle Building W182 S6666 Hardtke Drive
Veterans Park (located across from City Hall) W182 S8200 Racine Avenue
May 1 st through August 31 st
- Clean Friday, Saturday and Sunday
September 1st through September 30th
- Clean each night, Monday through Sunday
Horn Park
Bluhm Park
Lions Park
Kurth Park
S79 W18200 Horn Park Drive
S77 W13607 McShane Drive
S77 W18950 Lions Park Drive
S70 W14415 Belmont Drive
NOTE: Also responsible for locking doors at each location after done cleaning
Keys will be provided by Parks and Recreation Department
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Revised 11/02/2005 Attachment E
CITY OF MUSKEGO
P ARK FACILITIES
October 2005
CLEANING SPECIFICATIONS
Clean and sanitize all restrooms including all fixtures, urinals, toilets and toilet seats.
Clean all mirrors. Fill dispensers (paper towels, toilet paper, soap, etc.). Damp clean
walls, doors and partitions. Floors to be dust mopped and/or swept, and damp mopped
with non-abrasive cleaners. Put urinal deodorant blocks in urinals as needed.
LOCATIONS AND TIMES
May 1 st through September 30th
- Clean each night, Monday through Sunday
Idle Isle Building W182 S6666 Hardtke Drive
Veterans Park (located across from City Hall) W182 S8200 Racine Avenue
May 1 st through August 31 st
- Clean Friday, Saturday and Sunday
Horn Park
Bluhm Park
Lions Park
Kurth Park
S79 W18200 Horn Park Drive
S77 W13607 McShane Drive
S77 W18950 Lions Park Drive
S70 W14415 Belmont Drive
NOTE: Also responsible for locking doors at each location after done cleaning
Keys will be provided by Parks and Recreation Department
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CITY OF MUSKEGO
CITY HALL
W182 S8200 Racine Avenue
Muskego, Wisconsin 53150
October 2004
CLEANING SPECIFICATIONS
City Hall - open 8:00 A.M. to 9:00 P.M. Mon.-Fri.
Cleaning to be done after office is closed.
Contact Mayor's Office at (262) 679-5675.
CAlLY SERVICES (5 Days Per Week):
1. Clean and sanitize all restrooms including all fixtures, urinals, toilets and toilet
seats. Clean all mirrors. Fill dispensers (paper towels, toilet paper, soap, etc.).
Damp clean walls, doors and partitions. Floors to be dust mopped and/or swept,
and damp mopped with non-abrasive cleaners. Check for urinal deodorant blocks
in urinals.
2. Clean and sanitize all water fountains.
3. Empty all waste receptacles and dispose of waste in outside garbage containers.
Damp clean receptacles as needed and replace plastic garbage bags in non-
recycling receptacles.
4. Vacuum all carpeted areas in City Hall except meeting rooms.
5. Dust office furniture, file cabinets, telephones, computers, all ledges and
moldings, tables, etc. Employees will clean desks.
6. Clean and polish all customer service counter tops and employee counter tops.
7. Clean all foyer windows, frames, and glass doors, inside and outside.
8. Clean entranceways, lobby and corridors. Sweep, dust mop or damp mop areas
with regard to weather conditions. Vacuum all mats and runners.
9. Clean stairwells, stairs and railings.
10. Empty outside trash/ash receptacles.
11. Spot clean walls, partitions, doors and partition doors of obvious marks.
12. Sweep and dry mop Employee's Lounge.
. THREE TIMES PER WEEK
1. Muskego Room Monday, Wednesday and Friday
Clean tables, chairs and carpet of any food particles or other debris.
2. Clean and scour sink and faucet, counter top, and stove in Employee's Lounge
and Muskego Room.
3. Vacuum all carpeted meeting rooms.
ONCE AWEEK
1. Wet mop - Muskego Room Kitchen.
2. Vacuum carpet edges and corners with appropriate tool to remove dirt not picked
up by vacuum cleaner.
3. Clean crevices and corners; specifically where floor tile and molding meet to avoid
buildup of dirt.
. BI-WEEKLY
1. Buff all tile floors.
MONTHLY
1. Clean all interior glass and window frames.
2. Carpets in heavy traffic areas and/or stained or heavily soiled areas to be
shampooed and blended in with the rest of the carpeting.
3. Shampoo entrance mats and runners depending on weather conditions and
soiling.
THREE TIMESNEAR (February, May and August)
1
. Lower Level
Machine scrub and refinish all composition tile flooring.
. TWO TIMESNEAR (May and November)
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1. Shampoo all carpets.
2. Clean window blinds.
YEARLY
1. Shampoo all upholstered chairs.
2. (November) Strip, machine scrub, wax and buff all tile floors.
3. Sweep and wet mop floor in Channel 25 Studio and storage area.
4. Apply soil-resistant chemical product to carpets.
GENERAL UPKEEP OF THESE FACILITIES
1. Keep janitor's closets clean, orderly, and free of odors.
2. Leave only designated night-lights on.
3. Check doors upon leaving job and secure them.
4. All equipment and cleaning supplies, with the exception of deodorant blocks for
the urinals, will be supplied by the service. The City will supply all paper products,
hand soaps and urinal blocks.
5. Notify the Maintenance (Mayor's) office of needed supplies in sufficient time so
that they can be purchased before supply is depleted.
6. Maintenance must be notified prior to and upon completion of twice-yearly, three-.
Times-yearly, and annual listed items.
Cityhali/Master/Cleaning Contracts:Cleaning Spec Ch
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Attachment B
CITY OF MUSKEGO
POLICE DEPARTMENT
W183 S8150 Racine Avenue
Muskego, Wisconsin 53150
October 2003
CLEANING SPECIFICATIONS
Building open continuously
Cleaning to be done evenings, unless otherwise noted
Contact Ann Wissing at (262) 679-4112 to set up schedule
DAILY SERVICES (5 Day week)
1. Daily empty waste receptacles within the Department into containers provided
outside of the Department. Damp clean receptacles as needed and replace plastic
garbage bags.
2. Lavatories (6) cleaned and sanitized. Clean all fixtures, including light fixture
above sink, urinals, toilets, and toilet seats. Clean all mirrors, counter tops, and
fill vending dispensers (paper towels, soap, etc.). Wipe down walls, doors and
partitions. Floors to be dust mopped and/or swept, and scrubbed. Keep urinal
deodorant blocks in urinals.
3. Clean entrance and lobby area daily. Sweep or dust mop and damp mop tile floors
with regard to weather conditions, vacuum carpet areas. Dust all furniture and
horizontal surfaces. Clean entrance doors glass and interior partition glass.
Vacuum all mats/runners.
4. Dusting, vacuuming, waste removal, cleaning, and glass partition within the
clerical and radio rooms will be done daily. Desks will be cleaned by Department
employees. All other horizontal surfaces to be cleaned daily.
5. Duty Sergeants' office to be cleaned daily - dusting, vacuuming, and glass
partition. Desk to be cleaned by employees. Clean all other office furniture
including cabinets and horizontal surfaces daily.
6. Lunch room, weight room, and roll call room will be dusted, vacuumed, swept
and/or damp mopped, furniture wiped down, sink and counter tops cleaned daily.
Weight room is located in the lower level next to the men's locker room.
7. Men's locker room dusted, including tops oflockers, swept and scrubbed daily.
Clean and sanitize shower stalls.
8. Sink in conference room to be cleaned daily.
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9. The two interview rooms (located off oflock-up area) dusting, vacuuming and
glass partition.
10. Report writing desks and computers (located in back hallway) to be dusted or
wiped down.
11. Vacuum all 1st floor carpets daily. Sweep, dust mop and/or damp mop tiled
hallways and stairs on the 1st floor.
12. Dust and wipe down all furniture and horizontal surfaces in the Detectives'
offices. Vacuum carpets with regard to weather conditions. Desks will be cleaned
by Department employees.
13. Holding area (northeast end) swept/dust mopped and damp mopped. Dust all
horizontal surfaces. Clean table tops in this office only.
14. Women's locker room - clean, sweep, scrub floor and dust, including top of
lockers. Clean and sanitize shower shall.
THREE TIMES PER WEEK
1. Clean out water fountains (6).
TWO TIMES PER WEEK
I. Clean the Crisis Room office including desk.
2. Chiefs office (west side) cleaned, vacuumed, and dusted. Desk is employee's
task. All other furniture and horizontal surfaces to be cleaned and dusted. The
two Lieutenant's offices (west side) to be done the same as Chiefs office.
3. Downstairs hallway between stairwell (north end) and lunch room should be
swept, dust mopped and/or damp mopped twice a week or as weather conditions
indicate.
4. Vacuum and sweep, and/or damp mop dust, wipe down all furniture in the two
holding cells and juvenile holding room, including mattresses. Clean and sanitize
the toilet facilities and sinks in the holding cells.
5. Stairwell to be damp mopped and railings washed.
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ONE TIME PER WEEK
1. Conference room (upper level) and training room (lower level) to be cleaned,
vacuumed, furniture wiped down, tables cleaned.
2. All other hallways, other than area between stairwell (north end) and lunch room,
to be swept, dust mopped and/or damp mopped.
3. Clean elevator door tracks.
SUNDAY (DAY OR EVENING)
1. Clean hallway floors, sweep the hard floors, and vacuum the Sergeant's office and
roll call room. Clean and sanitize employee bathrooms.
ONCE A MONTH
1. Clean inside of refrigerator and microwave.
2. Computer room carpet vacuumed. (do not clean/touch anything else)
2 TIMES PER YEAR
1. Machine scrub, strip, wax and buff tile floors as needed due to traffic pattern
and/or weather condition.
2. Carpeted areas to be shampooed at least twice a year, with the heavy traffic areas
to be shampooed as needed and blended in with the rest of the carpeting.
4. Clean/wipe painted doors.
5. Elevator floor and walls to be vacuumed (special attention given to door track)
6. Dispatch wall to be vacuumed.
GENERAL UPKEEP
1. Keep janitor's closets clean and orderly.
2. Leave only designated night lights on.
3. Check doors and gates upon leaving job to be sure they are secure.
4. Notify the Mayor's Office of needed supplies in sufficient time so they can be
purchased before supply is depleted.
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5. All equipment and cleaning supplies, with the exception of deodorant blocks for
the urinals, will be supplied by the service. All paper products, hand soaps, and
urinal blocks will be supplied by the City.
6. Inside office windows to be cleaned.
7. Corner guards and floor moldings wiped down
Cityhall/Master/Cleaning Contracts:/ 2006/Cleaning Spec PD
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Attachment C
MUSKEGO PUBLIC LIBRARY
S73 W16663 Janesville Road
Muskego, Wisconsin 53150
CLEANING SPECIFICATIONS
October 2005
Library open - 9:00 A.M. to 9:00 P.M. Mon.-Thurs.
9:00 A.M. to 5:00 P.M. Fri. & Sat.
Cleaning to be done after library is closed, or before it opens.
Contact George Worwark, 262-679-4036, or Charlene Lenzen, 262-971-2107, to set up
schedule.
DAILY SERVICES (5 Days Per Week - Monday through Thursday plus Saturday
OR Sunday)
1. Clean and sanitize all restrooms including all fixtures, urinals, toilets, toilet seats,
and partition doors. Clean all mirrors. Fill vending dispensers (paper towels,
soap, etc.) Note: soap dispensers must be refilled before level of soap is two (2)
inches from bottom of reservoir. Damp clean walls, doors, door handles, light
switches and partitions. Floors to be dust mopped and/or swept, and damp
mopped. Check for urinal deodorant blocks in urinals.
2. Clean and sanitize all water fountains.
3. Empty all waste receptacles and dispose of waste in outside garbage
containers. Damp clean receptacles and replace plastic garbage bags in
garbage cans. No bags are required in recycling containers.
4. Vacuum all carpeted areas in Library, offices, and meeting rooms.
5. Dust library, meeting room and office furniture, counters, counter tops, file
cabinets, telephones, computers, all ledges and moldings, tables, etc. Desks,
computer screens and keyboards will be cleaned by employees.
6. Clean all foyer and lobby windows, frames, and glass doors, inside and outside.
7. Clean entranceways, lobby and corridors. Sweep, dust mop or damp mop areas
regularly, according to weather conditions. Vacuum all mats and runners.
8. Clean all customer service counter tops, i.e. reference and circulation desks.
9. Sweep or vacuum book drop room floor.
. THREE TIMES PER WEEK
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1. Empty all paper recycling receptacles and dispose of recyclables in outside
paper and cardboard recycling container. Exception: Cardboard boxes,
recyclable packing materials, and other large items (e.g. musty book donations)
should be taken to recycling dumpster daily.
BI-WEEKL Y (every two weeks)
1. Vacuum edges along Library book shelving.
MONTHLY
1. Vacuum carpet edges and corners with appropriate tool to remove dirt not picked
up by vacuum cleaner.
2. Clean crevices and corners, specifically areas where floor tile and molding meet
to avoid buildup of accumulated dirt.
THREE TIMESNEAR (February, May and August)
1. Shampoo carpet runners and recessed entry corrugated mats.
2. Clean all interior glass, including all windows and frames.
3. Carpets in heavy traffic areas and/or stained or heavily soiled areas to be
shampooed and blended in with the rest of the carpeting.
TWO TIMESNEAR (May and November)
1. Shampoo all carpets
Annually
1. Shampoo all upholstered chairs.
2. (Mayor June): Strip, machine scrub, wax and buff all tile floors.
. GENERAL UPKEEP OF THESE FACILITIES
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1. Keep janitor's closets clean, orderly, and odor free.
2. Use master or other keys as outlined by Library or maintenance staff.
3. Leave only designated night-lights on.
4. Check and secure doors upon leaving job.
5. All equipment and cleaning supplies, with the exception of deodorant blocks for
the urinals, will be supplied by the service. All paper products, hand soaps, and
urinal blocks will be supplied by the City.
6. Notify maintenance staff of needed supplies in sufficient time so they can be
purchased before supply is depleted.
7. Maintenance must be notified upon completion of twice-yearly, three-times-yearly
and annual listed items.
Cityhall/Master:Cleaning Spec Lib 2006