CCR2010058-Attachment
Director of Finance & Administration 2300
City of Muskego
Position Description
Sharon Mueller Finance & Administration
Name: Department:
Director of Finance & M68 E
Position Title: Pay Grade: FLSA:
Administration
May 25, 2010 Mayor and City Council
Date: Reports To:
2010 Salary Scale: Min. $77,707 Midpoint: $91,421 Maximum: $105,133
Purpose of Position
The purpose of this position is to plan, direct, supervise and perform City financial administration according to
statutory duties of the Comptroller, City Clerk-Treasurer functions according to applicable ordinances and statutes,
and human resource administration. This work is performed under the general direction of the Mayor and City
Council. This position will be appointed by the Mayor to perform the duties of the City Clerk-Treasurer subject to
confirmation of the Common Council pursuant to Amended Charter Ordinance #20.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Financial/Treasurer:
Develops, implements and manages fiscal management policies and procedures, including internal control
procedures, invoicing and receipting. Reviews effectiveness of financial management policies and procedures, and
develops and implements changes as needed.
Manages the support staff for the processing and reporting of payroll, cash receipts, accounts payable, accounts
receivable, utility billing, refuse/recycling billing, special assessments, and asset management systems. Oversees
the contracted services for rescue billing. Ensures maintenance of City financial records in the general ledger
system.
Reviews account audits prepared by the City Accountant to ensure compliance with budgetary restrictions and
mandates, generally accepted governmental accounting standards and applicable ordinances, laws, rules and
regulations.
Prepares financial statements with assistance from outside audit team and City Accountant.
Manages, coordinates and prepares the annual budgets for the City operating, debt service, special revenue, capital
improvement, tax incremental district, sewer and water utility funds according to Mayor and Council policies and
long-range financial goals.
Assists City Departments with budget development, grant applications and developing alternate funding.
Recommends budget amendments and fund transfers to Mayor and Council.
Director of Finance & Administration 2300
Advise City Officials, Department Heads, City committees/commissions/boards, civic groups, news media
representatives and citizens regarding City financial condition, audit reports, accounts, policies and practices.
Interprets financial reports, legislation and other technical financial documents, rules and regulations. Forecasts
estimates and monitors City financial conditions.
Prepares or directs preparation of requested and required financial reports including monthly summaries, annual
reports, Internal Revenue Service reports, Wisconsin Department of Revenue reports, Public Service Commission
water utility reports, MMSD reports and other statistical and narrative reports required for City functions.
Serves as Treasurer for the City, the Community Development Authority and Big Muskego Lake District.
Manages investment portfolios, researches and analyzes investment opportunities and invests all funds of the City
in accordance with the City Investment policy. Monitors debt issues according to state and federal regulations.
Consults with Financial Advisor regarding debt statements, debt restructuring and debt refunding market
conditions.
City Clerk:
Supervises support staff performing public reception, customer service, voter registration and voting, City
regulated licenses and permits, preparation of Council meeting agendas/resolutions/public
notices/ordinances/minutes, special assessment projects, official City record keeping and taxation tasks.
Receives and processes all claims, lawsuits and petitions against the City. Processes, reviews, signs and seals City
contracts, leases and agreements.
Administers oaths to City elected and appointed officials and police officers.
In coordination with the Deputy Clerk, attends Common Council meetings, Clerks Board of Review, Big Muskego
Lake District meetings, bid openings and closings involving the City.
Prepares the City tax roll, mill rate calculations, statement of assessments and taxes, manages collection of
delinquent personal property taxes and settles tax accounts with other taxing districts.
Provides information to the public, news media representatives and other interested parties regarding elections,
City records, tax collection, tax rolls, assessments, bidding procedures and related clerk activities.
Maintains knowledge of municipal government functions, applicable statutes, ordinances and rules and
regulations.
Attends and participates in City staff meetings.
Human Resources:
Serves as Human Resources Director for the City. Develops, implements and administers personnel policies and
procedures.
Administers employee insurance benefit programs and manages staff maintaining City personnel records.
Interprets labor contracts and participates in the collective bargaining process.
Interviews and selects Department personnel. Evaluates employee performance. Maintains standards of conduct
for employees of the Department in keeping within City policies.
Director of Finance & Administration 2300
Minimum Training and Experience Required to Perform Essential Job Functions
Bachelors degree in Accounting, Finance, Business Administration or related field, six years progressively
responsible municipal finance experience, or any combination of education and experience that provides equivalent
knowledge, skills, and abilities. Knowledge of municipal government accounting practices and planning required.
Related certification(s) preferred.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Ability to decide the time, place and sequence of operations within an organizational framework, and to oversee
their execution. Ability to analyze and categorize data and information using established criteria, to determine
consequences and identify and select alternatives.
Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability
to persuade, convince and train others. Ability to advise and interpret regarding the application of policies,
procedures and standards to specific situations.
Ability to utilize a variety of advisory data and information such as tax rolls, special assessment rolls, budgets,
invoices, billing statements, general ledger, audits, meeting agenda and minutes, legal notices, ordinances,
resolutions, payroll records, statement of taxes/assessments, spreadsheets, contracts, leases, agreements, plats,
maps, municipal codes, State statutes, municipal officials’ handbook, election manual, Clerk’s manual, policies,
procedures, guidelines and non-routine correspondence.
Ability to communicate orally and in writing with citizens, City elected and appointed officials, City employees,
auditors, consultants, County Clerk, DNR personnel, State legislators, other Municipal Clerks, contractors,
developers, vendor representatives, attorneys and League of Wisconsin Municipalities.
Mathematical Ability
Ability to apply algebraic and trigonometric formulas. Ability to interpret inferential statistical reports and/or
formulation and equation data.
Judgment and Situational Reasoning Ability
Ability to use functional reasoning in performing influence functions such as supervising, managing, leading,
teaching, directing and controlling.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control
and planning of an entire program or multiple programs.
Physical Requirements
Ability to operate a variety of office equipment including computer terminal, typewriter, telephone, fax machine,
calculator/adding machine, tape recorder, scanner, voting machines and photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing slightly-skilled movements such as typing.
Director of Finance & Administration 2300
Ability to exert very moderate physical effort in sedentary to light work, typically involving some combination of
lifting, stooping, carrying, pushing and pulling. Ability to recognize and identify similarities or differences
between characteristics of shapes and sounds associated with job-related tasks, objects and materials.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive
computer keyboard use and irate individuals poses little risk of injury.
The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.
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Employee's Signature Supervisor's Signature
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Date Date