CCR2002188COMMON COUNCIL -CITY OF MUSKEG0
RESOLUTION #188-2002
APPROVAL OF AGREEMENT WITH WAUKESHA COUNTY FOR
DATA PROCESSING SERVICES
Property Tax Assessment and Billing
BE IT RESOLVED That the Common Council of the City of Muskego, upon the
recommendation of the Finance Committee, does hereby approve the attached
Agreement with Waukesha County for Data Processing Services for Property Tax
Assessment and Billing for a three-year period commencing January 1,2002.
BE IT FURTHER RESOLVED That the Mayor and Clerk-Treasurer are authorized to
sign the Agreement in the name of the City.
DATED THIS 24th DAY OF September ,2002.
SPONSORED BY
FINANCE COMMITTEE
Ald. Rick Petfalski
Ald. David J. Sanders
Ald. Nancy Salentine
This is to certify that this is a true and accurate copy of Resolution #188-2002 which
was adopted by the Common Council of the City of Muskego.
9/2002jmb
WAUKESHA COUNTY
DATA PROCESSING SERVICES
PROPERTY TAX ASSESSMENT AND BILLING
This Agreement is entered into this 8th day of August, 2002, by and between Waukesha
County, a municipal corporation, hereinafter referred to as the County, located at 5 15 W Moreland
Blvd., Waukesha, WI 53 188 and City of Muskego, hereinafter referred to as the Municipality, located
at W 182 S8200 Racine Avenue, Muskego, WI 53 150-0749.
The authority for this agreement is that contained in the Wisconsin Statutes Section 66.0301,
which permits intergovernmental cooperation for public purposes.
By this agreement, the County proposes to provide data processing services to assist the
Municipal Assessors, Clerks and Treasurers (hereinafter collectively referred to as “Municipality”) in
the preparation of notices of assessment, assessment rolls and tax bills.
I, County will provide programs and computer time to enable the Municipality to:
A. Maintain an Assessment tax file database
B. Inquire and list on-line changes to Assessment file
C. Maintain special districts’ codes
D. Print Street Index Listing
E. View and/or print plain paper work rolls for:
I, specific property types (manufacturing, comm.., etc.)
2. special districts (school, TIF, sewer, etc.)
3. vacant or improved properties
4. partially assessed properties
5. personal property by business types
6. specific keys and/or key ranges
7 work rolls can be sorted by key, name, or property address
8. values and legal description may be omitted
F, Create assessment roll cross reference lists by name or address
G. Process special assessments for the complete annual billing cycle
H. Search file by owner’s name or property address
I. View legal descriptions of parcels
J. View current and previous tax bills and receipts
K. View lottery credit information
L. View current property values
M. View County Treasurer’s delinquent files
N. Prepare and print labels for:
1, special districts (school, TIF, sewer, etc.)
2. specific property types (manufacturing, commercial, etc.)
3. vacant or improved properties
4. partially assessed properties
5. personal property by business types
6. specific keys and/or key ranges
7 sorting by key, name, property address or zip code
8. printing with or without the property address and legal description
9. name, address and legal change
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Page 1
2. The County proposes to provide the following services to the Municipality:
A. Administer tax system database
B. Make and keep accurate lists and descriptions of all real property parcels in the
C. Supply State of Wisconsin Prescribed Forms of assessment, excluding the Real
county which are exempt from tax.
Estate and Personal Property Assessment Notices and the Final Assessment Roll,
to the Assessors and Clerks of cities, towns and villages within the County, as
needed in the discharge of their duties.
D. Provide assessors with copies of recorded conveyances not requiring a Wisconsin
Real Estate Transfer Return and map documents.
E. Provide One Preliminary Assessment Roll
F. Provide Statement of Assessment Summary
G. Provide the necessary research for determination of status of title.
H. Availability to obtain one copy annually of the following reports from the County:
1, Assessment roll cross reference lists by name or address
2. Street Index Listing
3. List posted receipts by batch, date paid or tax key
4. Tax settlement summary
5. Tax roll one line report by name or key number.
tax billing process:
I Delinquent personal property worksheet
2. Maintenance of prior year message for real property
3. Billing parameter worksheet
4. Special Assessment worksheet
5. Tax Rate worksheet
6. Posting of special assessments to be placed on the tax bill
7 Edits and lists of special assessments as entered
8. Tax rates to be used for tax billing entered on the computer
9. List of the tax rates used
annually for reports and/or printouts):
1, Calculating of tax bills, as well as calculation audit listing
2. Preliminary tax roll or one line roll report
3. Receipt of electronic records of tax collections, preview and edit of records for
4. Entering, verification, and adjustment of tax bills and receipts as authorized by
5. Posted tax roll
6. Provide Lottery Credit Certification to the State Department of Revenue, for
tax bill processing.
7 Identify and coordinate a private vendor to print and process tax bills. This
will be a pass through charge to Municipality. Said vendor may also offer
envelope supplies and printing, mailing and postage services. Any costs
incurred for the printing, envelopes, postage and/or mailing of tax bills will be
the sole responsibility of Municipality. NOTE: Should Municipality choose to
contract independently with an alternate vendor for tax bill printing, County
will provide Municipality with the County owned and State approved Tax Bill
I. The County will provide these forms for the Municipality to complete during the
J. The County will provide these services and/or reports (maximum of one copy
compatibility and posting of tax payments to the computer system.
the local or county treasurer.
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Template, and with the tax record files needed to print the tax bills.
Municipality and its vendor shall be responsible for ensuring that all forms and
tax information provided by County shall be used only for authorized
purposes.
K. The County will also provide other related services, for an additional charge above
and beyond this contract amount, with the mutual consent of both the County and
the Municipality.
3. The Municipal Clerk shall electronically transmit to the County any special assessments,
special charges, and delinquent utility charges for entry on the current tax roll at the
earliest possible date. The County will supply specific instructions for transmittal.
4. Municipal Clerks shall transmit to the County upon adjournment of the local budget
hearing and receipt of State Aid amounts the information for setting tax rates. The County
will provide the worksheets and instructions for this purpose.
5. The Municipal Treasurer shall transmit the tax collection receipts to the County. The
County will provide the instructions for electronic transmission, if needed.
6. As soon as possible, beginning after the first Monday in April, the local Assessor shall
bring the preliminary, open book and Board of Review Assessment values to the County.
Said assessment values may be electronically transmitted. The County will provide the
instructions for electronic transmittal. If Municipality chooses to submit assessment
values electronically, Municipality will be responsible to reconcile the district totals with
the assessor’s class code totals.
7 The Municipality acknowledges that failure to comply within reasonable time limits
established by the County may result in delayed availability of the information to be
provided by this agreement. In view of this fact, the Municipality will indemnify and hold
harmless the County, its officers, employees and agents for any and all damages,
expenses, and losses which may occur due to the County’s inability to comply with the
agreement due to the fault of the Municipality or the Municipality’s officers, agents or
employees.
8. The term of this agreement shall be for three (3) years commencing January I, 2002, and
expiring on December 3 1,2004 and therefore data processing services shall be provided
for taxes of 2002,2003 and 2004 due in the subsequent year The Municipality will be
invoiced once per quarter. The terms will be net 30 days.
9. The following rates will be charged for these services.
Per Parcel 2002 Rates 2003 Rates 2004 Rates
Taxes $1.07 $1 ,I9 $1.31
In the event Muskego does not have a contract with the County for CAMA services, the rate
for online access to the County tax billing system will be $400.00.
The above rates do not include any services provided under Paragraph 2.K. of this contract.
Additional costs for these items will be invoiced to the municipality by the County or by the
vendor providing the service at the time the cost is incurred.
MSKC Rev 8-7-02
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ALSO, tax bill printing is currently included in the above rate. However, the County reserves
the right in the future to have tax bill printing costs invoiced directly to Municipality by the
Vendor.
IO. Each party shall have the right to terminate this agreement effective at the end of the term
upon the giving of twelve (12) months notice prior to the expiration of the term.
11 It is understood and agreed that the entire contract between the parties is contained herein,
except for those matters incorporated herein by reference, and that this agreement
supercedes all oral and written agreements and negotiations between the parties relating to
the subject matter thereof.
NOTE: Additional services, described in Addendum A, -m=e are not included in
this contract.
Waukesha County
By:
Sean Sander
Waukesha County Department of Administration
Business Services Manager
City of Muskego
By:
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I
e ADDENDUM “A
cted with a vendor,
2004 Rates
Real Estate Assessment Notices
Personal Property Assessment Notices $1.47 per notice
services shall be provided for taxes of 2002, and 2004 due in the subsequent year,
0
of the term.
I
I
thereof.
Waukesha County
By:
Michael J. Hasslinger
Register of Deeds
I
City of Muskego
MSKC Rev 8-7-02
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