CCR2001183COMMON COUNCIL - CITY OF MUSKEG0
RESOLUTION #183-2001
INTERGOVERNMENTAL AGREEMENT PER 66.0301 AS IT RELATES
TO THE PREPARATION OF A STORM WATER MANAGEMENT PLAN IN THE
TESS CORNERS CREEK NORTH DRAINAGE BASIN BETWEEN
THE CITY OF MUSKEG0 AND CITY OF NEW BERLIN
BE IT RESOLVED That the Common Council of the City of Muskego, upon the
recommendation of the Public Works Committee, does hereby approve the attached
Intergovernmental Agreement Per $66.0301 as It Relates to the Preparation of a Storm
Water Management Plan in the Tess Corners Creek North Drainage Basin Between the
City of Muskego and City of New Berlin.
BE IT FURTHER RESOLVED That the Mayor and Clerk-Treasurer are authorized to
execute the Agreement in the name of the City.
DATED THIS 25th DAY OF September , 2001
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SPONSORED BY:
FINANCE COMMITTEE
Ald. Mark Slocomb
Ald. David Sanders
Ald. Nancy Salentine
This is to certify that this is a true and accurate copy of Resolution #183-2001 which
was adopted by the Common Council of the City of Muskego.
9lOljmb
INTERGOVERNMENTAL AGREEMENT PER 66.0301 AS IT RELATES TO THE
PREPARATION OF A STORM WATER MANAGEMENT PLAN IN THE TESS
CORNERS CREEK NORTH DRAINAGE BASIN BETWEEN THE CITY OF
MUSKEG0 AND THE CITY OF NEW BERLIN 0-
WHEREAS, Storm Water Management is an important issue facing all communities in
southeastern Wisconsin and the entire State of Wisconsin; and
WHEREAS, The City ofNew Berlin and the City of Muskego as adjacent communities believe
that storm water management is an issue ofjoint importance, and
WHEREAS, The City of New Berlin and the City of Muskego share the Tess Corners Creek
north branch drainage basin area, and
WHEREAS, The City of Muskego is experiencing flooding and water quality issues in the Tess
Comers Creek basin, and
WHEREAS, The City of New Berlin has and is still experiencing increased demands on
development in the north drainage requiring extensive storm water management, and
WHEREAS, The City of Muskego and the City of New Berlin have prepared preliminary
management plans and performed drainage studies in the Tess Corners Creek basin area, and
WHEREAS, It is in both community's best interest to cooperatively address storm water issues @ in the Tess Comers Creek drainage basin to achieve the goals of those plans, and
WHEREAS, A proposal has been drafted by Ruekert & Mielke to review, plan, and design
stormwater management for the north basin of the Tess Corners Creek.
NOW, THEREFORE, BE IT RESOLVED That the City of Muskego and City of New Berlin
do hereby agree to divide all expenses, on a 50150 cost basis, for all work to be performed as per
the attached scope of services provided by Ruekert & Mielke.
BE IT FURTHER RESOLVED That the City of Muskego and the City ofNew Berlin do
hereby agree to fully share all current information available regarding this issue and give full
access of the same to the consultant.
BE IT FURTHER RESOLVED That prior to commencing with construction of any facilities
an additional mutually agreed upon 66.0301 agreement must be acted upon by both communities
to determine cost sharing and final project scope.
DATED THIS DAY OF ,2001,
CITY OF MUSEKGO CITY OF NEW BERLIN
By: David L. De Angelis, Mayor By: Tclesfore P. Wysocki, Mayor
By: Jean K. Marcnda, Clerk-Treasurer By: Judy Weter, Clerk
Ruekert "ielke
engineering solutions for a working world
September 11,2001
David L. DeAngelis
Mayor
City of Muskego
Muskego, WI 53150-0749
Post Office Box 749
RE: Tess Comers Creek
Regional Pond Benefits
Dear Mayor DeAngelis:
Attached is a one page summary of the benefits that can be gained by both the City of
Muskego and the City of New Berlin from construction of the Tess Comers Regional Retention
Pond.
It may be worthwhile to send a copy to Mayor Wysocki to try to diffuse any negative
feedback about the project that he may get from other New Berlin politicians or staff.
Please contact our office with any questions regarding this matter.
Very truly yours,
hhchael F. Campgell, P.E.
MFC:sjd
Enclosure
cc: Sean McMullen, EngineeringiBuilding Inspection Director
r:\~lients\l3\1302001.100\corres~deangelis-2OOl091l-lesscomerr regional pond bmeliI..dcc
Wayne Delikat, Public Works Superintendent
File
W239 N1812 Rockwood Drive Waukesha, Wisconsin 53188-1 113
(262) 542-5733 Fax: (262) 542-5631 www.ruekert-mielke.com
TESS CORNERS CREEK
REGIONAL RETENTION POND
T6R2O SECTION 24
BENEFITS TO CITIES OF NEW BEFUlN AND MUSKEG0
1 Groundwater - This pond has the potential to augment natural recharge of the groundwater
table and base flow for surface water bodies. This means it may have a positive effect on
base flow to local lakes, streams and potable water wells.
2. Land Use - The proposed pond site is in a natural low-lying area with much of it composed
of silty clay loam with a high groundwater table. These conditions would likely make it
difficult to use the land for residential or commercial development. In addition, by using this
land for a "regional" pond other upland areas could be saved for development which might
otherwise be required to be developed with storm water management ponds to meet the
conditions of the City's ordinance.
3. Water Quality - Water quality benefits can be achieved if at least a portion of the detention
pond is excavated to retain water. With a proper design, the objectives for water quality from
this watershed can be met as recommended in the City of New Berlin Storm Water
Management Plan.
4. Water Quantity - As proposed, the storage generated in the pond will reduce 100 year flows
at Janesville Road in Muskego from 739 cfs to approximately 400 cfs which is slightly above
the FEMA IO year recurrence interval discharge. This will greatly reduce the flooding of
homes in Muskego. In addition, the 100 year flood over College Avenue will be contained
within the existing new bridge structure. This will allow use of this major east-west traffic
artery by both communities during the emergency caused by a 100 year storm event.
The pond location and reduction in flows and flooding is consistent with the findings in the
City of New Berlin's storm water management plan
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5. Cost Share Potential - Because there are obvious benefits to both communities, cost sharing
of the planning and design is proposed to he split 50/50. Sharing of the construction cost and
future operation and maintenance issues will be discussed and negotiated once the benefits
are quantified during the desip phase.
There are several other potential cost sharing opportunities for construction of the facility:
A TRM and a non-point source pollution grant has been applied for from the WDNR
because the project provides major water quality benefits.
The Milwaukee MMSD has expressed an interest in purchasing the surrounding lands as
part of their floodplain preservation program.
The City ofNew Berlin could set up a storm water utility district to assess portions of the
costs to land owners who benefit from the facility. Costs could be assessed to future
developers for use of the regional detention pond if it can be used in lieu of construction
of detention facilities elsewhere.
0911 lIOl r klients\l3\1302001.l00korrer\1ers corners creek regional relention pond-2001091 I doc
Page 1
Ruekert -Mieke
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engineering solutions for a working world
~_______
a March 2,2001 Mr. Sean E. McMullen
Director of Engineering and Building Inspection
City of Muskego
Post Office Box 749
Muskego, W1 53150-0749
Re: Tess Comers Creek Detention Pond
Dear Sean:
Thank you for the opportunity to submit a scope of services, engineering fee estimate,
and project timeline for the above referenced project.
Per our telephone conversation on March I, 2001, we have adjusted the timeline to
reflect a four month acquisition period. However, due to acquisition and permitting, the
uncertainty with land, the timeline should remain flexible and we assure you that we stand
ready to accommodate any changes necessary to meet the City's needs.
If this proposal is acceptable to you , please execute all three sets of the Letter
Agreements retain one for your records and return the other two to our office. The above
described professional services will be provided to you in accordance with the attached two
page Standard Terms & Conditions dated December 7, 2000, which are made part of this
agreement by reference. Please indicate your acceptance of this agreement by having the
appropriate authorized official(s) affix their signature(s) where indicated and returning two
fully executed copies to our office.
Should you have any questions or concerns, please contact our office. We look forward
to working with the City on this important flood control project.
Very truly yours,
RUEKERTMIELKE
Todd B. Weik, RLA
TBW:plw
Enclosures
cc: Mayor David L. DeAngelis
r:\clients\ll\llOZWI.I00~praporalLncmullen-ZOO10l02-nansminalrcopcolrervices.doc
Michael F. Campbell, RuekertiMielke
Kenneth R. Ward, RuekeMielke
File
W239 N1812 Rockwood Drive - Waukesha. Wlsconsm 53188-1 113
(262) 542-5733 - Fax: (262) 542-5631 - www.ruekert-mielke.com
Ruekert-Mielke
engineermg solutions for a working world
CLIENT NAME:
City of Muskego
By:
Title:
Date:
ATTEST.
By:
Title:
Date:
Designated Representative:
Name:
Title:
Phone Number:
Facsimile Number:
ENGINEER.
Rue
By:
Title: Chief Operating Officer
Date: March 2, 2001
Designated Representative:
Name:
Title:
Phone Number: (262) 542-5733
Facsimile Number: (262) 542-563 I
W239 Ni812 Rockwood Drive * Waukesha. Wlsconsin 53188-1 113
(262) 542-5733 * Fax: (262) 542-5631 * wwwruekert-mle1ke.com
RUEKERTlMlELKE
Standard Terms and Conditions Effective December 7, 2000
.A: Slandard of Care
The standard of care for all professional engineering and related services performed or furnished by ENGINEER under this Agreement
wlll be the care and skill ordinarily used by members of ENGINEERs profession practicing under similar circumstances at the same time
and in the same locality. ENGINEER makes no warranties. express or implied, under this Agreement or otherwise, in connection with
ENGINEERs services.
8. Authorized Representative
ENGINEERs and OWNER'S representalives with respect to the servlces to be performed or furnished by ENGINEER and duties and
Contemporaneous with the execution of this Agreement. ENGINEER and OWNER shall designate specific individuals to act as
responsibilities of OWNER under this Agreement. Such individuals shall have authority to transmit instructions. receive information, and
render decisions relative IO the Assignment on behalf of each respective party.
C. Payments to ENGINEER
Invoices will be prepared in accordance with ENGINEERs standard invoicing practices and will be submitted to OWNER by
ENGINEER monthly, unless otherwise agreed. Invoices are due and payable within 30 days of receipt. If OWNER fails lo make any
payment due ENGINEER for servlces and expenses wlthln 30 days after receipt of ENGINEERs invoice therefor, the amounts due
ENGINEER wlll be increased at the rate of 1.0% per monlh (or the maximum rate of interest permined by law. if less) from said thirtieth day.
has been paid in full all amounts due for services. expenses, and other related charges,
In addition. ENGINEER may. after giving seven days written notice to OWNER, suspend services under this Agreement until ENGINEER
D. Ownership and Reuse of Documents
All documents prepared or furnished by ENGINEER pursuant to this Agreement are instruments of service. and ENGINEER shall
retain an ownership and property interest therein. Reuse of any documents pertaining lo this Agreement by OWNER shall be at OWNERS
sole risk; and OWNER agrees to indemnify, defend, and hold ENGINEER harmless from all claims, damages, and expenses including
atlorney's fees arising out of such reuse of documents by OWNER or by others acting through OWNER.
E. Opinions of Probable Construction Cost
Cost does no1 include costs of services of ENGINEER or other deslgn professionals and consultants. cost of land, rights-of-way. or
Construction Cost is the cost to OWNER of those portions of the entire Project designed or specified by ENGINEER. Construction
compensation for damages to properties, or OWNER'S costs for legal, accounting. Insurance counseling or auditing services, or interest
and financing charges incurred In connection with the Projecl. or the cost of other services to be provided by others to OWNER pursuant to
this Agreement. Construction Cost is one of the items comprising Tolal Project Costs.
F. Total Project Costs
other design professionals and consultants, cost of land, rights-of-way. or compensation for damages to properties, OWNERS costs for
Total Project Costs are the sum of the Construction Cost. allowances for contingencies. the total costs of services of ENGINEER or
legal. accounling, insurance counseling or auditing services. interest and financing charges incurred in connection with the Project. and Ihe
cost of other services to be provided by others to OWNER.
G. Hazardous Environmental Conditions
It is acknowledged by both parties that ENGINEERs scope of services does not include any sewices related to a "Hazardous
Environmental Condition," i.e. the presence at the site of asbestos. PCBs. petroleum. hazardous waste, or radioactive materials in such
quantlties or circumstances that may presenl a substantial danger to persons or property exposed thereto in connection with the Project. In
the event ENGINEER or any other party encounters a Hazardous Environmenlal Condition. ENGINEER may. at its option and without
liability for consequential or any other damages, suspend performance of services on the portion of the Assignment affecled thereby until
OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identity and. as appropriate. abate. remediate, or remove the
acknowledges that ENGINEER is performing professional services for OWNER and that ENGINEER is not and shall not be required to
Hazardous Environmental Condition; and (ii) warrants that the site is in full compliance with applicable laws and Regulations. OWNER
become an "arranger," "operator." '"generator." or "transporter of hazardous substances. as defined in the Comprehensive Environmental
Response. Compensation. and Liability Act of 1990 (CERCIA). which are or may be encountered at or near the site in connection with
ENGINEERs activities under this Agreement.
H. Access
and privale property as required for ENGINEER to perform services under this Agreement.
I. Limit of Liability
employees. agents. and consultants, or any of them to OWNER and anyone claiming by, through, or under OWNER, for any and all injuries.
TO the fullest extent permined by law, the total liability, in the aggregate. of ENGINEER and ENGINEERs officers, directors. partners.
losses. damages and expenses, whatsoever arising out of, resulting from, or in any way related to thls Agreement from any cause or
causes Including but no1 llmited to the negligence, professional errors or omissions. strict liability or breach of contract or warranty. express
or implied. of ENGINEER or ENGINEERs officers, directors. partners. employees, agents. and Consullants. or any of them. shall not
exceed the total amount of $2.000.000.
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OWNER shall arrange for safe access to and make all provisions for ENGINEER and ENGINEER'S consultants to enter upon public
a
(Standard Terms and Conditions)
Page 1 of 2 pages
r?vmmtenalsbpreerenhr rlanaard le- 6 cond,ms.aoC
1 J. Insurance
ENGINEER will maintain insurance coverage for Workers' Compensation, General Liability. and Automobile Liability and will provide
certificates of insurance to OWNER upon request.
, a Termination of Contract I -
OWNER shall pay to ENGINEER all amounts owing to ENGINEER under this Agreement. for all work performed up to the effective date of
Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination.
termination.
L. Indemnification and Allocation of Risk
partners. and employees from and against costs. losses. and damages (including but not limited to reasonable fees and charges of
1. To the fullest extent permitted by law. ENGINEER shall indemnify and hold harmless OWNER, OWNERS officers. directors.
engineers. architects. attorneys. and other professionals, and reasonable court or arbitration or other dispute resolution costs) caused
solely by the negligent acts or omissions of ENGINEER or ENGINEERs officers, directors, partners. employees, and consultants in the
performance of ENGINEERs services under this Agreement.
partners, employees, and consultants from and against costs. losses, and damages (including but not limited to reasonable fees and
2. To Ihe fullest extent permitted by law. OWNER shall indemnify and hold harmless ENGINEER, ENGINEERs officers, directors,
charges of engineers, architects. attorneys. and other professionals. and reasonable court or arbitration or other dispute resolution costs)
caused solely by the negligent acts or omissions of OWNER or OWNERs officers. directors, partners, employees, and consultants with
respect to this Agreement.
3. To the fullest extent permitted by law, ENGINEERs total liability to OWNER and anyone claiming by, through. or under OWNER
for any injuries. losses, damages and expenses caused in part by the negligence of ENGINEER and in part by the negligence of OWNER or
any other negligent entity or individual, shall not exceed the percentage share that ENGINEERs negligence bears to the total negligence of
OWNER, ENGINEER, and all other negligent entities and individuals.
4. In addition to the indemnity provided under paragraph C.2. of this Exhibit. and to the fullest extent permitted by law. OWNER shall
indemnify and hold harmless ENGINEER and ENGINEERs officers. directors, partners, employees, and consultants from and against
injuries. losses, damages and expenses (including but not limited to all fees and charges of engineers, architects. altorneys. and other
professionals. and all wurl or arbitration or other disputes resolution costs) caused by, arising out of, or resulting from an unexpected
Hazardous Environmental Condition, provided that (i) any such injuries. losses, damages and expenses is attributable lo bodily injury.
this paragraph L.4. shall obligate OWNER to indemnify any individual or entity from and against the consequences of that individual or
sickness, disease, or death. or to injury to or destruction of tangible property, including the loss of use resulting therefrom. and (ii) nothing in
entity's own negligence or willful misconduct. e paragraph I. "Limit of Liability," of this Agreement.
5. The indemnification provision of paragraph L.1. is subject to and limited by the provisions agreed to by OWNER and ENGINEER
M. Independent Contractor
All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of OWNER and
cause of action in favor of a third parly against either OWNER or the ENGINEER. ENGINEERs services under this Agreement are being
ENGINEER and not for the benefit of any other party Nothing contained in this Agreement shall create a contractual relationship with or a
performance or nonperformance of services hereunder. OWNER agrees to include a provision in all contracts with CONTRACTORS and
performed solely for the OWNERs benefit. and no other entity shall have any claim against ENGINEER because of this Agreement or the
other entities involved in this project to carry out the intent of this paragraph.
N. Force Majure
resulting from any cause beyond ENGINEERs reasonable control.
0. Severability and Waiver of Provisions
Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken. and
all remaining provisions shall continue lo be valid and binding upon OWNER and ENGINEER, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to
expressing the intention of the stricken provision. Non-enforcement of any provision by either party shall not constitute a waiver of that
provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.
P. Dispute Resolution
matters in questions between them arising out of relating lo this Agreement or the breach thereof ("disputes") to mediation.
Q. Construction Review
ENGINEER shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement
1. OWNER and ENGINEER agree that they shall first submit any and all unsettled claims, counterclaims. disputes, and other
1. ENGINEER will not supervise, direct. control. or have authority over or be responsible for CONTRACTORS means, methods.
of construction. or the safety precautions and programs incident thereto. or lor any failure of
Regulations applicable to the performance of the Work.
END OF DOCUMENT
(Standard Terms and Conditions)
Page 2 of 2 pages
c\Ta-lenalSUgrenh Itandad term 6 CMd#liOns dos
TESS CORNERS CREEK DETENTION POND
CITY OF MUSKEG0
SCOPE OF SERVICES
PLANNING PHASE
Planning
I. Data Collection
A. Collect, download and incorporate data provided by the Cities of Muskego and New
Berlin, SEWRPC, NRCS, and Public Utilities.
1. Primary environmental corridors and wetlands
2. Digital parcel information
3. Utilitylocations and easements
4. Digital orthophotos
II. Conceptual Plans
A. Prepare base plan
1, Based upon available digital or hard copy topographic mapping prepare a project
site plan for conceptual planning purposes.
2. Utilize the base plan for conceptual alternative planning.
B. Preliminary Permit Acquisition
1, Request wetland delineation's. It is our understanding that the City will make this
request.
2. Request a Determination of Navigability from the Wisconsin Department of
Natural Resources (WDNR).
3. Review results with the City of the environmental documentation completed by
the regulatory agencies.
4. Identify potential permit requirements and construction feasibility issues related
to navigable stream and wetland impacts due to the proposed project.
C. Attend a project kick-off meeting
1, Review the base map created by RuekedMielke.
Ruek&iclkc
2. Identify the City of Muskego's and New Berlin's specific goals, objectives, and
needs.
3. Identify the Cities needs as they relate to:
a. Construction issues
b. Operation and maintenance considerations
c. Specific City design requirements
d. Permit requirements and acquisition
e. Water quality, flood abatement and regional storm water management
attainment
f. Budget constraints
g. Potential State and Federal regulatory issues
D. Complete one conceptual plan that will include the following elements:
1. Pond configurations and sizing
2. Appropriate parking and access drives
3. Pedestrian circulation routes
4. Active/passive recreation site
5. Habitat restoration and naturalized areas
E. The conceptual plan will be hand drafted on the base map
F. The conceptual plan will be minimally colored for presentation and clarification
purposes.
G. A construction cost estimate will be prepared based upon the conceptual plan.
H. Prepare a cost benefit analysis.
1. Regional storm water management
2. Recreational opportunities
I. Identify potential funding sources that may be available to the Cities.
J. Present the conceptual plan to City of Muskego Staff for review and comment. The
presentation will focus on the following:
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I, Design appeal and aesthetics
2. Accessibility
3. Construction and future development phasing
4. Environmental issues that need to be hrther studied and potential enhancements
5. Vehicular access, circulation and parking
6. Pedestrian circulation
7 Operation and maintenance
8. Permit requirements
9. Cost estimates and budget issues
10. Implementation and construction concerns
11, Storm water management goal attainment
12. Recreational goal attainment
Ill. Floodplain Analysis
A. Complete a floodplain hydraulic analysis of the site utilizing the HEC-RAS.
B. Compile existing hydraulic floodplain data from Wisconsin Department of Natural
Resources (WDNR), if available, and utilize that data as a base hydraulic model.
C. In the event that a base model is not available, a HEC-RAS base model will be
created utilizing existing 2’ contour topographic mapping.
D. Field survey specific crossing culverts and selected stream cross sections.
E. The floodplain analysis will be based upon the full build out 100 year storm flows
computed by RuekertiMielke and presented to the City in the “Tess Corners Creek
Detention Basin Alternatives”, November 2000.
F. Prepare plan identifying the extent of the 100 year flood plain on the proposed pond
site and on adjacent land.
G. The purpose of this analysis is to definitively identify the extent of the 100-year
floodplain on the project site. This data will be useful for land appraisal by others.
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IV Alternate Groundwater Recharge Analysis Phase
Recent emphasis has been placed on maintaining our groundwater resources on both local and
regional levels. One important aspect of sustaining groundwater and base flow for surface water
bodies is to maintain a certain level of groundwater recharge. As an alternate to the planning
phase of this project we propose to perform services to evaluate conjunctive use of storm water
collection and artificial recharge to augment natural recharge. The following is a scope of
services developed to evaluate such a system.
A. Data Collection
1. Recommend locations for soil borings to determine subsurface geology.
2. Assist with obtaining quotes for soil borings which will be handled under a
separate contract between the City and the boring firm.
3. Perform up to six (6) dual ring infiltrometer tests on native soil to determine
infiltration rates.
B. Data Analysis
1. Analyze infiltration rates to determine potential for storm water infiltration.
2. Analyze soil borings to determine subsurface geology and potential for
infiltration.
3. Estimate amount of recharge for three (3) different levels of infiltration basin
design.
4. Analyze effect of the design on total project cost.
C. Prepare Recommendations
1. Based upon the results of the analysis recommend a plan including:
a. Amount of water to be used as groundwater recharge
b. Effect on storm peaks
c. Effect on base flows to local lakes, streams and wells
d. Amount of offset of natural groundwater recharge lost due to local
developmental activities.
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2. If the resulting analysis and recommendations indicate that infiltration basins and
groundwater recharge is desirable and possible, design phase activities may be
affected. It is at this time that we would recommend any changes to the project
scope, cost and schedule required to include these recommendations in the
project. This may include reviewing potential impacts and methods of mitigation
to groundwater quality as a result of this type of program.
DESIGN PHASE (based upon conceptual plan for the pond and outlet structure)
I. Field Survey for the area of the pond and associated grading only
A. Compile ground elevation information to prepare a 1 foot, contour internal map with the
following accuracy standards:
1, Contour lines; +/- 0.50’
2. Spot elevations; +/- 0.10’ on ground
3. Spot elevations; +I- 0.01’ on pavement
4. Minimum density of field shots shall be 1 ground elevation per 10,000 square feet
5. Culverts and pipes inverts; +/- 0.01’
6. Culverts and pipes lengths; +/- 0.10’
7 Culverts and pipes sizes; to the nearest inch
8. Additional shots to define slopes and drainage ways will be completed as necessary
B. Compile additional field data
1, Exterior tree and shrub lines
2. Topography and planimetric features 50’ beyond the property lines of the required
field survey area
3. Locations of fence lines, comer posts and right of way markers
4. Locations and elevations of all drainage culverts, pipes, etc.
5. Location of utility poles, structures, and utility lines. Digger’s Hotline will be
contacted and utility lines will be marked in the field by their locating services.
6. Wetland location as delineated by SEWRPC. The City of Muskego will be
responsible for requesting the delineation’s to be completed.
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5
RuekmRvliclke
C. Because the depth of topsoil has a significant impact on the cut/fill calculations
associated with the grading plan, topsoil depths will be field verified by R/M survey
crews by hand auguring on a +/- 200’ gnd.
II. Permit Acquisition
A. Based upon the construction plan for the pond, prepare local, state and federal
regulatory permit acquisition documents.
B. Wage Determination
1. Prepare a Wage Determination application
2. Submit application to the state
3. Incorporate the Wage Determination into the contract documents
C. Zoning
1 Coordinate with the City ofNew Berlin
2. Prepare the necessary rezoning, conditional use permit documents that may be
necessary to allow the project to be constructed.
3. Attend Plan Commission and City Council meetings to facilitate approval.
D. FederaVState Permits
1. Based upon the wetland delineation prepare a permit request to US. Army Corp.
of Engineers. Further, prepare a Chapter 103 Water Quality Certification to the
WDNR and submit the applications.
2. Based upon the results of the determination of navigability, prepare the necessary
Chapter 30 Permit applications and submit to the WDNR.
3. Provide consultation services to the aforementioned regulatory agencies to clarify
and revise the permit application submittals as necessary
4. Obtain DATCP approvals
5. Department of Commerce - Relocation of Farmland (608-264-7822)
E. Erosion Control Permits
1. Coordinate with the City of New Berlin
2. Upon completion of the construction plans, submit the erosion control plan to the
City of New Berlin for approvals.
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3. Upon City of New Berlin approval and prior to the commencement of
construction activities, prepare and submit to the WDNR a Notice of Intent.
III. Construction Documents
A. Based upon the pond plan, construction plans will be created.
B. Grading and Pond Plan at a minimum scale of 1"=50'
1. Complete a grading and pond improvement plan that will be utilized for
construction purposes.
2. Complete cut and fill calculations in order to ensure balance of earthwork.
3. The grading and pond improvement plan elements will include:
a. Grading plan and pond design
b. Storm water management systems, elevations and outlet structure
configuration
c. Typical construction details associated with storm water drainage structures
and facilities
d. Erosion control plans and design
e. Construction details
f. Wisconsin Professional Engineer and Registered Landscape Architect
certifications.
C. Complete a set of specifications using Engineers Joint Contract Documents
Committee (EJCDC) format for construction purposes related to:
1, Earthwork and restoration
2. Erosion controls
3. Storm water drainage
D. Complete a set of bidding documents for public bidding purposes. The bid proposal,
whether lump sum or itemized, will be determined by the City of Muskego.
E. Publicly bid the construction work associated with the Tess Comers Creek Detention
Pond. This includes:
1, Publish the bidding documents
2. Advertising the project
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3. Provide clarification consultations to perspective bidders
4. Bid opening and review
5. Bid recommendation for award
N. Deliverables
A. Conceptual planning report
B. Topographic mapping with I’ contour intervals tied to state plane coordinate system
for grading work
C. Final plans and bidding documents
1. Three hard copy sets of the final plans and contract documents
2. Final plans will include:
Grading and site improvements and cuthill calculations
Construction details
Storm water management analysis and design
Erosion control plans and design
V Not included in the scope of services.
A. Permit application fees
B. Soil borings
C. Sediment sampling services
D. Construction administration services
E. Intermunicipal Agreements Services
F. Wetland delineation coordination and requests
G. Boundary survey, certified survey mapping or plat of survey services
H. Easement acquisition services and appraisals
I. Land acquisition assistance and services and appraisals
J. Cost sharing agreements
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K. Grant application services
L. Flood plain re-mapping services
M. Colored Master Plan
These services could be provided upon request by the City.
COMMUNICATION AND COORDINATION
RuekertMielke has assigned the project management responsibility to Mr. Todd B. Weik, RLA.
Mr. Weik is OUT Senior Landscape Architect and has 20 years of experience in the planning,
design, and construction administration of facilities similar to what the City has proposed.
Mr. Weik will have sole source responsibility for project oversight, communications with the
City, internal staff coordination, budget oversight and time management. Mr. Weik will be the
main contact from the initial contract agreement with the City through the design and
construction phases for both park sites ensuring that the City is satisfied with our services and the
completed projects.
Mr. Michael Campbell will be the principal in charge of the project. Mr. Campbell's primary
duties will be to insure that the project meets the companies quality requirements. Furthermore,
Mr. Campbell will coordinate with Mr. Weik to insure that the project remains on time and on
budget. Mr. Campbell will also communicate with Mr. McMullen to insure that the City is
satisfied with the services provided.
Mr. Richard Wirtz, P.E. will be the project Engineer for the planninglanalysis phase. Mr, Wirtz
will be responsible for the hydraulic computations, pond outlet control design, pond water
quality and quantity design and vehicular access and parking design Furthermore, Mr. Wirtz will
prepare the cost estimates and cost-benefit ratio.
Mr. Tom Koepp will be the Project Engineer for the design and bidding phases. He will be
responsible for the completion of the detailed construction plans and designs, specifications and
contract documents.
Mr. Chris James, RLA, will be the Project Landscape Architect. Mr. James will be responsible
for the permit application services, habitat restoration designs, pedestrian circulation designs,
general pond aesthetics, conceptual and final master plan designs and plan renderings.
Dr. John Jansen, P.G. PhD will be the Senior Geologist if the alternate groundwater analysis
phase is approved. He will be responsible for the analysis and recommendation portions of the
project and assist with design if required.
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315101
Ruek&ielke
1 City of Muskego
Sean McMullen
Director of Engineering and Building Inspection
Michael Campbell, P.E.
Principal In Charge
~ I
Todd Weik, RIA
Project Manager
I I 1
Tom Koepp Dr. John Jansen, PG, PhD. Chrii James, RIA
Project Engineer Senior Geoscientist Project Landscape Architect
Project Engineer
Richard Wirtz, P.E.
DesignlBidding Planninglhalysis Alternate Phase
Communication and coordination efforts between Ruekert/Mielke and the City of Muskego will 0 be extremely important to ensure that the project is successfully designed and constructed. To
that end, RuekeMielke will provide the following level of effort as it relates to
communications and coordination.
I. Design Process
A. Data Acquisition Phase
1. All data requests from the County, utilities, SEWRPC, NRCS, and DNR via
telephone, e-mail, and/or letter correspondence will be copied to Mr. McMullen.
2. A data acquisition status report will be provided to Mr. McMullen on a weekly
basis, beginning one week after a contract has been executed for our services. The
report will detail the data that has been acquired to date, budget expended, and a
projected completion timeline for the remaining elements.
B. Design Phase
I. Meetings with the City Staff have been established in the Work Program and
engineering fee estimate. These include:
a. Project kick-off meeting
b. Conceptual plan reviews and approval
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c. Final conceptual plan reviews
d. Preconstruction plan reviews
e. Final construction plan reviews
2. Design status reports will be presented to Mr. McMullen on a weekly basis that
will identify the work completed to date, the budget expended and the projected
completion date.
3. AI1 correspondence to the county, state and local governments will be copied to
Mr. McMullen. Presentation dates will be identified and confirmed in writing and
copies will be sent to all affected parties.
C. Construction plans and bidding documents
1, Status reports will be presented to Mr. McMullen documenting the work progress
to date, budget expended and projected work element completion dates.
2. Construction and bidding document concerns will be addressed by
Ruekemielke Staff and confirmed with Mr. McMullen.
3. Document reviews by both Cities and will be completed prior to publicly bidding
the project.
D. Permit Acquisition
1. All correspondence and permit submittal packages will be copied to Mr.
McMullen.
2. Any follow-up documents or consultations related to permit application
submittals will be documented and copied to Mr. McMullen.
3. The permit applications will be tracked by Ruekemielke to help expedite the
process. Any potential problems with the permit applications will be brought to
the attention of Mr. McMullen immediately.
II. Bidding Process
A. All correspondence to the City and contractors will be copied to Mr. McMullen. This
would include:
1. Bid reviews
2. Notice of award
3. Addendum
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4. General correspondence to contractors clarifying the design intent and contract
documents
III. Other Communication and Coordination Efforts
A. Back-up personnel to Mr. Campbell and Mr. Weik will be Mr. Chris James, Mr. Tom
Koepp, and Mr. Richard Wirtz. They will be available to address any concerns or
questions, should Mr. Campbell or Mr. Weik be unavailable.
B. As presented in our Work Program, Ruekert/Mielke will coordinate and facilitate the
presentation and status meetings proposed.
C. E-mail and correspondence to our office related to the project and not copied to the
City of Muskego will be copied by our office and forwarded to Mr. McMullen.
D. The project budget will be tracked by RuekeMielke’s internal accounting system.
There will be specific phases with time and budget amounts set up for each project
that include:
1, Data acquisition
2. Conceptual design
3. Construction documents/pemits/bidding
Billing will be done on an individual phase basis. An explanation of the work
completed will accompany each invoice. It should be noted that our billing system is
flexible and alternative billing styles can be accommodated to serve specific billing
requirements of our clients.
RuekertlMielke’s offices are within 25 miles of the project sites and the City offices. This
allows us to immediately respond to any on-site meetings or conferences that may be required
during the design and bidding phases of the work.
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