CCR2006183.
.
.
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #183-2006
RESOLUTION TO ADOPT
CITY OF MUSKEGO LEAVE DONATION POLICY
WHEREAS, The Common Council adopted a revised Leave Donation Policy on
June 27, 2006 with the adoption of Resolution #138-2006; and
WHEREAS, The City Administrator has recommended that changes be made to the
policy.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego does hereby adopt the revised Leave Donation Policy as attached.
DATED THIS 1ih ,2006. DAY OF September
This is to certify that this is a true and accurate copy of Resolution #183-2006 which
was adopted by the Common Council of the City of Musk go.
9/06jmb
.
.
.
p
CITY OF MUSKEGO
LEAVE DONATION POLICY
1. PURPOSE
The purpose of this policy is to establish procedures for an employee to receive donated
sick leave and other leave time from fellow City employees when the individual has an
insufficient amount of accumulated sick days, vacation days, compensatory time, or
other leave to provide for continued salary during an extended illness or other medical
condition.
2. POLICY
It is the policy of the City of Muskego to allow its employees who have exhausted their
accumulated leave time, due to illness or medical condition, to seek donations of leave
time from fellow employees. It is the intent of this policy to provide a mechanism for
voluntary financial assistance to employees as well as to protect the interest of the City
by placing limits on the amount of time an employee may receive through donations from
other employees.
3. ELIGIBILITY
A. All employees who have worked for the City of Muskego for a minimum of 12
consecutive months, and who by contract or resolution, presently qualify for sick time
benefits, shall be eligible to request a donation of leave time from other City
employees when the employee has an insufficient amount of accumulated sick days,
or other leave to provide for continued salary during an illness or other medical
condition of the employee.
B. Employees who are not provided sick time benefits, either by contract or resolution,
shall be ineligible to receive donated leave time from fellow City employees.
4. LIMITATIONS
A. No City employee shall be permitted to use donated leave time until the employee
has exhausted his/her entire sick leave, vacation time, compensatory time and
holiday time.
B. Employees will be permitted to request donation of leave time only one time during
any 12-month period.
C. There is no limit on the amount of vacation time, compensatory time, or holiday time
that an employee may donate. Sick leave is Ret-eliaible to be donated. However. the
maximum amount of sick leave anyone employee will be permitted to donate to
another employee is 40 hours durinq any 12-month period.
D. The maximum amount of leave anyone employee may receive through donations of
leave from other employees is 12 calendar weeks per request.
E. Vacation days, compensatory time and holidays may be donated to an employee
who is seeking donated leave in order to care for the employee's child, spouse or
parent, if the child, spouse or parent has a serious health condition as defined in
Federal and Wisconsin statutes.
City of Muskego
Leave Donation Policy
Page 2
5. PROCEDURES
.
.
A. The Finanæ Department Supervisor shall provide Leave Donation Request forms for
eligible employees' use. An employee will be required to have a physician sign the
Leave Donation Request form ærtifying that the employee or the employee's child,
spouse or parent has a serious health condition which prevents the employee from
working. The forms shall not require an employee to disclose any information about
the nature of the illness or medical condition. All such medical information shall be
treated as confidential and shall not be disclosed to unauthorized persons without the
employee's consent.
8. Any eligible City employee, who wishes to solicit donations of sick leave or other
leave time in accordance with this policy, shall submit a completed Leave Donation
Request form to the employee's department head.
C. Department heads who receive a completed Leave Donation Request form shall
verify that the requesting employee is eligible to receive donated leave, then forward
the Leave Donation Request form to the Finance Department Supervisor.
D. The Finanæ Department Supervisor will verify the requesting employee is eligible to
reæive donated leave from fellow employees and, upon such verification, will notify
the City Bookkeeper to include a Leave Donation form in the pay envelopes of all
City employees on the next payday. The Leave Donation form will notify all City
employees of only the name of the employee requesting donated leave and in what
Department said employee works. No information reoardino the illness or medical
condition may be divuloed without the employee's consent.
E. Employees wishing to donate leave time to a fellow employee shall complete the
Leave Donation form and indicate from which leave account (vacation,
compensatory, or holiday) they wish to have the time deducted, then retum the form
to the Finanæ Department Supervisor's offiæ. Leave Donation forms must be
retumed to the Finance Department Supervisor within 30 days of distribution or they
will not be acæpted.
F. The Finanæ Department Supervisor, upon reæipt of a Leave Donation form, shall
transfer up to twelve (12) weeks of donated leave from the donating employee's
account(s) to the requesting employee's sick leave account.
G. The Finanæ Department Supervisor shall notify the City Administrator, Department
Head and the recipient employee of the number of hours credited to the employee's
sick leave account.
H. If the recipient employee returns to reqular duty W9fk-prior to exhausting the donated
leave, the employee shall be allowed to retain up to 8 hours of the donated leave.
ðany balanæ of sick donatod leave exceedinq 8 hours shall be retumed to the
employees who donated the leave on a prorated basis.
I. Employees who have reæived donated leave time from other employees, shall not
be entitled to any payout for any unused donated leave upon termination from City
employment. Such unused leave shall be returned to the employees who donated
the leave on a prorated basis. .
Approved by Finance Committee - 1/21/1998
Revised 6/27/06 - Reso. #138-2006
Revised 9/12/2006 - Resa. #183-2006