CCR2005104.
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AMENDED
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #'104-2005
RESOLUTION TO CREATE: THE POSITION OF
CITY ADMINISTRATOR
AND APPROVE THE JOB DESCRIPTION, SALARY RANGE
AND EMPLOYMENT ADVERTISEMENT
WHEREAS, The Finance Committee has reviewed the Job Description and Salary
Range for a City Administrator Position and recommended approval.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby approve
the creation of the position of City Administrator in accordance with the attached job
description, with the salary range as follows:
Minimum
$68,950
Midpoint
$84,500
Maximum
$104,04~)
DATED THIS 24TH MAY ,2005. DAY OF
SPONSORED BY:
FINANCE COMMITTEE
Ald. Bob Melcher
Ald. Nancy Salentine
Ald. Eileen Madden
This is to certify that this is a true and accurate copy of Resolution #104-2005 which
was adopted by the Common Council of the City of Muskego.
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City Administrator Job Description
Declaration:
Whereas, Article XI Section 3 of the Wisconsin Constitution provides municipalities with
home rule powers, and the right to detennine their local affairs and government;; and
Whereas, Wisconsin Statutes Sec. 62.04 has granted to cities the largest measure of self-
~ government compatible with the Constitution and general laws and further provides that the
exercise of rights and powers of a city shall be liberally construed in favor of thl~ City so as to
promote the general welfare of peace, good order and prosperity of the inhabitants; and
Whereas, Wisconsin Statutes Sec. 62.11 (5) vests the management ofthe City in its Common
Council which constitutes its Mayor and Alderpersons; and
Whereas, it is deemed by the Common Council to be in the best interest of the management
of the City to utilize the services of a professionally trained, qualified City Administrator to
provide the Common Council with counsel and advi,:e and management skills so as to foster the
most effective and efficient management of the City's governmental operations and fmances; and
Whereas, a City Administrator should work closely with, be responsive to and have the
confidence of the Common Council.
Now, therefore, it is the declared purpose of this subsection to make clear the intent of the
Common Council that the position of the City Administrator is in accordance with the authority
of the City's home rule powers and is deemed to be a matter of purely local com:ern.
Responsibilities:
. Assist the Mayor and Common Council through counsel, advice and management skills
so as to foster the most effective and efficient management of the day-to-day operation of
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City's government and its finances.
Assist the Mayor and Common Council in planning by setting goals anêl objectives and
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implementing programs to achieve them.
Work closely with the Mayor be responsive to and have the confidence of the Common
Council.
. That the intent of the Common Council is that the position of City Administrator is in
accordance with the authority of the City's home rule powers and is deemed to be a
matter of purely local concern.
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DUTIES:
Administration
0 Attend all official and committee meetings of the Common Council, unless otherwise
excluded; assist the Mayor and City Clerk in the preparation of Council agendas; and
ensures that a summarized statement of income and expenditures of the dty is made
available to the Mayor and Common Council, and makes this r~ort available for public
inspection on a monthly basis via the City of Muskego website as a pdf.
0 Carry out directives of the Mayor or Common Council, which require administrative
implementation.
0 Establish administrative procedures to increase the effectiveness and effitiency of City
government according to current policies and practices in local governmlent consistent
with the directives of the Mayor or Common Council.
0 Direct, coordinate, and expedite the activities of all City departments except where such
authority is vested by State law in officers, boards and/or commissions; to achieve the
most economical, efficient operation of such departments and their programs.
0 Human Resources/Personnel
0 Serve as Human Resource Director for the City. Develop and administer personnel
policies and procedures, labor contracts, and (;oordinates in the collectiv~e bargaining
process.
0 Monitor the effectiveness of municipal programs and make recommendations to the
Mayor and Common Council.
0 Direct and control, through appropriate organizational channels, the effident
performance of all City employees; conduct screening and selection processes, submit
recommendations to the Mayor and Common Council for new employee:s.
0 Works closely with department heads to assru-e that they and other City employees
receive adequate opportunities for training and professional development within budget
allowances to improve their knowledge and skills; act as the approving authority for all
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requests by City employees to attend conferences, meetings, training schools, etc.,
pertaining to their employment.
0 Financial
Develop budgeting procedures and supervist: the preparation of the annual operating city, 0
utility, and capital improvements budget; coordinate fmancial and economic data for the
City's long range fmancial plans.
0 Collect and utilize up-to-date infonnation regarding the availability of Federal, State,
County and private funds for local programs, and assist department managers and the
Common Council in obtaining funds and grants. Suggest and monitor debt management
according to State and Federal regulations.
0 Develop and implement standardized purchasing policies and procedurt:s for the City;
supervise the purchasing of all supplies, materials and equipment.
0 Manage investment portfolios. Research and analyze investment opportunities. Research
and make the City aware ofTIF regulations.
Public Relations/Communications
0 Submit, when necessary, recommendations and suggestions for improving the health,
safety or welfare of the residents of the City .and coordinate a system of communications
among and with the Mayor, Cominon Council, and the general public; e:stablish
procedures for the facilitation of communication between citizens and ~he City to assure
that complaints, grievances, recommendations and other matters receive: the prompt
attention of responsible officials and are expeditiously resolved; overse(~ the production
of a quarterly newsletter and other appropria1te communications to keep the citizens of the
City informed.
0 The City Administrator acts in the capacity of public relations officer for the City, as
necessary, as authorized by the Mayor or Common Council.
0 Provide an Administrator's Report (Status of the City) at regular or spedal Common
Council meetings.
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0 Review proposed and pending county, state and federal legislation and æport their impact
to the Mayor and Common Council; appear on the City's behalf at all legislative and
administrative hearings as directed by the Mayor or the Common Council.
0 Perfonns related work as required.
Education and/or EXDerience: A Bachelor's Degree in Public Administration; Masters in Public
Administration or closely related field is preferred. The person will have a minimum of five (5)
years experience in local government administrative experience; expertise in budgetinglfmance,
human resources, strategic planning, and general municipal operations; personal computer skills;
strong interpersonal skills and commitment to team management and citizen participation/service.
EmDlovment status: The position of City administrator is full-time.
Communication: Must be an excellent communicator both written and verbal.
Mathematical Skills: Ability to apply concepts of a(;counting and budgeting.
Strate2ic Plannin2: Familiarity with strategic planning practices oflocal government leading to
activities and policy development that anticipate future opportunities, issues, and concerns,
providing long-range sense of direction for the City.
MuniciDal Mana2ementlODeration: Thorough knowledge of: the principles and practices of
municipal management, the overall methods and operations of a variety of munidpal programs,
laws, statutes, and ordinances, under which municipaJi governments operate. Considerable
knowledge of community programs as applied to murlÍcipal government.
Teambuildin2: Possess considerable ability to establish and maintain effective working
relationships with various units and sub-units of government, municipal officials, municipal
employees and the general public.
Phvsical Requirements: Ability to operate a variety of office equipment including computer,
tenninal, telephone, fax machine, calculator/adding machine, tape recorder, voting machines and
photocopier.
Ability to coordinate eyes, hands, feet and limbs in pe:rfonning slightly skilled movements.
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Ability to exert moderate physical effort in sedentary to light work, typically involving some
combination of lifting, stooping, carrying, pushing and pulling.
Ability to recognize and identify similarities or differences between characteristics of shapes and
sounds associated with job-related tasks, objects and materials.
Residency, to be discussed via e-mail before the Finance Committee on 5/18/05
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COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #104-2005
RESOLUTION TO CREATE THE POSITION OF
CITY ADMINISTRATOR
AND APPROVE THE JOB DESCRIPTIION, POINTS, SALARY RANGE
AND EMPLOYMENT ADVERTISEMENT
WHEREAS, The Finance Committee has reviewed the Job Description.!' Points and
Salary Range for a City Administrator Position and recommended ap,)(oval.
I'
NOW, THEREFORE, BE IT RESOLVED That the Common Coun9' of the City of
Muskego, upon the recommendation of the Finance Committee, ioes hereby approve
the creation of the position of City Administratm in accordance v6ith the attached job
description, with the points and salary range as follows: ;/
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points
Minimum
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Midpoint
$
Maximum
$
DATED THIS DAY OF
FINANCE COMMITTEE
Ald. Bob Melcher
Ald. Nancy Salentine
Ald. Eilleen Madden
This is to certify that this is a true and accurate copy of Resolution #104-2005 which
was adopted by the Common Council of the City of Muskego.
Clerk-Treasurer
52005mb